Timesheet Service | Employee Handbook | User Guide | Zoho People 5.0

Timesheet Service for Employees

What is the "Timesheet" user service?

The "Timesheet" user service refers to the Timesheet tab accessed through the left bar in Zoho People. Zoho People's  Timesheet lets you add jobs and track time spent on various jobs and associated projects. Essentially, using timesheets, you can create time logs for the work you have done in your organization, for which you will be compensated (typical use case).

What is the use of timesheet tracking?
The timesheet feature in Zoho People helps track employee work hours, project time, and task progress to ensure efficient time management and accurate billing.
What is meant by "jobs" in Zoho People?
A job is a task or work that is self-assigned or assigned to an employee by your organization that the employee is expected to work towards. Goals can be associated with jobs, and jobs can be associated with projects.
What is a "project"?
Projects are assignments that employees work on.
What is meant by "clients" in Zoho People?
Clients are customers for whom jobs are performed by employees in the organization. Projects are associated with clients and jobs are done on projects for clients.
What is a "work item"?
A work item is an activity or a subtask relating to a particular job.
What is meant by "time logs"?
Time spent on each job activity (work item) recorded by an employee is called time logs. It is used for recording the time duration of the task.
What is meant by "timesheet"?
A timesheet is a group or a summary of time logs. It is generated and sent for the approval process.
How to navigate to Timesheet user service?
Simply click on the Timesheet icon in the left bar in Zoho People.

Add jobs to log time

To log time, jobs must first be added. To add a job:
  1. Go to Timesheet > My Data > Jobs tab and click Add Job 
    (You have options to add jobs for self (Employee option), Department and Division) 
  2. Select the corresponding project (project can be created by yourself or your employer). Enter the job details as per your requirements. Details can include start date (skip end date if its an ongoing job), hours, rate per hour, billable status, and work items if applicable.

  3. Finally click Submit
Jobs can also be added directly from the Timesheet > My DataProjects tab, click Add Job option within the corresponding project. 
You can also add Jobs from Timesheet > My Data > Time Logs > "Select Job" drop-down and select Add Job. 
Jobs can also be imported and exported. These options are available from the more option (three dots ellipses icon)

View and add time logs (time logging)

There are two views available, namely "List View" and "Calendar View". Switch between the available views from Timesheet > My Data > Time Logs and click the corresponding view icons.
Timelog views
From the Time Logs tab, you have options to log time manually or using the timer, change views, apply a filter, import or export time logs, and more.
When using the Calendar View you can directly click on the "+" icon that appears when hovering pointer over a data to directly add a time log.


Adding a timelog
  1. From Timesheet > My Data > Time Logs click Log Time.
  2. Select the client, project, and job. Enter the work item name.
  3. Enter the time log date. When entering hours, you can choose between Total Hours, Start and End time or use the Timer option if you have used the automatic timer to mark time on that particular day.
  4. Click Submit
Submitting Daily, Weekly, Semi Monthly, Monthly logs
  1. From Timesheet > My Data > Time Logs open the "Log Time" drop-down and choose the corresponding option based on the time period you are submitting the time log for.
  2. Use the drop-down to select Client, Project and Job. 
  3. Enter work item details, select the billable status, and enter the worked hours for the corresponding time period.
  4. Click Submit

You have options to clone an added timelog (navigate to the time-period you have submitted a time log for, and click Clone) You can also add additional rows using the Add Row option.
Options such as "Total Hours",  "Start and End time" availability depends on your organization's preferences. 
Your organizations might use an approval process to verify and approve the submitted timelogs. 
Log time using the timer (automatic method)
  1. Go to Timesheet > My Data > Time Logs and simply start the timer after selecting the corresponding project.
  2. Once initiated, you will have options to stop timer, edit, add a note. (hover pointer over the time log entry).
  3. If you wish to submit the automatically logged time, click on log time option and select the "Timer" option within the "Hours" option.
Editing or deleting a time log
  1. Go to Timesheet My Data Time Logs 
  2. Hover pointer over an existing time log entry to view options to edit and delete.
  3. Use the corresponding icon to perform the desired action.

View and add projects 

Based on organization's permissions. Options to add projects to self (Employee), Department and Division may be available.
  1. Navigate to Timesheet > My Data > Projects to view your associated projects.
  2. From the list of associated projects, click on a specific project to open the detailed view.
From the projects listing, you can directly add jobs to the corresponding projects using the Add Job option.
When hovering pointer over a project listing, options to Edit and Delete will appear. (only for projects without any activity).
  1. From the detailed view, you can access the Feeds, Project Performance, Jobs, Users, and Attachments tabs
  2. In the Project Performance tab, you can view a ton of project insights, such as the estimated versus logged hours, billable versus non-billable, overdue info, contributors information and more.
  3. From the Jobs tab, you can view existing jobs and add new jobs to the project. (based on your organization's permissions)
  4. From the Users tab, you can view associated users and assign more users to a project. (based on the organization's permissions)
  5. See job related attachments in the Attachments tab.
  6. Use the Feeds tab to submit posts associated with the project, you can even do a @mention to someone directly.
  7. The project status, client, cost and users count can be viewed in the left card.


Adding a new project
  1. Navigate to Timesheet > My Data > Projects tab and click Add Project (based on your organization's permissions)
  2. Enter the project details. If you are using Zoho CRM, you can directly select a CRM client here.
  3. Enter the corresponding project cost.
  4. Select corresponding users in the Project Head, Project Manager and Project Users fields.
  5. Enter RPH (Rate Per Hour) information.
  6. Click Submit.

View team availability, associated jobs and projects

You can quickly check your team / project members check-in status, weekly logged duration by navigating to the Timesheet > Team tab. Navigate to Jobs and Projects tabs within the Team tab to view Jobs and Projects associated with your team.



You have access to three timesheet-related reports, namely Time Logs, Jobs Status, and Projects Status. To view the corresponding report, navigate to Reports (bottom left-corner) and access the required timesheet report.


    Access your files securely from anywhere

      Zoho CRM Training Programs

      Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

      Zoho CRM Training
        Redefine the way you work
        with Zoho Workplace

          Zoho DataPrep Personalized Demo

          If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

          Zoho CRM Training

            Create, share, and deliver

            beautiful slides from anywhere.

            Get Started Now


              Zoho Sign now offers specialized one-on-one training for both administrators and developers.

              BOOK A SESSION









                                            You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                Manage your brands on social media

                                                  Zoho Desk Resources

                                                  • Desk Community Learning Series


                                                  • Digest


                                                  • Functions


                                                  • Meetups


                                                  • Kbase


                                                  • Resources


                                                  • Glossary


                                                  • Desk Marketplace


                                                  • MVP Corner


                                                  • Word of the Day


                                                    Zoho Marketing Automation

                                                      Zoho Sheet Resources

                                                       

                                                          Zoho Forms Resources


                                                            Secure your business
                                                            communication with Zoho Mail


                                                            Mail on the move with
                                                            Zoho Mail mobile application

                                                              Stay on top of your schedule
                                                              at all times


                                                              Carry your calendar with you
                                                              Anytime, anywhere




                                                                    Zoho Sign Resources

                                                                      Sign, Paperless!

                                                                      Sign and send business documents on the go!

                                                                      Get Started Now




                                                                              Zoho TeamInbox Resources



                                                                                      Zoho DataPrep Resources



                                                                                        Zoho DataPrep Demo

                                                                                        Get a personalized demo or POC

                                                                                        REGISTER NOW


                                                                                          Design. Discuss. Deliver.

                                                                                          Create visually engaging stories with Zoho Show.

                                                                                          Get Started Now









                                                                                                              • Related Articles

                                                                                                              • Timesheet Reports

                                                                                                                To access the various timesheet reports, navigate to Reports on the bottom left corner of your screen and go to the Organization Reports tab. Here is a detailed look at all the reports that are part of Timesheet in Zoho People: Time Logs This report ...
                                                                                                              • Employee Timesheet

                                                                                                                Zoho People's Timesheet lets an employee add jobs and track the time they spend on various jobs and associated projects. Using Timesheet, an employee can log time, create time logs, submit timesheets for approval, schedule jobs, and view important ...
                                                                                                              • Timesheet Service Overview

                                                                                                                What is Timesheet Service in Zoho People? Timesheet management in Zoho People facilitates recording and tracking of employee work hours. It is a platform for employees to log their time spent on tasks and projects. Employers can easily monitor and ...
                                                                                                              • User Service Overview: Timesheet

                                                                                                                What is "Timesheet" user service? The "Timesheet" user sevice refers to the Timesheet tab accesed through the left bar in Zoho People. It displays all the necessary timesheet-service related information such as Time Logs, Timesheets, Jobs and ...
                                                                                                              • Timesheet Service Operations - Overview

                                                                                                                What is Timesheet Service Operations? Timesheet service operations is a centralized space to handle all employee time logs data and related requests. Projects, Jobs, Clients, Billing and Employee Wage Rates are also added and managed here. Timesheet ...
                                                                                                                Wherever you are is as good as
                                                                                                                your workplace

                                                                                                                  Resources

                                                                                                                  Videos

                                                                                                                  Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                  eBooks

                                                                                                                  Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                  Webinars

                                                                                                                  Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                  CRM Tips

                                                                                                                  Make the most of Zoho CRM with these useful tips.



                                                                                                                    Zoho Show Resources