Creating event and inviting participants

Creating event and inviting participants

Overview

Events help you bring your community together for important moments. Whether it's a casual meetup, an informative session, or a formal announcement, events will be your go-to.
 

To create your first event,

  1. Go to the Events from the left menu.
  2. Click Create Event at the
  3. Enter the event title and description.
  4. Choose the date, time, and type, add a link or location (optional).
  5. Upload a banner image to make your event visually appealing.
  6. Add participants whom you'd like to invite to the session.
  7. Enable RSVP if you'd like to track attendance.
  8. Click Create to publish your event.
 
But, you might sometimes want to create recurring events like a monthly brainstorming session or weekly review discussions. In such cases, enabling recurring events at the time of creating the event, you can save much time and effort.
 
To create recurring events,
  1. Go to Event.
  2. Fill in the basic event details and click Repeat Event.
  3. Choose the frequency (Daily, Weekly, Monthly).
  4. Set start and end dates or specify the number of occurrences.
  5. Save the event.

 

Now you know how to create both one-time and recurring events. Let's see how you can add members to the event you created.
 
Inviting the right members to your event ensures it reaches the intended audience and drives meaningful participation.
To invite members,
  1. Open the event page.
  2. Click Invite Members.
  3. Select specific spaces, groups, or individuals.
  4. Add a custom note if you'd like.
  5. Click Send Invites.
IdeaThis will be useful when you're organizing a team-specific session or limited-capacity workshop.

 

Setting RSVP to your events

RSVP means "répondez s'il vous plaît" in french, meaning "Please respond". Enabling this option will let users choose whether they'll be available for the event. Also, you have the option to set when the participants should get the event reminder.

Idea
This will be useful to track event attendance, and is great for post-event reports or follow-ups.
 
In Zoho CommunitySpaces, you have the option to add tasks to your events calendar. This helps to keep everyone aligned and ensures nothing is missed before or during the session.
To add tasks to your event calendar,
  1. While creating an event, click Add Tasks.
  2. Assign due dates.
  3. Tasks appear directly in the events page.

 

Selecting participants of the event

You can set visibility while creating or editing an event.
These are the available options,
  1. All community users
  2. Selected Spaces
  3. Only you
  4. Selected Users and Spaces

 

We hope this is helpful! For more information or queries, contact us at support@zohocommunityspaces.com. We're happy to help!

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