Job Scheduling

Job Scheduling

What is Job Scheduling?

The purpose of job scheduling in Zoho People is to efficiently manage project members' job assignments. This is achieved via a digital calendar. Assign jobs to employees to ensure that jobs are completed on a specific day or within a specified period. Multiple schedules can be added for each day and the calendar view helps you avoid any unnecessary overlaps while assigning jobs. Job scheduling aims to help in balancing employee workloads, meeting deadlines, and maximizing productivity by ensuring that tasks are assigned to the right people at the right time. 

Configuring Job Scheduling

To configure Job Scheduling related settings, navigate to Settings > Timesheet > Configuration > Job Scheduling.


Let us take a closer look at the settings available here:

Job schedule permissions: Select the appropriate permissions you want to give for reporting managers to view and edit the job schedules of their reportees and for employees to view and edit their own job schedules. 

Job schedule restrictions & preferences: Select the appropriate options for excluding the repeat series option for weekends, holidays, and leaves. In case, you do not want the weekends, holidays, or leave to be highlighted in the job schedule view, you can uncheck the required options. 

Notify about published schedules through: Define how you want to inform employees when a job schedule is published.

Using the Job Schedule Feature:

  1. To perform job scheduling, Navigate to Operations > Timesheet > Job Scheduling.
    (or)
    Timesheet user service (from left bar) > Timesheet > Team > Job Schedule.
  2. Go to the date column of the user for whom you would like to add the schedule and click to add a schedule.
  3. Select the Project and the Job Name.
  4. Enter other details like Date, Time, and Description.
  5. Enable the Repeat box to repeat this schedule. Select Daily or Weekly or Monthly, and enter the interval and until date.
    For example, if you would like the job schedule to be followed once in two weeks, then you can give 2 in the number of days, select 'Weeks' once and select the date until which the schedule should be repeated. Any schedule that is repeated, becomes a series.
  6. Select the Billable Status if applicable and Work Item if any.
  7. Click Save Draft if you do not want to publish the schedule.
The schedules that are saved as 'draft' will be visible only to the owner of the schedule. 
  1. Click Publish to Publish the schedule.
Users for whom the schedule is added will be able to see all the published schedules. To publish a collection of job schedules at one go, you can save them as draft and publish them later.



You can click on a created job schedule to edit it.