About board
The scrum board plays a vital role in a project management process that functions within the scrum framework. It is a tracking system used to observe the progress of tasks in your project. It is a visually appealing tool due to its simple and easy-to-understand representation of data. It practically resembles a physical board that is divided into columns of tasks. You can move the tasks across the board based on their progress. This is a widely used agile tool that helps your agile teams stay informed and collaborate.
In Zoho Sprints, a typical sprint can last range between two and four weeks. The board helps you follow the sprint by tracking each of the items in that sprint.
The board is divided into columns that represent a particular status of the work item or a process that is being undertaken in relation to that work item. For example, you can have columns like Yet to start, Development in progress, Waiting for review, Reviewed, Waiting for approval, Approved, and Completed. Each of these denote a particular phase or status within the lifecycle of the item. They serve as indicators of progress and provide you information on how far the item has gone.
Benefits
- Transparency: The board serves as an open source of data allowing the team to view and understand the progress of the sprint. It displays all items in an active sprint. All members of the sprints can view those items and assess their progress.
- Collaboration: The board provides a common ground for the team to communicate about the items.
- Quick updates: The board enables quick and instantaneous updates that keeps the members posted and calls for subsequent action is relation to the updates.
- Identification of bottlenecks: The board helps quickly identify bottlenecks and delays. If items are accumulating in a particular status, it is easily visible that you need a plan of action to handle it.
Default status
Zoho Sprints, with it's easy-to-use interface, provides three default status options that are common across business verticals.
To do
All work items that are yet to be started are placed in this status. Usually, the users move the work items to this status during the sprint plan meeting, because that's when the team picks items from the backlog.
In progress
All work items that started are placed in this status. Ideally, users move their work items to this status after the first daily status meeting.
Done
All work items that are completed are moved to this status. All work items in the sprint should eventually be moved to this status for the sprint to be completed.
Custom status
Every business has unique requirements and their project process can involve a variety of stages. To accommodate these requirements, Zoho Sprints has the custom status option where you can add more status based on your preference. Learn more.
Swimlane
Swimlane on board provides a filtered and reorganized structure to the work items on your board. It allows you to under the items and their status using specific parameters. There are different types of swimlanes. Click here to know all about swimlanes.
Access privileges for board
| Sprint board | Admin | Manager | Member |
|---|---|---|---|
| Swimlane |  | | |
| Drag and drop items | | | |
| Expand and collapse | | | |
| Enable multiple sprints | | | |
| Filter | | | |
| Detailed view | | | |
| Default view | | | |
| Total count | | | |
| Edit sprint from other actions | | * Sprint Owner |  |
| Complete sprint from other actions | | * Sprint Owner | |
| Cancel sprint from other actions | | * Sprint Owner | |
| Move items from other actions | | * Sprint Owner | |
| Add new items to board | | | |
| Move items from backlog to board | | | |
* Represents user limitations.
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