Add files and folders in My Folders or Team Folders

Add files and folders in My Folders or Team Folders

You can create or upload files and folders in My Folders for personal use, or in Team Folders to collaborate with your team in Zoho WorkDrive.

To add files and folders

  1. Sign-in to your WorkDrive account.
  2. Click My Folders or a Team Folder in the left pane.
    Notes:
    1. All members can upload files and folders to their My Folders.
    2. In Team Folders, only members with Editor or higher access can add files or folders.
  3. Click + New button in the top menu bar.
  4. Choose the required option from the dropdown menu.

1. Create files using Zoho Office Suite Apps

To create files using Zoho Office Suite Apps, choose:
  1. Zoho Writer (for document)
  2. Zoho Sheet (for spreadsheet)
  3. Zoho Show (for presentation)
Info
Info: Working with drafts in Team Folders
Files created using Zoho Office Suite in a Team Folder are initially saved as Drafts. Drafts are not visible to other members until you click Mark as Ready. This allows you to finish editing before others view or comment on the file.
Learn more about creating files using built-in office suite apps

2. Create a new folder

  1. Select Folder from the dropdown menu.
  2. Enter a folder name and click Create.
NotesNote: When creating a subfolder inside a Team Folder, you can customize folder permissions and restrict access to specific members. Learn more about customizing folder permissions in a Team Folder

3. Upload a file or folder from your computer

  1. Select Upload files or Upload folder option from the dropdown menu.
  2. Choose the file or folder from your computer.
  3. Click Open.
NotesNote: You can also drag and drop files or folders directly into WorkDrive to upload them.


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Upload files from clipboard
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When you copy files from your system or browser, the files will be copied to the system's clipboard temporarily, which you can then upload to WorkDrive directly using keyboard shortcuts.
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To copy files to your system clipboard: ctrl/cmd + c
To paste files in WorkDrive: ctrl/cmd + v
  1. Copy the required files (ctrl+c on Windows/cmd+c on MacOS) you want to upload to WorkDrive from your system or a browser tab.

    Note: You can now directly upload image files copied from the web to WorkDrive. Additionally, you can use the snapshot feature by pressing Windows key + shift + s (cmd + ctrl + shift + 4 on MacOS) and upload it to WorkDrive.

  2. Sign in to your WorkDrive account.
  3. Go to the location you wish to upload these files on WorkDrive and press ctrl+v (cmd+v on MacOS). Ensure you have the required permissions to upload in the given location.
  4. A pop-up will show you which location the files will be uploaded to. Using the Change Location option, you can change the upload location to any other folder.
  5. Select Upload.
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Limitations:
  1. Uploading files from Finder (Mac OS)/File explorer (Windows) is currently not supported on the Mozilla Firefox browser.
  2. Uploading folders from your system using shortcuts is currently not supported.

4. Import files from other cloud storage services

  1. Select Import from Cloud.
  2. Choose the required cloud storage service.
  3. Authenticate the service and select the file to import.
  4. Currently, you can import files from the following services:
    1. Google Drive
    2. Box
    3. Dropbox
    4. OneDrive
    5. Evernote
Learn more about importing files from other cloud services
NotesNote: Files can be imported only after successful authentication of the cloud service.

5. Additional file creation options in WorkDrive

WorkDrive also allows you to create different types of files directly from the + New menu to support various content needs.
  1. Link File:
    Save and organize web URLs within WorkDrive. This helps you keep frequently used websites or important online resources alongside your files for quick access. Learn more about Links

  2. Code Snippets:
    Store and manage pieces of code in a structured format. This option is useful for saving reusable code snippets, sharing them with team members, or maintaining reference code within a project. Learn more about Code Snippets

  3. Recording: 
    1. Audio Recording: Record audio directly from your device and save it as a file in WorkDrive. This can be useful for capturing voice notes, meeting discussions, or quick explanations.
    2. Video Recording: Record videos using your device camera and store them in WorkDrive. This is helpful for creating quick updates, walkthroughs, or video messages for your team.
    3. Screen Recording: Capture your screen activity and save it as a file. Screen recordings are useful for demonstrating workflows, explaining processes, or reporting issues.
      Learn more about the recording options available in WorkDrive

  4. Zia AI:
    1. Content: Generate written content using Zia AI. You can quickly create drafts, summaries, or other text-based content directly within WorkDrive.
    2. Images: Generate images using Zia AI based on prompts. This helps you quickly create visual assets without leaving WorkDrive.
      Learn more about generating content and images using Zia

Editing non-Zoho file formats using built-in Office Editors (Writer, Sheet, and Show)

You can also upload and edit non-zoho file formats such as .docx, .pptx, .xlsx, and more using Zoho Office Suite apps (Writer, Sheet, and Show). To edit these files in WorkDrive, you must convert them to Zoho native file format. Learn more about editing non-Zoho file formats using Zoho Office Suite apps 

Upload limits
Maximum file upload size depends on your WorkDrive plan:
  1. Starter plan: 10 GB
  2. Team plan: 50 GB
  3. Business plan: 250 GB
Team admins can also set storage limits for My Folders for all team members or specific users.