Who can manage storage in the network?

How to access manage storage?

1. Click the gear icon from the right menu.
   
   
   
   

2. Select Settings.
   
   
   
   

3. Under Data Administration, click Data Storage.
   
    
   
   

4. Click   Manage Storage.
   
   
   
   The list of entities that took up space in your network will be shown.
   
   
   

Storage breakdown

• Attachments
• Images and videos
• Other shared resources
  

If you want to free up space,

• Review large files and remove outdated or unnecessary data

• Delete unused attachments from posts or groups

• Encourage members to clean up old or duplicate files

Deleting content permanently removes it from the network.

1. Use the time filter to list data by date: last 7 days, 30 days, 60 days, a custom range, or all time.
   
2. Use the sort option to arrange data by when it was added: recent, old, largest, or smallest.
   
3. Use the module filter to find data across modules. For example, a category in Forums or media files from a specific group wall.
   

In some cases, you may need to download a file to your local storage and remove it from the network storage.

To download a file,

1. Click the three dots icon in the right.
2. From the dropdown, click Download.
   
   
   
   The file will be downloaded immediately.

To review the download/deletion history,

1. Go to Data Storage page.
   
2. Click View Download History.
   
   
   
   In the pop-up, you'll see the list of downloads and deletion carried out by multiple admins.

In the View Download History page, only bulk download of network data will be shown.

All file deletion and download actions performed by admins are recorded in the Audit Logs. Click View Files next to an entry to see which file was deleted or downloaded.

To delete unnecessary files/media,

1. Click the three dots icon in the right.
   
2. From the dropdown, click Delete.
   
   
   
   

3. Select Delete Permanently to confirm action.
   
   

Like shown in the pop-up, delete action will be recorded in the audit log for future references.

To upgrade,

1. In Data Storage page, click Upgrade Storage.
   
   
   
   In the Zoho Store page, purchase additional space if required.