Create and manage download links
Download links allow you to share files or folders for download-only access without adding users as collaborators or giving view or edit permissions. You can customize each download link with settings such as download limits and expiration, create multiple links for the same file or folder, and manage them based on your sharing needs.
Download links are ideal for sharing brochures, catalogs, manuals, handbooks, give-away files. You can share them through email or chat, or place them on websites and portals to make files easily available for customers, partners, or external users.
Create a customized download link
- Right-click the required file or folder and select Share > New download link.
- Enter a download link name. This helps you identify and manage the link later, especially when multiple links exist for the same file or folder.
- To limit the number of downloads, toggle Set download limit ON and enter the limit. Once the limit is reached, the link automatically becomes inactive.
- To make the link invalid after a specific period, toggle Set expiration ON, and set an expiration date. After that date, the link stops working automatically.
- Click Create. The download link will be created with the configured settings.
- Click Copy to use the link in emails, chat messages, websites, or portals.
Users can download the file/folder by clicking this link.
When users open a download link, the files are displayed on a separate screen. Users must click Download each time to download the items.
You can also share the download link directly via email by clicking Email share link.
You can create multiple download links for the same file or folder, each with different settings, and use them based on your sharing requirements.
Manage download links
- Select the file or folder and click Share from the top action bar. All download links and other share links will be listed.
- Click Actions next to the Copy link icon for the required download link.
You will see the following options:
➤ View stats: View the number of downloads by external users, along with the date and time of the last download for this download link
➤ Change settings: Modify this download link settings, such as the expiration date, after the link has been created.
➤ Delete download link: Delete the download link if it is no longer required.
By default, when users open a download link, the files are displayed on a separate screen. Users must click Download each time to download the items.
To enable direct file download, where files are downloaded directly to the user’s device when the link is accessed, append ?directDownload=true to the download link.
Normal download link:
https://workdrive.zohoexternal.com/external/b0fb59ea58a2e211e8eee4ebb9433aa4ac8e55cbef26022710256fa21025e8d/download
https://workdrive.zohoexternal.com/external/b0fb59ea58a2e211e8eee4ebb9433aa4ac8e55cbef26022710256fa21025e8d/download
Direct file download link:
https://workdrive.zohoexternal.com/external/b0fb59ea58a2e211e8eee4ebb9433aa4ac8e55cbef26022710256fa21025e8d/download?directDownload=true
https://workdrive.zohoexternal.com/external/b0fb59ea58a2e211e8eee4ebb9433aa4ac8e55cbef26022710256fa21025e8d/download?directDownload=true
Direct file download is not supported for folders or virus-affected files.For Team Folders
- Super Admins or Admins control external sharing at the team level.
- If enabled, Team Folder Admins can turn external sharing on or off for their folders.
- When external sharing is enabled, only Team Folder Admins and Organizers can create download links.
- When disabled, Admins and Organizers cannot create or manage download links, and all existing download links become invalid.
For My Folders
- Team Admin can enable or disable download links in team members' My Folders.
- If external sharing is enabled at the team level, all team members can create download links.
- If disabled, team members cannot create or manage download links
Access your files securely from anywhere
Zoho CRM Training Programs
Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.
Zoho DataPrep Personalized Demo
If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.
- Zoho Workerly Home
- Forums
- Connect With Us:
- Zoho Recruit Home
- Forums
- Connect With Us:
New to Zoho Writer?
Create. Review. Publish.
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho Marketing Plus?
Everything you need to run your marketing
New to Zoho Marketing Plus?
Everything you need to run your marketing
You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.
New to Zoho Survey?
Zoho Sheet Resources
Zoho Forms Resources
New to Zoho Sign?
Zoho Sign Resources
Sign, Paperless!
New to Zoho TeamInbox?
Zoho TeamInbox Resources
New to Zoho ZeptoMail?
Design. Discuss. Deliver.
New to Zoho Workerly?
New to Zoho Recruit?
New to Zoho CRM?
New to Zoho Projects?
New to Zoho Sprints?
New to Zoho Assist?
New to Bigin?
Related Articles
Share files and folders using share links
Share links are used to share files and folders externally with added control and visibility. Similar to permalinks, but share links offer advanced options such as password protection, requesting user details such as name, email address, or phone ...Share files and folders to external users through email
You can share files and folders with external users, outside your team, through email and assign the appropriate access to collaborate securely. With flexible permission levels, private messages, and expiration settings, your files and folders are ...Share Settings
External Sharing Share files and folders with clients or partners outside your team and allow your team members to exchange ideas by enabling external share settings. Disable them to prevent your company's data and team files from being shared ...Share files using WorkDrive TrueSync
Effective collaboration with team members, clients, or partners is essential for any business. WorkDrive allows you to share and collaborate on files and folders with both internal and external users. To enhance the user experience across different ...View file properties
Learn everything about a file in Zoho WorkDrive by viewing its properties. Learn how to view general info, versions, activity, and access stats of a file. General Info To view general information of a file: 1. Select a file in My Folders or a Team ...
New to Zoho LandingPage?
Zoho LandingPage Resources