A chain of dental clinics is planning to host a free dental check-up event exclusively for new patients. To make this initiative smooth and hassle-free for both staff and visitors, they want to ensure that bookings are perfectly organized and that no branch gets overbooked. Each branch (Downtown, Uptown, and Suburb) has a fixed number of slots available, and once all slots for a branch are filled, patients should no longer be able to select it in the booking form. This prevents confusion, crowding, and last-minute inconveniences.

 

Next, open the properties/settings of your choice field. Turn on the Choice Availability feature. This is where you set a quota for each branch based on its capacity. For example:

✔ First-come, first-served: The limited slots motivate patients to register early.

✔ No overbooking: The system automatically hides branches with no available appointments.

✔ Fully automated:  No manual effort is needed from staff to track slots or send confirmations.

✔ Smooth coordination: Each branch knows exactly how many patients to expect and can prepare accordingly.

✔ Better patient experience: New patients feel cared for from the moment they book, with clear information about the event and no surprises when they arrive.

Applying choice availability in the registration forms helps make sure the event runs like clockwork without manual tracking or last-minute chaos. Slots are distributed appropriately across locations, which reduces stress on the staff and leaves new patients impressed by the clinic’s professionalism and efficiency.