Specific attributes found in the incoming threads report

• Request ID: Zoho Desk identifies and distinguishes tickets using a unique reference number called a ticket ID
• Subject: The ticket subject is typically a summary or description of the issue the customer is experiencing
• Request owner: Owner of the ticket
• Contact name: The customer's contact name
• Event owner: The owner of the event
• From: The from email address
• Received time: The time the request was received
• Response status: The status of the response
• Responded by: The agent who responded to the request
• Agent responded time: The time stamp when an agent sends a reply to a ticket or customer message
• Agent response time: The total time taken by the agent to respond to a ticket; measured from when the ticket or customer message is received until the agent sends a reply
• System response time: The elapsed time between the receipt of a ticket and the first agent’s response, which assures the customer their issue is being addressed
• Is violated: If a ticket is marked as “violated,” it means the required action was not completed within the stipulated SLA period
• Violated time: The data and time the violation occurred
• Owner during the violation: The owner of the ticket when the breach occurred
• Breach time: The time of the breach
• Status: The status of the ticket
• Channel: The channel through which the ticket was submitted
  

Notable use cases:

• Resource Allocation: Assists managers in reallocating agents based on current workload. For instance, if there's a surge of tickets coming through chat or WhatsApp compared to email, agents can be redistributed to manage the demand effectively.
• Performance Monitoring: Allows for the assessment of agent responsiveness and efficiency across different communication channels.
• Customer Experience Optimization: By pinpointing peak times and identifying channels with increased ticket inflow, managers can ensure prompt responses and uphold SLA commitments.
  

Advantages

• Assists leads in filtering and analyzing the volume and types of incoming tickets
• Monitors the count of open tickets at any given moment
• Confirms the timestamps for ticket creation and resolution
• Identifies the individual responsible for resolving each ticket
• Greatly optimizes resource allocation and time management
• Boosts team productivity and ensures adherence to service level agreements (SLAs)
  

Takeaway

The Incoming Threads Report is a useful analytical tool within Zoho Desk that offers a unified view of communication inflow, agent activity, and SLA performance. It empowers support teams to maintain balanced workloads, ensure timely responses, and drive proactive, efficient customer service operations.

 

Please stay tuned for more in the Desk Reports series.

 

Regards,

 

Kavya Rao

The Zoho Desk Team

Managing a help desk involves complex responsibilities, such as identifying bottlenecks, minimising errors, and evaluating team performance for seamless service delivery. To do this effectively, access to comprehensive analytics and real-time insights is crucial. Zoho Desk streamlines these tasks by also providing detailed analytics and live reports through the Radar app, allowing managers to make informed decisions anytime, anywhere. Download now!

Also read:

Time-based reports

• Resolution Time Report
• Response Time Report
• SLA Ticket Report

Agent-based reports

• Agent Availability Report
• Agent Performance Report

Ticket-based reports

• Lifecycle Reports