addRecords

Purpose

You can use the addRecords method to insert records into the required Zoho Recruit module.

Note: Use the POST method to pass these parameters instead of the GET method.

Request URL

XML Format:

https://recruit.zoho.com/recruit/private/xml/Module/addRecords?authtoken=AuthToken&scope=recruitapi&version=2&xmlData=Your_XML_Data

Note: Module refers to Candidates, JobOpenings, Clients, Interviews, Contacts, CustomModule1, CustomModule2, CustomModule3, CustomModule4, and CustomModule5.

For OAuth Authentication

Header Name
Value

Authorization
Zoho-oauthtoken {access_token}

Scopes

Scope=ZohoRecruit.modules.all

(or)

Scope=ZohoRecruit.modules.{scope_name}.{operation_type}

Possible Scope Names (Case Sensitive)

Operation Types

candidate, jobopening, client, department, interview, contact & custom (for all Custom Modules) ALL - Full access to the record
READ - Get records from the module

For Authtoken Authentication

Parameter
Data Type
Description

authtoken*
String
Encrypted alphanumeric string to authenticate your Zoho credentials.

scope*
String
Specify the value as recruitapi

Request Parameters

Parameter	Data Type	Description
xmlData*	XML	This is an XML string and the format should be same as of getRecords in XML format of fetched records.
wfTrigger	Boolean	Set value as true to trigger the workflow rule while inserting record into Recruit account. By default, this parameter is false.
duplicateCheck	Integer	Set value as "1" to check the duplicate records and throw an error response or "2" to check the duplicate records, if exists, update the same.
isApproval	Boolean	By default, records are inserted directly.To keep the records in approval mode, set valueas true.You can use this parameter for Candidates, Contacts
newFormat	Integer	newFormat=1: To exclude fields with "null" values while inserting data from your Recruit account. newFormat=2: To include fields with "null" values while inserting data from your Recruit account.
version*	Integer	version = 1: (Default Value) This will fetch responses based on the earlier API implementation i.e prior to the enhancements made. version = 2: This will fetch responses based on the latest API implementation version = 4: To add multiple records in a single API method call and will trigger duplicate check functionality for multiple records.

Note: Parameters marker with * are mandatory.

Duplicate Check Fields

Module Name	Duplicate Check Field
Candidates	Email
Contacts	Email
Clients	Client Name
Job Openings	Posting Title
Interviews	Interview Name

Additional Notes

While inserting data in your Zoho Recruit account, role-based security (Roles, Profiles, Field-level security and Data sharing rules) is applied.

Hence, use the user ID with highestrole(Ex: Recruiter Admin) and profile (Ex: Administrator). Also, make sure all fields are enabled in the Field-level security settings.

While inserting data, make sure the date and time are in the "MM/dd/yyyy" and "yyyy-MM-dd | HH:mm:ss" formats respectively.

Examples

Insert records in Zoho Recruit from third-party applications

URL Format:

https://recruit.zoho.com/recruit/private/xml/Candidates/addRecords?authtoken=AuthToken&scope=recruitapi&duplicateCheck=( 1 OR 2 )&version=4&xmlData=

XMLDATA sample:

<Candidates>
<row no="1">
<FL val="Source">Web Download</FL>
<FL val="Current employer">Your Company</FL>
<FL val="First Name">Hannah</FL>
<FL val="Last Name">Smith</FL>
<FL val="Email">testing@testing.com</FL>
<FL val="Phone">1234567890</FL>
<FL val="Home Phone">0987654321</FL>
<FL val="Other Phone">1212211212</FL>
<FL val="Fax">02927272626</FL>
<FL val="Mobile">292827622</FL>
</row>
</Candidates >

Sample Candidate XMLDATA:

<Candidates>
<row no="1">
<FL val="SMOWNERID">2000000016714</FL>
<FL val="Candidate Owner">Scott@zohotest.com</FL>
<FL val="Source">John</FL>

</FL><FL val="First Name">John</FL>

<FL val="Last Name">Gossling</FL>

<FL val="Email">john@zohocorp.com</FL>

<FL val="Candidate Status">Qualified</FL>

<FL val="Salutation">Mr.</FL>
<FL val="Street">Street One</FL>
<FL val="City">Chennai</FL>
<FL val="State">Tamil Nadu</FL>
<FL val="Zip Code">6000001</FL>
<FL val="Country">India</FL>
</row>
</Candidates>

Sample Task XMLDATA with Contact and Client lookup:

<Tasks>
<row no="1">
<FL val="SMOWNERID">2000000016714</FL>
<FL val="Task Owner">Scott@zohotest.com</FL>
<FL val="Subject">Demo Call</FL>
<FL val="Due Date">11/23/2009</FL>
<FL val="CONTACTID">2000000018443</FL>
<FL val="SEID">2000022218013</FL>
<FL val="SEMODULE">Clients</FL>
<FL val="Status">In Progress</FL>
<FL val="Priority">Highest</FL>
<FL val="Send Notification Email">false</FL>
<FL val="Description">Sample Desc</FL>
</row>
</Tasks>

Sample Task XMLDATA with Contact and Client lookup:

<Tasks>
<row no="1">
<FL val="SMOWNERID">2000000016714</FL>
<FL val="Task Owner">Scott@zohotest.com</FL>
<FL val="Subject">Demo Call</FL>
<FL val="Due Date">11/23/2009</FL>
<FL val="CONTACTID">2000000018443</FL>
<FL val="SEID">2000022218013</FL>
<FL val="SEMODULE">Accounts</FL>
<FL val="Status">In Progress</FL>
<FL val="Priority">Highest</FL>
<FL val="Send Notification Email">false</FL>
<FL val="Description">Sample Desc</FL>
</row>
</Tasks>

Insert notes and relate to the primary module

XML Format:

https://recruit.zoho.com/recruit/private/xml/Notes/addRecords?authtoken=AuthToken&scope=recruitapi&version=2

XMLDATA sample:

<Notes>
<row no="1">
<FL val="entityId">6000000119069</FL><FL val="Note Type">Meeting</FL><FL val="Type Id">6000000021005</FL><FL val="Note Content"><![CDATA[hello]]></FL><FL val="Parent Module">Candidates</FL>
</row>
</Notes>

Here the entityID is the unique ID of the primary record (Candidate, Client, Contact etc.)

Type Id is the Note Type Id which you can get from the getNoteTypes API.

Assign an owner to the record

While inserting a record through API, make sure you are specifying the email address or userID of the record owner. If you use the record owner's name, the record will be assigned to the default login credential used in the Auth Token. If you want to use the userID to specify the record owner, then add <FL val="SMOWNERID">userID</FL> tag to your xmlData.

Note: In the following examples, replace the values for 'authtoken' and 'scope' with those generated by you.

Tasks:

https://recruit.zoho.com/recruit/private/xml/Tasks/addRecords?authtoken=AuthToken&scope=recruitapi
&version=2&
xmlData=

<Tasks>
<row no="1">
<FL val="Subject">Call</FL>
<FL val="Due Date">2009-04-20</FL>
<FL val="Status">Deferred</FL>
<FL val="CONTACTID">2000000017017</FL>
</row>
</Tasks>

Events:

https://recruit.zoho.com/recruit/private/xml/Events/addRecords?authtoken=AuthToken&scope=recruitapi
&version=2
&xmlData=

<Events>
<row no="1">
<FL val="Subject">Conference</FL>
<FL val="Start DateTime">2009-08-04 01:00:00</FL>
<FL val="End DateTime">2009-08-05 01:00:00</FL>
<FL val="Venue">United States</FL>
<FL val="Send Notification Email">True</FL>
</row>
</Events>

Events with Contacts and Client Mapping:

https://recruit.zoho.com/recruit/private/xml/Events/addRecords?authtoken=Auth Token&scope=recruitapi
&version=2
&xmlData=

<Events>
<row no="1">
<FL val="Subject">Conference</FL>
<FL val="Start DateTime">2009-09-24 01:00:00</FL>
<FL val="End DateTime">2009-09-25 01:00:00</FL>
<FL val="Venue">Chennai</FL>
<FL val="CONTACTID">2000000055003</FL>
<FL val="SEID">2000000055007</FL>
<FL val="SEMODULE">Clients</FL>
</row>
</Events>

Clients:

https://recruit.zoho.com/recruit/private/xml/Clients/addRecords?authtoken=Auth Token&scope=recruitapi
&version=2
&xmlData=

<FL val="Client Manager">john@zohocorp.com</FL>

<FL val="Website">www.zillum.com</FL>

<FL val="Industry">Real estate</FL>

</row>
</Clients>

Contacts:

https://recruit.zoho.com/recruit/private/xml/Contacts/addRecords?authtoken=Auth Token&scope=recruitapi
&version=2
&xmlData=

<Contacts>
<row no="1">
<FL val="First Name">Scott</FL>
<FL val="Last Name">James</FL>
<FL val="Email">test@test.com</FL>
<FL val="Department">CG</FL>
<FL val="Phone">999999999</FL>
<FL val="Fax">99999999</FL>
<FL val="Mobile">99989989</FL>
</row>
</Contacts>

Insert Calls with Contacts and Clients Lookup:

<Calls>
<row no="1">
<FL val="SMOWNERID">2000000018005</FL>
<FL val="Subject">Product Support</FL>
<FL val="Call Type">Inbound</FL>
<FL val="Call Purpose">Prospecting</FL>
<FL val="CONTACTID">2000000018001</FL>
<FL val="SEID">2000000018003</FL>
<FL val="SEMODULE">Clients</FL>
<FL val="Call Start Time">2011-06-10 22:10:00</FL>
<FL val="Call Duration">60:00</FL>
<FL val="Description">Required Product Demo</FL>
<FL val="Billable">true</FL>
<FL val="Call Result">Successful</FL>
</row>
</Calls>

Insert Calls with Candidates Lookup:

<Calls>
<row no="1">
<FL val="SMOWNERID">2000000018005</FL>
<FL val="Subject">Demo</FL>
<FL val="Call Type">Inbound</FL>
<FL val="Call Purpose">Prospecting</FL>
<FL val="SEID">2000000017201</FL>
<FL val="SEMODULE">Candidates</FL>
<FL val="Call Start Time">2011-06-10 22:10:00</FL>
<FL val="Call Duration">60:00</FL>
<FL val="Description">Demo Call</FL>
<FL val="Billable">true</FL>
<FL val="Call Result">Successful</FL>
</row>
</Calls>

Usage of 'CDATA'

Purpose:

To consider Special Characters as plain text and NOT XML Data

URL Format:

https://recruit.zoho.com/recruit/private/xml/Contacts/addRecords?version=2&authtoken=AuthToken&scope=recruitapi

Sample XML Data

as POST:

<Contacts>
<row no="1">
<FL val="First Name">Amy</FL>
<FL val="Last Name">Dawson</FL>
<FL val="Email">testing@testing.com</FL>
<FL val="Job Title">Manager</FL>
<FL val="Phone">1234567890</FL>
<FL val="Mobile">292827622</FL>
<FL val="Account Name"> <![CDATA["A & A"]]> </FL>
</row>
</Contacts>

Insert Multiple Records

URL Format:

https://recruit.zoho.com/recruit/private/xml/Candidates/addRecords?version=2&authtoken=AuthToken&scope=recruitapi

XMLDATA sample:

<Candidates>
    <row no="1"><FL val="Last Name">testing</FL><FL val="Email">test1@test.com</FL></row>
    <row no="2"><FL val="Last Name">testing</FL><FL val="Email">test2@test.com</FL></row>
    <row no="3"><FL val="Last Name">testing</FL><FL val="Email">test3@test.com</FL></row>
    <row no="4"><FL val="Last Name">testing</FL><FL val="Email">test4@test.com</FL></row>
    <row no="5"><FL val="Last Name">testing</FL><FL val="Email">test5@test.com</FL></row>
    <row no="6"><FL val="Last Name">testing</FL><FL val="Email">test6@test.com</FL></row>
    <row no="7"><FL val="Last Name">testing</FL><FL val="Email">test7@test.com</FL></row>
    <row no="8"><FL val="Last Name">testing</FL><FL val="Email">test8@test.com</FL></row>
    <row no="9"><FL val="Last Name">testing</FL><FL val="Email">test9@test.com</FL></row>
    <row no="10"><FL val="Last Name">testing</FL><FL val="Email">test10@test.com</FL></row>
:
:
:

    <row no="100"><FL val="Last Name">testing</FL><FL val="Email">test100@test.com</FL></row>
</Candidates >

Notes:

When inserting multiple records with the addRecords method:
We support duplicate check for multiple records in version 2
Workflow Rules will not be triggered for records that meet the criteria
Only the first 100 records will be considered when inserting multiple records.

Duplicate Check for Multiple Records

Purpose:

You can use addRecords to trigger duplicate check functionality for multiple records. Please note that version=4 is a mandatory parameter. We've introduced three new codes that will represent the API result status for each record. The codes are as given below:

2000 = Record Added Successfully
2001 = Record Updated Successfully
2002 = Record Already Exists

URL Format:

https://recruit.zoho.com/recruit/private/xml/Candidates/addRecords?authtoken=AuthToken&scope=recruitapi&duplicateCheck=( 1 OR 2 )&version=4&xmlData=

Sample XML Data:

<Candidates>
<row no="1">
<FL val="Current Employer">Company1</FL>
<FL val="Last Name">Last Name1</FL>
<FL val="Email">automation@recruit.com1</FL>
</row>
<row no="2">
<FL val="Current Employer">Company2</FL>
<FL val="Last Name">Last Name2</FL>
<FL val="Email">automation@recruit.com2</FL>
</row>
</Candidates>

Sample Response

If duplicateCheck=1 , version=4, some records exist with the email address and some records don't exist, the functionality and response will be as given below:

If duplicateCheck=1 , version=4 , no records exist with the email address, the functionality and response will be as given below:

If duplicateCheck=1 , version=4 , records exist with the email address, the functionality and response will be as given below:

If duplicateCheck=2 , version=4 , no records exist with the email address, the functionality and response will be as given below:

If duplicateCheck=2 , version=4 , records exist with the email address, the functionality and response will be as given below:

If duplicateCheck=2 ,version=4 , some records exist with the email address and some records don't, the functionality and response will be as given below:

If version=4, some records contain error and some don't, the functionality and response will be as given below:

<response uri="/recruit/private/xml/Candidates/addRecords">
<result>
<row no="1">
<success>
<code>2001</code>
<details>
<FL val="Id">2000000120006</FL>
<FL val="Created Time">2013-02-11 17:55:04</FL>
<FL val="Modified Time">2013-02-11 17:55:04</FL>
<FL val="Created By">
<![CDATA[ aghil123 ]]>
</FL>
<FL val="Modified By">
<![CDATA[ aghil123 ]]>
</FL>
</details>
</success>
</row>
<row no="2">
<error>
<code>4832</code>
<details>You have given a wrong value for the field : Annual Revenue</details>
</error>
</row>
</result>
</response>

Note:

Email Address is the duplicate check field for Candidates module. For other modules, the duplicate check field varies.
Developers can now easily identify the record id, since the record detail in the response, is given the same way the user requests in the xml data.
You have to pass version=2 in the parameter URL for duplicate check in multiple records.

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API Methods
Method Name Purpose getRecords To retrieve all users data specified in the API request getRecordById To retrieve individual records by record ID addRecords To insert records into the required Zoho Recruit module updateRecords To update or modify the ...
Record Origin
The Origin value of a record indicates how it entered your system. Origin is the precursor to a record's source, and is used to group various source values into broader categories. For example, under the origin value of “Sourced”, you’ll see the ...

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Header Name	Value
Authorization	Zoho-oauthtoken {access_token}

Possible Scope Names (Case Sensitive)	Operation Types
candidate, jobopening, client, department, interview, contact & custom (for all Custom Modules)	ALL - Full access to the record READ - Get records from the module

Zoho Recruit | addRecords Method

addRecords

Purpose

Request URL

For OAuth Authentication

Header Name Value Authorization Zoho-oauthtoken {access_token}

Scopes

For Authtoken Authentication

Parameter Data Type Description authtoken* String Encrypted alphanumeric string to authenticate your Zoho credentials. scope* String Specify the value as recruitapi

Request Parameters

Duplicate Check Fields

Additional Notes

Examples

Insert notes and relate to the primary module

Assign an owner to the record

Usage of 'CDATA'

Insert Multiple Records

Duplicate Check for Multiple Records

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Record Origin

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Header Name
Value

Authorization
Zoho-oauthtoken {access_token}

Parameter
Data Type
Description

authtoken*
String
Encrypted alphanumeric string to authenticate your Zoho credentials.

scope*
String
Specify the value as recruitapi