General workspace settings | Zoho Sprints Help

Feature preference settings

View and select all the required project settings for your workspace from this Feature Preference section.

Project Type 

In Zoho Sprints, you can create Scrum and Kanban projects when you enable both options within the Feature Preference section.
 
Scrum: It is an agile project management method used to build projects in periodic iterations. Know more.
 
Kanban: It is a visual project management method designed for larger projects. It helps teams manage workflow by using kanban boards to track work items across various stages. Know more.  


Scrum project settings 

Customize your Scrum project settings from this section.

Strict scrum settings   

Zoho Sprints has made it easy for teams that follow a strict Scrum methodology. Once you choose to follow a strict scrum process, you can easily implement agile scrum principles in your project management process. Learn more about Scrum


 
The difference between a strict scrum project and a standard scrum project:
 
Sprint Rules
Strict Scrum
Standard Scrum
Sprint Duration
 
8 weeks
30 weeks
Add work items to active sprints
No
Yes
Move existing work items to an active sprint
No
Yes
Add subitems to an active sprint
No
Yes
Members
Can modify only the status and add new assignees to the work items assigned to them
 
 
Can modify only the fields in the work items assigned to them
Can modify only the status and add new assignees to the work items assigned to them
Managers
Cannot edit the start and end dates of the work items assigned to them as well as unassigned items
Can edit the start and end dates of the work items assigned to them as well as unassigned items
 
To enable strict Scrum: 
  1. Click the gear icon at the top-right corner. The Settings window will appear.
  2. Select Feature Preference under Workspace Settings.
  3. Click the toggle switch to enable triggering emails to enable strict Scrum.
  4. Click the Update button to save the settings.
 Note: Only the workspace owner can modify this setting. 

Start multiple Sprints

Enabling this option allows you to start multiple sprints at once in a project. To enable it: 
  1. Click the gear icon at the top-right corner. The Settings window will appear.
  2. Select Feature Preference under Workspace Settings.
  3. Click the toggle switch to start multiple sprints. This allows you to start more than one sprint simultaneously.
  4. Click the Update button to save the settings.

Project module preferences

Enabling these modules within the module preference settings allows you to access them within the projects. 
  1. Click the gear icon at the top-right corner. The Settings window will appear.
  2. Select Feature Preference under Workspace Settings.
  3. Click the toggle switch to choose the modules based on your requirement.
  4. Click the Update button to save the settings. 

Other preferences 

API Access 

Allow workspace users to access data using the API by enabling this API access option. 
  1. Click the gear icon at the top-right corner. The Settings window will appear.
  2. Select Feature Preference under Workspace Settings.
  3. Click the toggle switch to allow workspace users to access data using APIs.
  4. Click the Update button to save the settings. 

Configuring  work item sharing preferences

Only the workspace owner can enable this preference in the workspace. There are two sharing options available:
  1. Share Item with Users
  2. Share Item with Projects 


Share Items with Users 
 
Enabling this option allows users to share work items. During the sharing process, you'll be prompted to choose the access permissions "Read" or "Write" based on what you want the user to be able to do.
 
Note: You can share the work item with up to 25 users.

Enable Share Items with Users
  1. Click Settings (gear icon) at the top-right corner.
  2. Select Feature Preference under Workspace Settings.
  3. Scroll down to Other Preferences and turn on the toggle beside Share Items with Users.
  4. Click Update.
The workspace admin can disable this option anytime by turning off the Share Items with Users toggle.
 
Share Item with Projects 
 
Enabling this option allows you to share work items with other projects. As a workspace owner, you can choose whether users can share work items with any project or only with the projects they are members of.
 
Enable Share Item with Projects
  1. Click Settings (gear icon) at the top-right corner.
  2. Select Feature Preference under Workspace Settings.
  3. Scroll down to Other Preferences and turn on the toggle beside Share Items with Projects.
  4. Select the sharing preference; Associated Projects or All Projects.
  5. When Associated Projects is selected, users will only be able to share work items across projects that they're part of.
  6. When All Projects is selected, users can share work items with any project in the workspace, irrespective of whether they can access the project or not.
  7. Click Update
The workspace admin can disable this option anytime by turning off the Share Items with Projects toggle. 

Mask mail address

You can mask email addresses to improve your users' privacy.

To mask the email addresses:
  1. Click the gear icon at the top-right corner. The Settings window will appear.
  2. Select Feature Preference under Workspace Settings.
  3. Scroll down to the Mask mail address section and click the toggle switch for the following:
    1. Workspace Users: Mask email IDs of your workspace users from display.
    2. External Users: Mask email IDs of client and vendor users from display. 

  4. Click the Update button to save the settings.

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