How to access the spreadsheet properties | Zoho Sheet help

View spreadsheet properties

The spreadsheet properties panel in Zoho Sheet provides you with the complete details about the spreadsheet and its usage in the form of a summary. You can access the spreadsheet properties using the  icon in the top-right corner of the editor or using File > Properties. In the Zoho Sheet listing page, you can hover over the desired file and use the More Options  menu to access the spreadsheet properties.
 

 
Details listed in the properties panel:
  • File name: The name of the spreadsheet. View and edit the file name directly from the panel.
  • Description: The description for the spreadsheet. Add a short description about the spreadsheet and its data for collaborators' comprehension.
  • Views: Total number of views for the spreadsheet. Views are calculated for every file load and refresh.
  • Downloads: Total number of times the spreadsheet has been downloaded. Includes downloads performed by collaborators and via published view.
  • Permalink: The link that directs to the current spreadsheet. It can be used to share the file with collaborators or to hyperlink it.
  • Location: The location of the spreadsheet in your WorkDrive account. Specifies the folder and subfolders within which the file is placed.
  • Labels: Help you to easily identify and access files or folders across different locations in Zoho WorkDrive. You can add labels based on priority, status, task, and much more. Once you add a label to files and folders, you can view all those items under each label.
  • Current Version: The version number of the spreadsheet. It is the latest number by default, and displays the respective version number on version revert.
  • Time Created: The date and time when the spreadsheet was created.
  • Modified by: Details on who made the last edit in the spreadsheet along with the date and time.
  • Published: Details on the publish status of the spreadsheet. If not published yet, you can do it from the panel directly.
 

Usage Details 

The usage stats provide details on the number of cells, charts, pivot tables, and formulas used, and more. This can be viewed for the whole spreadsheet or for specific sheets.
 

 
  • Sheets: Total number of sheets present in the spreadsheet. Includes hidden sheets as well.
  • Cells with data: Total number of cells containing values (non-empty cells).
  • End of sheet: The last cell containing data in the sheet.
  • Used Cells: The total number of cells in the sheet/spreadsheet that are covered within the used cell matrix. For example, if the end of sheet is D10, the total number of used cells will be 10(row)x4(column)=40(cells). The total used cells in a spreadsheet is the sum of the total used cells in each sheet.
  • Pivot Tables: Total number of pivot tables used in the spreadsheet or the selected sheet.
  • Charts: Total number of charts used in the spreadsheet or the selected sheet.
  • Tables: Total number of predefined tables in the spreadsheet or the selected sheet.
  • Formulas: Total number of cells containing formulas in the spreadsheet or the selected sheet.  
 

Data Templates 

Data Templates can be used to associate similar files or data for seamless navigation. It is a part of the Zoho WorkDrive file management system. Click here to learn more about Data Templates. To create a Data Template from Zoho Sheet, open the properties panel and click on the  icon.