Let’s Talk Recruit: Are You Still Managing Hiring Manually?

Let’s Talk Recruit: Are You Still Managing Hiring Manually?


Welcome back to our Let’s Talk Recruit series! This time, we're talking about automation in hiring—the kind that saves you from the endless loop of manual updates, follow-ups, and status checks. You know the drill. You shortlist a candidate, send an email, and wait. Move them to the next stage, update the record, notify the hiring manager—repeat.  Now, what if all of this just… happened automatically?

Turns out, 75% of businesses have already automated parts of their hiring process. So here’s the real question: Are you keeping up, or falling behind?

How much of your hiring process still relies on manual effort? Let’s take a look at how Blueprints and Workflows can help.

Why automation matters in hiring  

Timing can make or break a great hire. A slow hiring process means:

    ➤ Losing top candidates—they accept another offer before you even schedule an interview.

    ➤ Getting buried in manual tasks, leaving little time for real hiring decisions.

    ➤ Inconsistent processes, where follow-ups get missed and approvals take too long.

Automation fixes this by ensuring:

    ➤ Hiring moves faster—no more waiting around for scheduling, approvals, or follow-ups.

    ➤ Everyone stays on the same page, every step is tracked, and nothing slips through the cracks.

    ➤ More time for real conversations—because hiring is about people, not just processes.

What are workflows and how do they help?   

Workflows in Zoho Recruit help you automate repetitive tasks, so you don’t have to do everything manually. Instead of updating records or sending emails one by one, Workflows can trigger actions automatically when a certain condition is met.


Idea
IRL Use Cases
  • Sending automated emails: Every time a candidate moves to the "Shortlisted" stage, an email is sent instantly.
  • Task creation: When an offer letter is generated, a task is assigned to the hiring manager for approval.
  • Status updates: If a candidate hasn’t responded in three days, their status is updated, and a follow-up email is sent.

Think of Workflows as your hiring assistant, handling small yet important tasks in the background.

What are blueprints and why do you need them?  

Blueprints let you structure your entire hiring process—ensuring every step is followed correctly and consistently.

For example, let’s say your hiring process involves the following flow:


With a Blueprint, each step is predefined. Recruiters cannot move forward until the required action is completed (e.g., an interview must be scheduled before moving to the offer stage).

This ensures:

  • A structured, step-by-step hiring process

  • Fewer delays and bottlenecks

  • Smoother team coordination

Blueprints act like a roadmap for hiring, guiding recruiters through each step without missing anything important.

Blueprints vs. Workflows: What’s the difference?   

Not sure when to use a Blueprint and when to use a Workflow? 

Here’s a simple breakdown:


IdeaBest Practice: Use Blueprints for structured process automation and Workflows for quick, rule-based actions.

Real Recruiters, Real Impact   

For the team at Aparajitha, manual hiring wasn’t just time-consuming—it was holding them back. With automation in place, they saved hours on routine tasks and kept their process running smoothly, even during peak hiring.

Take a look at how they did it. 


Let’s Talk Recruit!

Have you tried Workflows or Blueprints in Zoho Recruit? What’s the one hiring task you’d love to automate? Let’s hear it in the comments!

Drop your thoughts below! Let’s help each other make the most out of Zoho Recruit.


      Zoho Campaigns Resources


        • Desk Community Learning Series


        • Digest


        • Functions


        • Meetups


        • Kbase


        • Resources


        • Glossary


        • Desk Marketplace


        • MVP Corner


        • Word of the Day


        • Ask the Experts


          • Sticky Posts

          • An update to improve email delivery | Email Authentication & Relay

            Update Rollout Latest Update: Enterprise users (8th July, 2025) This update is now live for Enterprise plan users in all regions. This includes People Plus, but not Zoho One, which will be covered in an upcoming update. Professional users (31st May 2025)
          • Zoho Recruit User Group Meet-up | INDIA 2025 (Venue Finalised)

            Hello Zoho Recruit users from India, We’re pleased and excited to announce our 2025 edition of Zoho user group meet-up in India in five cities! In this meet-up, our team of experts will help you understand the intricate nuances to use Zoho Recruit better,
          • Zoho Recruit is coming to the UK | Zoho Community Learning Series

            Customers from the United Kingdom, Exciting news: We will be in London for the Zoho Recruit user meet up. Our team will help you better understand the intricate nuances of Zoho Recruit to help you hire faster, inform about new and upcoming features, and
          • Ask the experts - A live Q & A discussion on Zoho Recruit

            We are delighted to come back with another edition of Ask the Experts community series. This edition, we'll be focusing on everything about Zoho Recruit. The topics will focus on the features that are used/asked by the majority of users and also based
          • Restriction on 'From' addresses with a public domain

            Dear Zoho Recruit Community, We hope this message finds you well. This post is to inform you about some important updates regarding email restrictions within Zoho Recruit. Effective post 31st March 2025, we will be implementing changes to the use of email

          Zoho CRM Plus Resources

            Zoho Books Resources


              Zoho Subscriptions Resources

                Zoho Projects Resources


                  Zoho Sprints Resources


                    Zoho Orchestly Resources


                      Zoho Creator Resources


                        Zoho WorkDrive Resources



                          Zoho CRM Resources

                          • CRM Community Learning Series

                            CRM Community Learning Series


                          • Tips

                            Tips

                          • Functions

                            Functions

                          • Meetups

                            Meetups

                          • Kbase

                            Kbase

                          • Resources

                            Resources

                          • Digest

                            Digest

                          • CRM Marketplace

                            CRM Marketplace

                          • MVP Corner

                            MVP Corner




                            Zoho Writer Writer

                            Get Started. Write Away!

                            Writer is a powerful online word processor, designed for collaborative work.

                              Zoho CRM コンテンツ








                                ご検討中の方

                                  • Recent Topics

                                  • Debugging `try` blocks : Tip

                                    I find it annoying that if one line inside a `try` block has an error, the Deluge arser points the beginning of the block to the location of the error. BUT, if you temporarily comment out the initial `try {`  The parser goes through the whole block and
                                  • [Product Update] TimeSheets module is now renamed as Time Logs in Zoho Projects.

                                    Dear Zoho Analytics customers, As part of the ongoing enhancements in Zoho Projects, the Timesheets module has been renamed to Time Logs. However, the module name will continue to be displayed as Timesheets in Zoho Analytics until the relevant APIs are
                                  • Use approval workflow comments in record scripts

                                    Greetings, i'm running an approval workflow for my records, during approval/rejection there is a step where comments are entered. i want to add there comments to the record and to use them in various deluge scripts like sending emails and so on.  how
                                  • ZOHO Store

                                    Not able to make a payment We are using Zoho One, and we are from India. The payment currency, which shows for us, is in USD. But the system says we can choose Country/Region India if it shows INR only. Attaching screenshots for more info.
                                  • Support Migration into Aliases in Zoho Mail

                                    Hello Zoho Mail Team, How are you? We are in the process of migrating some of our users from Google Workspace (Gmail and Google Drive) to Zoho. During this process, we noticed that Zoho Mail currently only supports migration into a primary mailbox and
                                  • API for Z Workdrive Flow Make-Integromat ?

                                    We are zoho workdrive fans Also we would like to have an api to work with Zoho Flow or with Make better known by its old name INTEGROMAT Is it planned and when? 3 months -6 months or more?
                                  • Apps Pane no longer visible

                                    I have read all the info and help and nothing works, I do not have a "show apps" anywhere and I can no longer see my Apps pane in the left hand side of mail, please advise how to get this back
                                  • Canvas View - Print

                                    What is the best way to accomplish a print to PDF of the canvas view?
                                  • 5名限定 課題解決型ワークショップイベント Zoho ワークアウト開催のお知らせ(8/21)

                                    ユーザーの皆さま、こんにちは。Zoho ユーザーコミュニティチームの藤澤です。 8月開催のZoho ワークアウトについてお知らせします。 今回はZoomにてオンライン開催します。 ▷▷参加登録はこちら:https://us02web.zoom.us/meeting/register/eVOEnBsSQ2uvX4WN5Z5DeQ ━━━━━━━━━━━━━━━━━━━━━━━━ Zoho ワークアウトとは? Zoho ユーザー同士で交流しながら、サービスに関する疑問や不明点の解消を目的とした「Zoho
                                  • New in Zoho Forms: Inline OTP Verification

                                    Hello form builders, We are excited to announce the launch of Inline OTP Verification in Zoho Forms, a smarter way to ensure the authenticity of the contact details you collect. Until now, OTP Verification in Zoho Forms worked as a pre-access step: respondents
                                  • Zoho Mail : Associate emails with Meeting records and allow multiple emails to be assocaited at once

                                    Is there a workaround that would allow either of these? I want to associate emails with Meeting records. I also would like to be able to select multiple emails at once for association with a record.
                                  • Create task from email

                                    Is there a way on mobile to create a task from an email? I use this feature a lot and when traveling now I read email on mobile. By the time I get to my office I forget about them since I didn't add it to a task. Is this feature missing on moble?
                                  • Zoho Socials - Unable to view Channels and SmartQ

                                    Hi, The channel Facebook has been added by the admin, however, it is not visible on the User level (employee). Other channels are visible. Also, we have the premium account, and SmartQ is not working. Can anyone help? Regards, Priyanka
                                  • Eliminating Manual Consolidation: Automating Currency Field Sync from Task to Project

                                    Hello Everyone, A Custom function is a user-written set of code to achieve a specific requirement. Set the required conditions needed as when to trigger using the Workflow rules (be it Tasks / Project) and associate the custom function to it. Requirement:
                                  • We want to set the "Converted from Lead" value in Deals using a Workflow or via a Deluge script. How?

                                    For use in Zoho Analytics, we need the field "Converted from Lead" filled in our deal records. This field is empty everywhere, because we do not create deals directly when converting a lead to a contact. We want to do that using the API or a workflow
                                  • Sales Orders: Quoted_Items + items in another subform -> into Ordered_Items ?

                                    hello, When creating Sales Orders, is it posible to inherit/fill the Ordered_Items with all the items from Quoted_Items + all the items from a customized subform with similar fields? Since you can create a sales order in different ways (convert, new -
                                  • How to cancel the GSTR1 pushed to GSTN

                                    How to cancel the GSTR1 Pushed to GSTN, some rectifications to be done in HSN & SAC code
                                  • Zoho Books API — Invalid Operation Type / Scope does not exist

                                    Hello Team, We are unable to use the Zoho Books API from our registered application. We’ve already: Created a client in Zoho API Console using (Admin in Books) Generated the OAuth code and token successfully Used the correct scopes: ZohoBooks.fullaccess,ZohoOauth.userinfo.READ
                                  • Enhancements in Canvas

                                    Dear All, Greetings! Canvas lets you design the record details page to suit your brand or business preferences. We are glad to introduce the following enhancements to uplift your design experience. Reusable Components Style Presets Let's go! Reusable
                                  • Minimum order quantity

                                    Is there a way to enforce a minimum order quantity - ie has to have a minimum of 250?
                                  • 【Zoho CRM】ポータル機能のアップデート:UIとポータルの作成フローの変更

                                    ユーザーの皆さま、こんにちは。コミュニティチームの藤澤です。 今回は「Zoho CRM アップデート情報」の中から、ポータル機能のアップデートをご紹介します。 目次 概要 ユーザーグループの作成フローの変更 ユーザーグループ詳細画面内のタブについて 「タブと権限」タブについて 「設定」タブについて 概要 UIとポータルの作成フローが変更されました。ポータルの新機能に先立ち、UIを一部変更しました。タブやオプションの配置を見直し、機能へよりアクセスしやすくなっています。 また、「ポータルユーザーの種類」は今後、「ユーザーグループ」と呼称され、ページ上のボタンも「ユーザーグループを作成する」に変更されます。
                                  • Tax on Imported goods charged by Shipping Company

                                    Hi Folks, I imported goods from outside Canada, for better understanding I will give an example data. imported goods value: 2000$ The shipping company sent me an invoice containing the following information: Custom duty on imported goods: 400$ Administration
                                  • Prefilled Date fields auto-changed and then locked when using “Edit as new”

                                    If a document out for signature has date fields (not SignedDate fields) that were pre-filled before sending, and then you use “Edit as new” to create a new version of the same document, the value of those date fields gets automatically changed to today
                                  • Zoho Webinar via Social Media

                                    Hello, is it possible to stream a Zoho Webinar via Social Media like Linkedin or Facebook?
                                  • Add Hebrew & RTL Support to Feedback Widget

                                    Hello Zoho Desk Team, How are you? We are using Zoho Desk and would like to utilize the Feedback Widget. While Zoho Desk itself supports Hebrew and RTL, the Feedback Widget unfortunately does not. We kindly request that Hebrew and full RTL support be
                                  • OAUTH2 isn't working with Power Automate and N8N (Zoho Desk)

                                    Hello, I am trying to set up an OAuth2 connection to the Zoho Desk API, but the authentication flow fails immediately. I am experiencing this issue in two separate platforms: Microsoft Power Automate (using a Custom Connector) and n8n. Instead of being
                                  • Kit Items Breaking Automations - "Provide mapped components for all kit items"

                                    This has been brought up in other threads, but I believe this issue warrants its own topic. Whenever a sales document (Estimate, Sales Order, Invoice) is created or manipulated programmatically, trying to include a Kit as an Item throws this error: "Provide
                                  • Show item Cost value on Item screen

                                    The Item screen shows Accounting Stock and Physical Stock. It would be very helpful if value information could be displayed here as well, for instance Cost Price. Currently, to find the Cost Price (as used for inventory valuations) from inside the item
                                  • Mark shipment as delivered via api

                                    Hellloooo again Zoho guys !! More help required if you would be so kind, pleeeezz..... var options =        {         'method' : 'post',         'contentType' : 'application/json',         'muteHttpExceptions' : true       }; var myPackNo  = encodeURIComponent('###################');
                                  • Setting Alternative units for an item.

                                    Hello Team, How to create alternate units for an item. We are placing orders for stocks in boxes. One box contain 24 items. At the time of selling we have two categories of buyers wholesalers and retailers. So the sales will be in PCS and in boxes also.
                                  • Zoho Inventory search when adding items to SO/PO, etc.

                                    I do not see that Zoho Inventory searches within the item name for an item lookup. We have many products with variants. So when I search for a product, say a lighting system, and it comes in different sizes and colors, I can only get those products where
                                  • Item Group Attributes

                                    Hello, I would like to see more attributes under grouped items. We sell car parts, there are several suppliers for the same part but under different brands. We want to group them together but the attributes under groups are lacking. For example, the products
                                  • Remove HTML Format - Deluge

                                    Hello @all if you want to delete the HTML format from the text please follow the script. Data = "Text"; info Data..replaceAll("<(.|\n)*?>" , "").replaceAll("&nbsp;" , " "); Apart from this if you require anything please let me know Thanks & Regards Piyush
                                  • Using multiple languages in template

                                    I wanted to add the company name in the template in arabic. I found a way through the header and footer option, except when i print the quotation the arabic disappears both in the top and bottom of the page. I have attached pictures of the before and
                                  • ADDING 5% VAT TO PURCHASE ORDERS GENERATED ON ZOHO BOOKS UAE

                                    Please guide on how to add 5% VAT to Purchase Orders generated on ZOHO Books UAE edition.
                                  • Import from /csv file, some items fail with the error "Specify Tax Or Tax Exemption".

                                    Hello! I am trying to import a csv file of all of my expenses for a complete financial year. I get errors for some items with the error message "Specifiy Tax or Tax Exemption". These errors only occur on lines where I have "Postage" as the expense account.
                                  • About maximum number of requests per minute

                                    Hi, Our company has integrated Zoho inventory and we're using the shipping order creation and update functions and so on. Currently we're receiving "For security reasons you have been blocked for some time as you have exceeded the maximum number of requests
                                  • Approval - Report/Views

                                    Hi, On Zoho Desk - Is there a way to report on pending approvals, or a view or similar?
                                  • "Zoho CRM Integration" option is missing in Zoho Social Settings

                                    I am trying to integrate my Zoho Social account with my Zoho CRM account. I am on the Professional Trial plan and my user role is "Brand Admin". However, I cannot find the "Zoho CRM Integration" or "Lead Generation" option anywhere in my Zoho Social settings.
                                  • Zoho CRM still doesn't let you manage timezones (yearly reminder)

                                    This is something I have asked repeatedly. I'll ask once again. Suppose that you work in France. Next month you have a trip to Guatemala. You call a contact there, close a meeting, record that meeting in CRM. On the phone, your contact said: "meet me
                                  • Next Page