Exhibitor Space
Overview
Exhibitor Space is your dedicated virtual space on the event website, where you can manage your brand and engage with visitors. Within this space, you can:
- Present Your Brand: Customize your booth profile with your company name, logo, banner image, and additional descriptive information that visitors see on the event website.
- Manage Content: Upload videos and collateral files to enrich your presentation and provide attendees with deeper insights into your offerings.
- Organize Your Team: Invite and manage booth members, assign administrative roles, and streamline collaboration among your exhibiting team.
- Capture Engagement: Track leads generated during meetings or through visitor interactions, ensuring you have a record of prospective contacts for post-event follow-up.
- Monitor Activity: View key metrics like meeting counts and lead data to assess your booth’s performance.
Accessing Your Exhibitor Space
- Sign in to the event website using your registered email address.
- Enter the OTP sent to your registered email and click VALIDATE OTP.
- Click your user avatar in the top-right corner.
- Select Exhibitor Space from the menu.
- View your Booth Profile (company/brand name).
- See the number of Booth Members allowed based on your exhibitor passes.
- Check your Meeting Count and Leads collected.
Booth Members
Inviting Booth Members
- Sign in to the event website using your registered email address.
- Click your user avatar in the top-right corner.
- Select Exhibitor Space from the menu.
- Go to the Booth Members tab.
- Click Add Member.
- Enter the email address of the exhibitor you want to add.
- Choose the booth member Role.
- Click Add.
Reassign Booth Member Role
- To reassign the booth member's role, go to the Booth Members tab, click the menu icon next to a member, and select Assign as Admin/Assign as Member.
- In the Booth Members tab, click the menu icon next to a member and select Assign as Admin/Assign as Member.
Only the Booth Owner can invite members. The number of invites depends on the number of exhibitor passes set by the event organizer.
Sample of the Email Sent to Invite a Booth Member:
Removing a Member
- In the Booth Members tab, click the menu icon next to a member and select Remove.
Leaving Your Booth
- If you wish to exit the booth, click the Leave link next to your name.
- Select a new owner if prompted, then click ASSIGN AND LEAVE.
Leaving means you will lose access to booth management features.
Exhibitor Profile
- Sign in to the event website using your registered email address.
- Click your user avatar in the top-right corner.
- Select Exhibitor Space from the menu.
- Go to the Exhibitor Profile tab.
- Update your company details that appear on the event website.
- Modify your company logo by clicking the Change link.
- Under Banner Image, click Upload to add a new banner.
- Click SAVE & PUBLISH to update your live page.
Image Requirements:
- Logo: JPG, JPEG, PNG, GIF; less than 5MB; 200x140 pixels at 72dpi.
- Banner: JPG, JPEG, PNG, GIF; less than 5MB; 1200x400 pixels at 72dpi.
Booth Materials
- Sign in to the event website using your registered email address.
- Click your user avatar in the top-right corner.
- Select Exhibitor Space from the menu.
Adding a Video
- Go to the Booth Materials tab.
- Click Add Video URL under the Videos section.
- Enter a Video Title and paste your Video URL (YouTube or Vimeo).
- Click Add.
Uploading Files (Collaterals)
- Go to the Booth Materials tab.
- Click Upload Collateral. The Add Collateral panel will display.
- Enter a title for the file.
- Upload your file (supported formats: JPG, JPEG, PNG, PDF; file size <5MB; recommended dimensions: 200x140 pixels).
- Click Add.
Your ability to upload videos and files depends on the permissions set by the event organizer.
Promotional Banner
- Sign in to the event website using your registered email address.
- Click your user avatar in the top-right corner.
- Select Exhibitor Space from the menu.
- Go to the Promotional Banner tab.
- For Text with CTA, enter the required details.
- For Image with CTA, click Upload link and upload your image.
- Click SAVE & PUBLISH to update your live page.
Your promotional banner will be displayed on the Exhibitor Profile Page as shown below.
Leads
Leads are generated during meetings or when visitors share their contact details.
- Sign in to the event website using your registered email address.
- Click your user avatar in the top-right corner.
- Select Exhibitor Space from the menu.
- Go to the Leads tab.
- Click ADD LEAD.
- Enter the lead's details and select the Booth Member capturing the lead.
- Choose the Lead Role and lead quality: Hot, Warm, or Cold.
- Add any comments about the lead.
- Click Save when done.
Leads can also be added by scanning a QR code from a badge or ticket using the Backstage Attendee app.
Exporting Lead List
- Sign in to the event website using your registered email address.
- Click your user avatar in the top-right corner.
- Select Exhibitor Space from the menu.
- Go to the Leads tab.
- Click DOWNLOAD LEADS. The Download Leads pop-up will display.
- Choose to download All leads or leads added by Specific Members.
- Filter the export by Lead Quality (e.g., All, Hot, Warm, or Cold).
- Select the file format: XLSX or CSV.
- Optionally, check the Password protect the file box to secure the download. Remember the password, as it won’t be stored.
- Click Download to save the file locally.
Leads functionality is available based on your exhibitor category permissions.
Inquiries
- Sign in to the event website using your registered email address.
- Click your user avatar in the top-right corner.
- Select Exhibitor Space from the menu.
- Go to the Inquiries tab.
- Click the View button next to an inquiry to learn more about it.
Exporting Inquiries
- Sign in to the event website using your registered email address.
- Click your user avatar in the top-right corner.
- Select Exhibitor Space from the menu.
- Go to the Inquiries tab.
- Click EXPORT. The Export Inquiries panel will display.
- Select the file format: XLSX or CSV.
- Optionally, check the Password protect the file box to secure the download. Remember the password, as it won’t be stored.
- Click Export to save the file locally.
Meetings
- Sign in to the event website using your registered email address.
- Click your user avatar in the top-right corner.
- Select Exhibitor Space from the menu.
- Go to the Meetings tab.
- Click ADD AVAILABILITY.
- Enable the toggle for the dates you’re available for meetings.
- Click Add Time Range and specify the times you’ll be available. You can set custom times for each event day.
- Click Save when you're done.
Booth Background
- Sign in to the event website using your registered email address.
- Click your user avatar in the top-right corner.
- Select Exhibitor Space from the menu.
- Go to the Booth Background tab.
- Choose from default background options or upload your own.
- Click SAVE when you're done.
You can also change the background later within the Virtual Space.
If you have any questions or require further assistance, please contact your event organizer.
Access your files securely from anywhere
Zoho CRM Training Programs
Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.
Zoho DataPrep Personalized Demo
If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.
- Zoho Workerly Home
- Forums
- Connect With Us:
- Zoho Recruit Home
- Forums
- Connect With Us:
Centralize Knowledge. Transform Learning.
All-in-one knowledge management and training platform for your employees and customers.
New to Zoho Writer?
Create. Review. Publish.
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho Marketing Plus?
Everything you need to run your marketing
New to Zoho Marketing Plus?
Everything you need to run your marketing
You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.
New to Zoho Survey?
Zoho Sheet Resources
Zoho Forms Resources
New to Zoho Sign?
Zoho Sign Resources
Sign, Paperless!
New to Zoho TeamInbox?
Zoho TeamInbox Resources
New to Zoho ZeptoMail?
Design. Discuss. Deliver.
New to Zoho Workerly?
New to Zoho Recruit?
New to Zoho CRM?
New to Zoho Projects?
New to Zoho Sprints?
New to Zoho Assist?
New to Bigin?
Related Articles
Exhibitor Settings
Overview Exhibitor Settings allow event organizers to control how exhibitors interact with the event website, manage automated communication, configure meeting scheduling, and define the information exhibitors receive when leads are captured. By ...Exhibitor Summary
The Exhibitor Summary provides insights into how exhibitor booths performed at an event. View booth status, engagement levels with attendees, and sales data for each booth. Accessing the Exhibitor Summary Go to Exhibitors > Exhibitor Summary from the ...Exhibitor Requests
Overview Enable and manage exhibitor requests from prospective exhibitors who wish to participate in your event. You can approve, deny, or place requests under review for further evaluation. Enabling Exhibitor Requests Go to Exhibitors > Exhibitor ...Exhibitor Category
Overview Exhibitor categories help you organize and classify exhibitors based on different criteria, such as pricing, booth size, and available benefits. These categories enable prospective exhibitors to assess the benefits and select the most ...Exhibitor Request Form
This guide explains how to add, edit, and manage fields in the Exhibitor Request Form to tailor it for event needs. Adding New Fields Go to Exhibitors > Exhibitor Request Form from the Dock. A preview of the form for exhibitor requests will be ...
New to Zoho LandingPage?
Zoho LandingPage Resources