Files Reports

To access the various Files Reports, navigate to Reports on the bottom left corner of your screen and go to the Organization Reports tab.

Here is a detailed look of all the Files Reports in Zoho People:

Personal uploads

The personal uploads report gives the administrators a view of the total number of files of each employee has uploaded and the amount of space used. Use the filter option to filter based on file formats, and click Employee to search for a particular employee.

Personal Uploads is available only in the Enterprise edition of Zoho People.

Acknowledgement receipts

Using the acknowledgement receipts report, administrators can see the number of employees who have acknowledged reading a document (for files with acknowledgement enabled). This is useful when sharing important documents, circulars, and team-wide announcements, as it will help in ensuring that employees have acknowledged the information that is conveyed to them. Use the filter option to filter by file name, file format, or date range.

Clicking on a particular file will show options to Acknowledge or Revoke (if already acknowledged). At the bottom of the screen, you can also view the acknowledgement received/pending fraction. Additionally, you can click on the ellipsis icon for export options, and use the drop-down to view employees who have been acknowledged, or employees who are yet to be acknowledged (pending).

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