Working with Lists

Overview

Writer provides various pre-formatted bullet and numbering styles for you to create simple ordered or unordered lists. You can also customize your lists to suit your needs.

Steps

Create a bullet list

Bullets are usually used for non-sequential lists.

To create a bulleted list

Position the cursor where you want to start the list.
Go to Format tab --> List --> Bulleted List
From the list of styles displayed, select of style you wish to use.
Every time you finish a line, press Enter to generate the next bullet point automatically.

You can also apply bullets to a list you've already typed. For this, select the text and click the bullet icon.

Create image list

Customize your list data by creating image list. Upload from your image library or from Google Photos, or Flickr, etc., to create an image list.

To create a image list

Position the cursor where you want to start the list.
Go to the Format tab --> List --> Bulleted List
Click the Use image that is located below the built-in styles.
In the Image Library dialog that pops up, choose the required image from the existing library, or upload from your desktop or from web URL. Also, you can authenticate your Google and Flickr accounts and choose the images from the respective applications.

Create numbered lists

You can customize listing by numbering your lists and by adding prefix and suffix to your numbered lists.

Numbered lists will represent anything that follows a specific order. Numbered lists can use numbers (1,2,3...), the English alphabet (A,B,C.../a,b,c...) or Roman letters (I,II,III.../i,ii,iii...).

To create a numbered list

Position the cursor at the point where you want to start the numbered list.
Go to the Format tab --> List --> Numbered List
From the list of numbering styles displayed, select the type of numbering you wish to use. The first number/letter will appear on the page.
Every time you finish a line, press Enter to generate the next number.

Create a heading list

Heading lists can be used when you have multiple sections in your document. This feature is especially useful when you create research or business/legal documents which may have main sections and sub-sections that are organized in a hierarchical structure.

To use the Heading List feature, the headings in your document must be formatted using the heading styles in the Format tab.

To create a heading list

Select the first heading in your document.
Go to the Format tab --> List --> Numbered List
You can find the heading styles listed below the numbered lists.
Click the type of heading list you want to use. It will be applied to all the headings in your document.

Create a checklist

Checklists are more useful and interactive when you want to stay on track with your tasks and get things done. See how you can create and use checklists in Writer.

To create a checklist

Position the cursor where you want to start the list.
Go to the Format tab --> List --> Checklist
Select the checklist style (round or square).
Once added, you can check or uncheck your list items, whenever required. Also, use the checklist options to move list up or down, check all, uncheck all and much more. Right click on your list and use these options as required.

Checklist with strikethrough

Create and manage tasks with customizable strike-through text in Zoho Writer. This feature allows you to easily keep track of completed tasks and enhance your task management experience. Here's a step-by-step guide on how to do it:

How to do this?

Start by creating a checklist for your tasks.
Go to Format tab --> List --> Checklist.
From the drop-down menu, select either a square or round checklist style, depending on your preference.
After choosing your checklist style, look for the option labelled "Strike-through list" and select it. As you check off tasks, the associated text will automatically appear with a strikethrough effect, providing a visual indication of the completed tasks.

Here's an example:

Here's an example that showcases the functionality of subtasks or sub-lists within the to-do list: When you check off the parent item, the corresponding subtasks will automatically be marked as complete and displayed with a strikethrough effect.

Edit or format list numbering

You can resize, change the font color, adjust the size, and make other necessary formatting changes to your list numbering. Follow these steps:

Select the list: Double-click on the numbers or bullet points in your list to highlight them.
Make formatting changes: Once the list is selected, you can format it like any normal text. You can change the font size, color, style, and more.

Edit a list

You can change the list type, increase/decrease indents, edit prefixes and suffixes of a list.

Edit prefix and suffix of numbered lists

To edit the prefix/suffix of numbered lists,

Click on the numbered list. The entire list will be selected. Even if your list is a page long, or more.
Once selected, right click on it and scroll to the last option "Edit Prefix and Suffix."
A popup box will appear where you can enter the desired Prefix and Suffix you want to apply to your list.
Once done, click "Apply."

Restart a numbered list

To restart a numbered list,

Click from where you want to restart the numbering.
Right click and select Restart Numbering from the list options.
In the popup window, enter a new start number for your list.

Increase/decrease Indent

To edit indent,

Choose the list you want to indent.
Right click and select Increase indent (Command+M) or decrease indent (Command+Shift+M) option.

Set default list

To set a list as default,

Choose the list you want to set as default.
Right-click and select the Set as Default option.

Combine lists

If you have two or more lists, you can combine them into a single one. Allow you to combine numbered lists into a single consecutively numbered list. You do not even have to do any additional formatting because the second list is automatically formatted to match the first one.

Combine two or more lists to one. You can combine numbered lists without adding any formatting. The second list will be automatically formatted to match the first one and you can have consecutive numbering overall.

To combine a list

Choose the required list.
Right-click and select the Continue with Previous List option.

Split lists

Starting the ordered list with a different number is needed to have the list split under different headings or pages. You can now right click to "Start As New List" on the list item which should split and make it start from 1.

You can start an ordered list with new numbering in case if you want to split to different headings or pages.

To split a list

Choose the required list.
Right-click and select the Restart as New List option.

Sorting options

You can use the sorting option to organize your list of data in the document.

To sort your list,

Right click on the required list of information that you require to sort.
Choose Sorting options and sort your list alphabetically or numerically, as required.

Lists and numbering in Writer