Cycle time process control | Kanban Reports | Zoho Sprints Help

Cycle time process control

Cycle time process control report

Cycle time refers to the timeframe of an item being moved or added to the board and its eventual completion. Cycle time process control arrives at threshold markers based on the cycle time of the work items completed within the said period. This enables you to track the item cycle time across thresholds denoted in percentile based on the variation of item duration on the board.


How threshold values are calculated?

Percentiles for cycle time are calculated based on the number of work items in that date range and their cycle times.

Example:
Number of items for the specified date range = 5
  1. Cycle time of item 1 = 25d (d denotes duration in days)
  2. Cycle time of item 2 = 45d
  3. Cycle time of item 3 = 50d
  4. Cycle time of item 4 = 30d
  5. Cycle time of item 5 = 60d 

Formula for percentile

            (P/100)*N = Percentile Value
Notes
Note: Since percentile value shows ranking or position, the duration needs to be sorted in ascending order.

Current sequence: 25d, 45d, 50d, 30d, 60d
Ordered sequence: 25d, 30d, 45d, 50d, 60d
So, the 50th percentile = (50/100) X 5 = 2.5
2.5 denotes the 3rd duration in the ordered list. Which implies the 50th percentile is 45d.

Therefore, all items that fall within this have been completed before the 50% cycle time threshold limit.

How to read cycle time process control report?

This report shows the items that fall under each percentile of cycle time.
  1. X-axis denotes the end dates of the items by week.
  2. Y-axis denotes the cycle time of the items.
  3. The threshold limits are represented as percentile values of cycle time.
  4. The items are plotted based on their completion within each cycle time percentile.

Insights

  1. You can get the cycle time process assessment of items for a preferred date range.
  2. You can view the cycle time of items under each threshold limit, which is calculated based on the number of items and their completion time.
  3. You can track the items under each cycle time threshold limit.
These insights enable you to view items' duration in reference to those threshold markers. The cycle time is split into percentile values to show the items that come under each of those markers, and this gives an understanding of the amount of time taken for completion of items and the number of items under each threshold limit.

Report table

The table below the report provides you with a summary view of the details plotted on the graph or chart. The table captures work items within the mentioned period along with their cycle times.

Access cycle time variation report

To access the report:
  1. Go to the kanban project.
  2. Select the Reports module.
  3. Select Cycle Time Process Control report type.
  4. Specify a date range to generate the report.
  5. Click the Get button. The report for the specified period will be generated.
  6. Hover over the plotted points to view details.
  7. Click the plotted points or scroll down to navigate to the detailed table for the report.
Notes
You can export the reports in PDF and PNG formats for external use.
You can schedule exports to automate periodic export of the reports. Navigate to the Export History to access the exported files.
 

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