How to collect tax for events in the global edition - Zoho Backstage

Tax Setup

In a business context, a tax is a mandatory payment imposed by a country's government on businesses that provide certain value-added services. Tax regulations vary for each country. In Backstage, you can enable tax for your portal, add tax rates, collect tax from attendees, and make an event non-taxable, depending on where your event is hosted. You can set up tax for the following countries in Backstage:
  1. USA
  2. UK
  3. Australia
  4. Canada
  5. India
  6. Global (Singapore, Philippines, Indonesia, New Zealand, Brazil, Chile, Colombia, Hong Kong, Japan, Vietnam, Malaysia, Thailand, Mexico, Switzerland, Argentina, Uruguay, Peru etc)

Collect taxes for the tickets you sell for your event. Depending on the country you are in, taxes may be set at the state level, so tax is not a fixed rate that is applied to all your ticket sale invoices, but will change based on which country and state you are based in or hosting your event in. You also may be exempted from tax for certain events. Ensure that you are aware of how to charge tax, and which tax authorities or agencies you are complied to remit the tax to. You can contact your local regulatory body to make sure you are aware of the applicable taxes.

You can view the complete breakdown of the tax in the Registrations > Overview > Orders tab of each event.

Note: Ensure you enable a payment mode before setting up tax for any of the countries in the global edition.

Enable tax for your portal 

Charge tax for your ticket sales by adding your organization's details and setting up tax rates depending on the guidelines that apply to your event.




  1. Go to Portal Settings > Payments from the top bar of your portal.
  2. Click the Tax Rates tab. 
  3. Click the Enable tax button in the Tax rates tab. The Confirm tax setup dialog box will be displayed.
  4. Click the Continue button. The Add organization details panel will be displayed.
  5. Enter the name of your organization in the Organization Name textbox.
  6. Enter the address in the Organization Address area.
  7. Click the Next button. The Add tax panel will be displayed.
  8. Enter the tax details such as name and percentage.
  9. Click Save.

Note:
  1. The first tax rate you add will be labeled as the default tax rate for your portal. You can change the default tax rate at any time if you add multiple tax rates.
  2. You can add new tax rates and set up tax groups in the Tax rates tab.

To modify the organization details




  1. Go to Portal Settings > Payments from the top bar of your portal.
  2. Click the Tax Rates tab. 
  3. Click Edit for your configured payout country. The Edit organization details panel will be displayed.
  4. Modify the necessary details, such as the organization name and address.
  5. Click Done to save your changes.

Add a tax rate

Add a new tax rate in addition to the default one.




  1. Go to Portal Settings > Payments from the top bar of your portal.
  2. Click the Tax Rates tab. 
  3. Click Add tax in the top-right corner. The Add tax panel will be displayed.
  4. Enter a name for your tax.
  5. Enter the percentage to apply the tax rate at.
  6. Click Save.

Note: You cannot delete a tax rate after it is created.

To apply a tax rate to an event 



  1. Go to Registrations > Setup > Tax from the dock.
    Note: This option will only be visible if you set paid ticket classes
  2. Click the Change button.
  3. Select the Taxable radio button to collect tax from your attendees.
  4. Click the Done button.

Note:
  1. The default tax rate that you set for your portal will be applied to all ticket purchases across all your events.
  2. To modify existing tax rates, click the Manage link in the top-right corner of the Tax section.
  3. When you refund an event order or an individual ticket, the tax associated with it will also be refunded to the attendee or purchaser.

To make an event non-taxable 





  1. Go to Registrations > Setup > Tax from the dock.
    Note: This option will only be visible if you set paid ticket classes
  2. Click the Change button.
  3. Select the Non-taxable radio button to exempt your event from tax.
  4. Click the Done button.

Add a tax group 

A tax group can help you combine different tax rates under one label. Create tax groups to help you easily apply multiple tax rates to ticket sales.





  1. Go to Portal Settings > Payments from the top bar of your portal.
  2. Click the Tax Rates tab. 
  3. Click Add tax group in the right corner. The Add tax group panel will be displayed.
  4. Enter a name to help you identify the tax group.
  5. Select the checkboxes next to the tax rates that you want to add to the group.
  6. Click Save.

Note: To create a tax group, you must have more than one tax rate created.

View a tax rate

View the tax rate or tax group you've created for your portal.


 


  1. Go to Portal Settings > Payments from the top bar of your portal.
  2. Click the Tax Rates tab. 
  3. Click the menu for a tax rate.
  4. Click the View option. The tax details will be displayed in a panel.
  5. Click Close when done.

Edit a tax rate 

Modify the details for a tax rate or tax group you've created.



  1. Go to Portal Settings > Payments from the top bar of your portal.
  2. Click the Tax Rates tab. 
  3. Click Edit for a tax rate. The Edit tax panel will be displayed.
  4. Modify any of the details, such as name, percentage, or tax rate grouping.
  5. Click Save.

Set a default tax 

When you add a tax rate for the first time, it will be set as the default tax for your portal. When you add multiple tax rates or create a tax group, you can change the default tax to the newly added tax rate or group.



  1. Go to Portal Settings > Payments from the top bar of your portal.
  2. Click the Tax Rates tab. 
  3. Click Make default for the tax rate you want to set as the default.
Note: Setting a tax rate as the default will apply the tax rate to all future transactions in your portal.

While you can set up and collect taxes in Zoho Backstage, you’re responsible for knowing the tax obligations in places where you’re hosting an event. We encourage you to consult with a local authority or tax professional about tax regulations, as Zoho Backstage can't provide advice on tax.



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