Preview of File in List Report | Zoho Creator Help

Understand preview of file in list report

The File Preview feature enables you to view files in a report before downloading them. You will be able view the file in a preview window.

Previewing will be applicable to fields that capture files: this includes file upload, image, audio, and video fields. When you click the file in one of these fields, a preview will be displayed. And if you need to download the file, there's a download button available in the preview window.

You will be able to navigate to the following and previous files within a record. This is applicable in both quick and detail views. Click the left and right arrows within the preview window to view files. If a record has information from related forms, the files in the related records can also be viewed while previewing. If you have subform field and that field has file upload or media fields, you will be able to obtain preview of those field values when you click on the said subform field.

Advantages of File Preview

  • Gives a quick glance at the file
  • Eliminates the need to download a file to view it
  • Improves security by not forcing you to directly download a file onto your local environment
Note: For records that were added before file preview functionality, preview will be generated when you click the files in file upload, image, audio, and video fields. For records that are added after the release of file preview functionality, the preview will be generated at the time of adding the records.

File Types and Options

The following file types come with certain options in the preview window that enable you to interact with the file:

  • Document: The preview includes name of the file and file size, zoom options, expand option, download button, and close window option.
  • Text files: The preview includes name of the file and file size, linenum, highlighter, zoom options, expand option, scroll bar to view content, download button, and close window option.
  • PPTs: The preview includes name of the file and file size, play button, zoom options, expand option, download button, and close window option.
  • PDF: The preview includes name of the file and file size, page number options, Zoom-predefined and zoom in/out option, page navigation, download button, and close window option.
  • Image: The preview includes name of the file and file size, zoom-predefined and zoom in/out options, rotate options, download button, and close window option.
  • Audio: The preview includes name of the file and file size, adjustable play bar and volume bar, timestamp that is displayed on hovering over the track bar, download button, and close window option.
  • Video: The preview includes name of the file and file size, adjustable play bar and volume bar, timestamp that is displayed on hovering over the track bar, screenshot option, expand option, download button, and close window option.

How to get preview of file for list report

To obtain a preview of file:

  1. Navigate to the live report.
  2. Click the text, image, audio, video, PDF, PPT, or document type file. The preview will appear.
  3. Click the Download icon to download the file.

Supported file formats and limitations for web

  • File extension is mandatory
  • Mime type mismatch
  • Image pixel attack
  • Size limitations:
    • Maximum file size for image is 20MB
    • Maximum file size for video is 1GB
    • Maximum file size for audio is 100MB
    • Maximum file size for PDF file is 50MB
    • Maximum file size for Doc Type file is 10MB
    • Maximum file size for PPT is 100MB
    • Maximum file size for Text file is 10MB
  • Supported file formats:
    • ImageFormats: jpg, jpeg, png, gif, svg, ttf, bmp, psd, webp, heic, and ai
    • VideoFormats: mov, wmv, flv, mpeg , mpg, 3gp, 3gpp, mp4, m4v, ogv, webm, webmv, avi, vob, mkv, and 3g2
    • PDF Type Formats: tiff, tif, and pdf
    • DOC Type Formats: docx, doc, rtf, odt, docm, dot, dotm, and dotx
    • PPT Type Formats: pptx, ppt, pps, and ppsx
    • Audio Formats: mp3, m4a, wav, oga, ogg, and weba
    • Text Formats: 1c, adoc, ahk, aj, al, ald, alf, applescript , armasm, as, asciidoc, atom, au3, bash, bat, bf, c, c++, capnp, cc, ceylon, clj, cmd, coffee, coffeescript, conf, cpp, cr, cs, cson, css, d, dart, delphi, diff, dos, dst, dust, elm, erl, f90, f95, fs, glsl, gms, go, golo, gradle, groovy, gsh, gvy, gy, h, h++, haml, handlebars, haxe, hbs, hpp, hs, hx, iced, ini, irb, irpf90, java, js, json, jsp, lasso, less, lisp, livescript, log, ls, lua, mak, md, mel, mk, mkd, mkdown, ml, mli, mm, mma, nb, nc, nsi, nsis, objc, oxygene, pde, perl, php, php3, php4, php5, php6, pl, plist, profile, prop, properties, proto, py, rb, rbw, rib, rs, rsl, rss, ruby, scad, scala, scm, scpt, scss, sh, sql, ss, st, styl, swift, tex, thrift, ts, twig, typescript, v, vala, vb, vbs, vim, xhtml, xml, xpath, xq, xsl, zsh, html, htm, txt, and ds

Supported file formats and limitations for mobile

Android
  • Text files: Please refer the web section
  • PDF and XLS files: Please refer the web section
  • Image Formats: bmp, gif, jpg, jpeg, png, webp, heic, and heif
  • Audio Formats: m4a, aac, flac, gsm, mid, xmf, mxmf, rtttl, rtx, ota, imy, mp3, wav, and ogg
  • Video Formats: 3gp, mp4, ts, webm, and mkv
Note: Doc and PPT files are not supported.
iOS
  • Image formats: jpg, png, gif, svg, bmp, psd, webp, and heic
  • Video formats: mov, 3gp, mp4, and m4v
  • Audio Formats: mp3, m4a, acc, and flac
  • PDF Formats: .pdf, tiff, and tif
  • DOC Type Formats: Quicklook supports all Microsoft Office documents in addition to Apple's Numbers, Keynote, and Pages
  • Text File: Supports all common text formats and user can open advanced files using apps of their choice
Note : Support is also available for zip and password protected files.
iOS Limitation
Support for video format streaming in iOS browser is not available due to some limitations that iOS devices have with media functionalities in all their browsers.

Related Topics


    Zoho CRM Training Programs

    Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

    Zoho CRM Training
      Redefine the way you work
      with Zoho Workplace

        Zoho DataPrep Personalized Demo

        If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

        Zoho CRM Training

          Create, share, and deliver

          beautiful slides from anywhere.

          Get Started Now


            Zoho Sign now offers specialized one-on-one training for both administrators and developers.

            BOOK A SESSION








                                You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                    Manage your brands on social media

                                      Zoho Desk Resources

                                      • Desk Community Learning Series


                                      • Digest


                                      • Functions


                                      • Meetups


                                      • Kbase


                                      • Resources


                                      • Glossary


                                      • Desk Marketplace


                                      • MVP Corner


                                      • Word of the Day


                                        Zoho Marketing Automation

                                          Zoho Sheet Resources

                                           

                                              Zoho Forms Resources


                                                Secure your business
                                                communication with Zoho Mail


                                                Mail on the move with
                                                Zoho Mail mobile application

                                                  Stay on top of your schedule
                                                  at all times


                                                  Carry your calendar with you
                                                  Anytime, anywhere




                                                        Zoho Sign Resources

                                                          Sign, Paperless!

                                                          Sign and send business documents on the go!

                                                          Get Started Now




                                                                  Zoho TeamInbox Resources



                                                                          Zoho DataPrep Resources



                                                                            Zoho DataPrep Demo

                                                                            Get a personalized demo or POC

                                                                            REGISTER NOW


                                                                              Design. Discuss. Deliver.

                                                                              Create visually engaging stories with Zoho Show.

                                                                              Get Started Now







                                                                                            You are currently viewing the help articles of Sprints 1.0. If you are a user of 2.0, please refer here.

                                                                                            You are currently viewing the help articles of Sprints 2.0. If you are a user of 1.0, please refer here.



                                                                                                  • Related Articles

                                                                                                  • Understand reports

                                                                                                    Note: To optimize efficiency and security, support for XLS format has been deprecated, and instead, the XLSX format will be supported with effect from 21-March-2024. We insist you to replace any instance of .xls to .xlsx across Deluge scripts in your ...
                                                                                                  • Understand common actions in list report

                                                                                                    There are some common actions that are available in the report without having to predefine them. These actions are available in default position. They are often required because of which they mandatorily appear in the report. The following are the ...
                                                                                                  • Understand detail view layouts for list report

                                                                                                    A layout is the structure that you assign to a report. It decides what part of the content goes where. It makes your application visually organized and comprehensible. The reports in Zoho Creator can be set in suitable layouts that best provides you ...
                                                                                                  • Understand quick view layouts for list report

                                                                                                    A layout is the structure that you assign to a report. It decides what part of the content goes where. It makes your application visually organized and comprehensible. The reports in Zoho Creator can be set in suitable layouts that best provides you ...
                                                                                                  • Understand common actions in calendar report

                                                                                                    There are some common actions that are available in the report without having to predefine them. These actions are available in default positions. They are often required because of which they mandatorily appear in the report. The following are the ...
                                                                                                    Wherever you are is as good as
                                                                                                    your workplace

                                                                                                      Resources

                                                                                                      Videos

                                                                                                      Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                      eBooks

                                                                                                      Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                      Webinars

                                                                                                      Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                      CRM Tips

                                                                                                      Make the most of Zoho CRM with these useful tips.



                                                                                                        Zoho Show Resources