Setting up Work Calendar in Zoho People

Setting up Work Calendar in Zoho People

What is Work Calendar in Zoho People?

The Work Calendar in Zoho People refers to establishing the workdays, weekends, annual year, and statutory weekends specific to your organization. Configure diverse calendar settings for various geographical locations across your organization.


Setup Process (Administrators)

To setup Work Calendar go to Settings > Leave > Configuration > Work Calendar.



You can click on the Default work calendar to make changes or define your own work calendar by clicking on Add Work Calendar.



Adding a new work calendar:
  1. Click on Add Work Calendar (Settings > Leave > Configuration > Work Calendar > Add Work Calendar)
  2. Select the location the calendar is applicable for, from the drop-down at the top center of your screen.
  3. Under Week definition, select the days when the week starts, when the work week starts, and when the work week ends, respectively.
  4. Under Define weekend, use the checkboxes to mark the days you want to consider as weekends.
  5. Under Calendar year definition, select the applicable year format. If you want it to be January to December, select the current year (January to December), else select your own period in the second option.
  6. Under Statutory Weekend, select the specific days within the defined weekend (Sunday in this example).
  7. Click Submit.

Half working day & half weekend 

If you wish to have half working days during weekends, wherein the first or second half of a weekend day can be a half working day, then enable the Half working day & half weekend feature.
For example, in the screenshot below, Sundays are defined as weekend (full day) whereas Saturdays are half working days as the second half is defined as weekend. 



Notes
  1. Weekends can be defined within shift settings or within calendar settings as well.
  2. When defining weekends, you have the option of specifying if it is a full day weekend or a half day (by selecting a specific half).
  3. When defining a weekend, if the first half or second half is selected (half weekend), then the other half is treated as a working day
  4. This feature does not affect grace period settings.
  5. If strict mode is used in attendance, the minimum hours required for a day requirement is halved when a particular day is a half weekend.

Statutory weekend

Statutory weekend is a subset of the defined weekend, that you define to be tracked separately. The days that do not fall under the defined statutory weekend are considered non-statutory weekends.
If you have defined Sundays and Saturdays as weekends and Sunday as a statutory weekend, then Saturday becomes a non-statutory weekend.
Defining a statutory weekend within the defined weekend helps in the following cases:
  1. To differentiate pay given on statutory and non-statutory weekends.
  2. To process payroll differently for statutory and non-statutory weekends.
  3. To track work done on statutory weekends separately in reports.
  4. To calculate overtime differently for statutory and non-statutory weekends.
To include or exclude statutory and non-statutory weekends as part of paydays / hours calculation, go to Settings > Attendance > Configuration > Attendance Policy > Pay days / hours calculation.

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