Additonal Options in Leave Service
Additional Options group together some common leave service related settings. To configure, go to Settings > Leave > Configuration > Additional Options.
Let us take a closer look at the options available here:
Holidays and weekends between leave policies
This option can be enabled when any holidays or weekends that fall between the periods of two leave applications (of varying leave policies) are to be considered as leave.
For example, in the configuration depicted in the screenshot, when an employee applies for casual leave on Thursday and Friday and also takes leave on Monday and Tuesday, it includes the weekends (Saturday & Sunday) as leave.
In short, in the above example:
Actual booked leave: 4 days (Thursday, Friday, Monday, Tuesday)
Booked leave is more than 3 days which is more than the configuration excuses.
Weekend days: 2 days
Hence it will be considered as 4 + 2 = 6 days.
Password protection for file export
Enable this option if you want to protect all files exported from the leave service to be password protected. The password will be sent to the exporter's email address. This ensures data is not accessible even if the file is downloaded on a public device or if a perpetrator gains access to the user's system.
Leave cancellation
Here you can configure permissions related to who can cancel leave requests and specify if a reason is mandatory for cancellation. Partial leave cancellations can also be enabled here.
Some important points to note regarding leave cancellation:
- Grant leave cancellation permission to the record owner, reporting managers, and approvers by enabling the corresponding checkboxes.
- When approvers are permitted to cancel leave requests, the permission is valid for all level approvers who have already approved the leave cancellation request.
- If you want to allow employees to cancel leave requests partially, then enable Allow partial leave cancellation.
- If a leave request has yet to be approved, it can be canceled by the employee. Partial leave cancellations are only possible for approved leave requests.
- Both full and partial leave cancellations will comply with the past, current, and future leave cancellation settings defined.
- If a reason is to be made mandatory for leave cancellation, enable the Make reason for leave cancellation mandatory checkbox.
- By default, administrators can cancel any leave requests.
- If the organization is not following a pay period, then permitted employees can cancel past leave requests within the current month.
Leave requests for future dates
This setting states how much in advance leave requests can be raised (a year / 2 years / 3 years are the options available).
Google Calendar and Microsoft 365 Calendar integration
The format configured here will be used for Sync with Google Calendar and Microsoft 365 (if enabled). Learn more
Holiday reminder email template
This setting lets you customize the automated reminder email that is sent out to employees about upcoming holidays.
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