How to edit and format text in Zoho Writer
Overview
Zoho Writer provides a complete set of text editing and formatting tools to help you create clean, readable, and professional documents. You can quickly format text using the toolbar, keyboard shortcuts, or the Format menu.
This article covers how to:
Toolbar Formatting Options
Steps
Add, Edit, or Delete Text
- Open a new or existing document.
- Click anywhere inside the document and start typing.
- To replace text, select the existing content and type the new content.
- To remove content, select the text and press Delete.
Format Text Using the Toolbar
- Select the text you want to format.
- Use the toolbar at the top of the editor.
- You can apply:
- Bold
- Italic
- Underline
- Strikethrough
- Text color
- Highlight color
- Font size
- Font family
You can also access these options from: Format > Text Formatting
Change Text Case
Using the Toolbar
- Select the text.
- Click the Change Case icon in the toolbar.
- Choose one of the following:
- UPPER CASE
- lower case
- Title Case
- Sentence case
Using the Menu
- Select the text.
- Go to: Format > Text Formatting > Change Case
- Select the required case style.
Apply Superscript or Subscript
- Select the text.
- Click:
- x² for superscript
- x₂ for subscript
You can also access them from: Format > Text Formatting
Example uses:
- Chemical formulas: H₂O
- Mathematical values: x²
Copy Formatting Using Format Painter
- Select formatted text.
- Click the Format Painter icon.
- Select the text where you want to apply the same formatting.
Change Character Spacing
- Select the required text.
- Click: Format > Text Formatting > Character Spacing
- Choose the spacing style.
Show Formatting Marks
- Formatting marks help identify spaces, paragraph breaks, and hidden formatting.
- Click: Format > More Format Options
- Under the Paragraph section, enable formatting marks.
Use Markdown Shortcuts
- Open: Settings > More Settings
- Enable: Automatically detect markdown under Preferences
Troubleshooting
1. Error/Symptom: Cannot Find the Change Case Option
Recommended solution: Make sure text is selected before opening the formatting toolbar or menu.
You can access it from:
- Toolbar → Change Case icon
- Format → Text Formatting → Change Case
2. Error/Symptom: Formatting Is Not Applied
Recommended solution:
Ensure the document is not opened in:
Ensure the document is not opened in:
- View-only mode
- Protected sections
- Restricted collaboration mode
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