Reimburse an expense paid by someone else and show it on their account

Reimburse an expense paid by someone else and show it on their account

Hi,

I manage the accounts for an apartment complex (condo). The owners pay annual common fees for the running of the complex.

Sometimes, an owner will pay for something and then either want to be refunded or have the amount credited against their common fees account.

How do I record that a particular owner paid the expense, and then show the refund or credit against the fees they owe for the year?

In addition, I refund the owner an amount for his fuel expense. There is no receipt for this, so how do I record this as a refund to him?

Thanks in advance.

Martin

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