Zoho Recruit | Synchroninzing Google App Contacts

Synchronizing Google App Contacts

Keeping your contacts up to date in both Zoho Recruit and Google Contacts is now easy with the Contacts Synchronization feature. It helps you configure one-way or two-way sync schedules that will automatically sync contact details. You can also specify the list the contacts are transferred to and map fields as required.

Please note that if you delete the sync configurations and synchronize the contacts again, duplicate records will not be created as Recruit will check for duplicates based on the email address that is mapped.

Availability  
Profile Permission Required: All Zoho Recruit users can synchronize Calendar entries.

Note: You will also need to have the profile permissions for Sync with Google Contacts and the Contacts tab, i.e. the View, Create, Edit, and Delete permissions.

To configure synchronization settings:

  1. In Google Apps, click the Apps icon.
  2. Click More and then Zoho Recruit.
    You will be redirected to Zoho Recruit.
  3. In Zoho Recruit, navigate to Setup > Extensions & APIs > Google > Contacts.
  4. In the Contacts Synchronization page:
    Choose a Google Contact list and the Zoho Recruit Contacts list from the dropdowns.
    The contacts from the selected lists will be synchronized.
  5. Choose one of the Sync Options:
    • 2-Way Sync
    • 1-Way: Zoho Recruit Contacts to Google Contacts
    • 1-Way: Google Contacts to Zoho Recruit Contacts
  6. Select one of the following options to handle conflicts in contacts:
    • Zoho Recruit contact will overwrite the Google contact
    • Google contacts will overwrite the Zoho Recruit contact
  7. Choose the synchronization frequency from the dropdown list.
  8. Map the fields in Google and Zoho Recruit.
  9. Click the Map More Fields link to add and map more fields.
  10. Click Save.

Note

  • Synchronizing contacts between Zoho Recruit and Google will take a while to complete. How long depends on the number of contacts. Wait for a few minutes and then check whether the contacts have been synchronized.
  • Please note that if you delete the sync configuration and then synchronize the contacts again, duplicate records will not be created as the system will check for duplicates based on the email address that is mapped.
  • Check the Last Sync Time in the Contacts Synchronization page to see when the sync was performed.
  • Note that only the contacts in the selected Google Group and Zoho Recruit ListView will be synchronized. The contacts from Recruit will be added into a specified Google Group.
  • The contacts will be synchronized according to roles and access privileges.
  • During the first synchronization, you can sync up to a maximum of 10,000 contacts. During subsequent syncs, a maximum of 500 contacts will be synchronized.
  • The criteria to search for duplicate records are based on the Email field value (the primary email field in contacts) in Zoho Recruit and the Email (Work) field value in Google Contacts.

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