How to pause and resume collaboration in Zoho Writer
Overview
Zoho Writer offers flexible document control to streamline review workflows. As the document owner, you can pause and resume collaboration at any time. For stricter control, you can also lock specific sections of the document, ensuring only authorized users can edit while the rest remains protected. These options give you full control over when and how collaboration happens in your document. Additionally, you can easily track the status of collaborators on your document. Once people are invited to view, edit, or comment, their activity status is displayed—showing who has viewed, who is yet to view, and who is currently active. This helps you stay informed about your team’s engagement with the document.
Steps
How to pause collaboration
- Click the Review button at the top of your document.
- Turn off the Collaboration switch to off the collaboration period for the document. Now the active collaborators can only view the document and cannot make any changes. Turn on the switch, once you are ready to resume collaboration.
How to mask content in collaboration
- Place the cursor where you want the sensitive data to be included.
- In the Tool Bar, under the Collaboration section, click Insert Masked Content.
- A tiny text box with the mask icon will appear in the doc. Write/paste the content that is to be masked inside the text box.
- When you share the document, the masked portion alone will appear asterisked to the other collaborators.
How to monitor collaborator activity
- Click the Share button at the top-right corner of the document.
- The list of collaborators' along with their activity status will be displayed.