What is Zoho DataPrep? | Self Service Data Preparation
The productivity provider SaaS provided Zoho entered the business intelligence platform field in July 2021. Zoho announced an AI-powered data preparation, business intelligence, and self-service platform application that combined the new Zoho DataPrep application with an enhanced version of Zoho Analytics.
This was to win over business users with a combination of features that focused on ease of use, supporting the data preparation, and the ability to blend internal data with the outside data sources. Zoho DataPrep application is self-service data preparation and management tool that uses machine learning to help business users integrate, transform, enrich, transform, and catalog data for creating and managing data pipelines.
Zoho has also added an integrated enterprise portal builder called Zoho Sites and presentation software called Zoho Show to the platform. This is for helping business users put their ideas into context. Basically, Zoho aspires to reduce any friction by empowering business users to drive decisions with data and without learning any new tools.
In this blog, we will learn about Zoho DataPrep in complete detail. So let’s begin.
What is Zoho DataPrep?
Zoho DataPrep is data cleaning software that enables organizations to prepare high-quality data by automatically looking for errors, discovering data patterns, cleaning, transforming, and enriching data. This is without any need for coding. It also helps in setting up data pipelines for syncing prepared data to Zoho Analytics or to any data warehouses.
Using Zoho DataPrep you can connect, cleanse, transform, enrich, schedule, and export data with ease. In addition, you can also catalog and manage how the prepared data is consumed with fine-grained controls. It is also possible to import data into Zoho DataPrep from over 50+ data sources such as files, FTP, feeds, cloud storage, databases, and data warehouses while making it simple to bring the data together.
The functions of Zoho DataPrep are:
1. Cleansing and Improving Data Quality
Zoho DataPrep helps in automatically profiling data for viewing distribution, outliers, statistics, and data quality. You can clean and improve data quality by removing duplicates, fixing invalid data, and missing values.
2. Transforming Data
Using the AI-powered data preparations and intelligent suggestions, one can apply over 250 transforms and prepare the data. You can learn to take advantage of machine learning to enrich data with sentiment analysis, keyword extraction, language detection, and much more.
3. Data Lineage
You can track every change applied to the data using ruleset. It is also possible to modify, disable, and remove any changes at any point in time. You can reuse rulesets for applying the same set of changes in other datasets while removing automated data preparation.
4. Data Catalog
The Zoho DataPrep can be used to catalog and manage datasets by categories, data quality, custom tags, data readiness, and much more. You can perform a system-wide metadata search powered by Zia for improving discoverability.
5. End to end data Pipelines
The organizations continue to gather data each day and cleaning it is never a one-time task. It includes setting up pipelines by automating imports, preparing data using rule sets, and exporting to destinations. This status can be monitored and one can also get notified in case there are any changes to improve the data quality.
Basically, you should use Zoho DataPrep because it helps in doing the below-mentioned things.
- Empowers business users with a self-service data preparation
- Offers high-quality data for any business need
- Helps in identifying the next step with augmented data preparation
- Brings unstructured data into the fold
- Helps in being expansive scale with the cloud
- It is an extensible data preparation platform with powerful APIs.
Zoho DataPrep is multipurpose software by design. It can fit in wherever it is needed. It helps in:
1. Advanced Analytics
The high data quality helps the data analyst to get deeper insights from business intelligence and analytics tools. The use of Zoho DataPrep reduces the time and effort needed to prepare the data.
Basically, data analytics enables organizations to interpret and analyze the data and make data-driven decisions. The data analysts can clean and prepare inconsistent and invalid data before coming on to analysis and insights.
The data analysts and scientists spend around 80% time preparing data and the use of Zoho DataPrep helps in speeding up the process and improving the data preparation experience.
2. Data Warehousing
You can run automated data pipelines from various sources to Amazon Redshift, Microsoft Azure SQL, and other popular cloud data warehouses.
It is also possible to build resilient and end-to-end data pipelines while connecting multiple siloed data sources to the data warehouse of an organization. This can be done with easy to maintain and low-code platform.
3. Machine Learning
The overall efficiency of the machine learning model is dependent on the quality of the data used for training it. The use of Zoho DataPrep helps the data scientists with data cleaning at a full scale without any need for coding.
Zoho DataPrep can be used to perform data collection, cleaning and pre-processing, feature engineering, and data labeling with the Zoho DataPrep.
4. Business Processes/Migration
You can migrate data between business apps using the DataPrep. It can be used for cleaning and enriching the data in business applications such as CRM, help desk, and survey tools for weeding out any duplicates and validating records.
Hence, the Zoho DataPrep can be used for enhancing the data quality, improving data flows, inefficiencies, and removing any redundancies across an organization.
Now that we have had a look at Zoho DataPrep in complete detail, let us now have a look at the features of Zoho DataPrep in complete detail. This will help in understanding what Zoho DataPrep can do for us.
1. Connecting to Multiple Sources
You can eliminate data silos in an organization, connect to it and a variety of other sources including feeds, files, cloud storage, warehouses, databases, and business applications.
- Import Files: It is possible to import files from anywhere in a wide range of formats including CSV, XLS, TSV, TXT, XML, XLSX, HTML, JSON from local storage, URLs, FTP servers, or from cloud drives such as Google Drive, Dropbox, OneDrive, and Box
- Warehouses and Databases: It is also possible to import data from a wide range of warehouses and databases.
- Tight Integration: Zoho DataPrep allows in connecting and cleansing data directly from Zoho Analytics using the built-in connectors.
2. Improving Data Quality
With Zoho DataPrep, you don’t ever have to miss out on important data with an intelligent solution.
- Data Quality: Zoho DataPrep helps in viewing valid, invalid, and missing data from each column using the data quality bar. You can filter and cleanse data using intelligent suggestions while improving the data quality and removing duplicate and invalid data.
- Smart Modelling: You can automatically find data types, create custom data types to find and fix invalid data, and get suggestions for joining the datasets.
- Data Distribution: Zoho DataPrep helps in understanding your data better with the help of multiple widgets like value distribution histogram, outliers, text patterns, value statistics, and more.
3. Transform and Enrich Data
Using the interactive data preparation studio, the data can be transformed without any code.
- Smart Selection: You can highlight the required part from the data and DataPrep helps in looking for selection patterns to offer accurate suggestions for extracting, counting, replacing, and splitting data.
- Transforming: It is possible to format and change the data using more than 250 transformations without the need for any coding. The data can be reshaped using pivot, unpivot, and summary transforms.
- Blend Data: The data can be blended from a wide range of sources using the join and append transforms.
- AI-Powered Enrichment: The data can be enriched with AI-powered transforms such as keyword extraction, language detection, sentiment analysis, and much more.
4. Automating Workflows
The automation of mundane tasks is one of the quickest ways to reduce time in preparing data. With the use of Zoho DataPrep, it is possible to schedule the data preparation workflows and receive alerts as well.
- End-to-end Data Pipelines: You can set up end-to-end data pipelines by connecting data from multiple sources, blending and cleaning data, and syncing to various destinations.
- Monitoring Data Quality: The use of Zoho DataPrep helps in continuous monitoring of data quality while sending alerts anytime the quality drops.
- Tracking and Reusing: The rulesets can be used to track any changes made to the data and reusing them across datasets.
5. Catalog Data
The built-in management capabilities help in classifying, cataloging, and governing data using the Zoho DataPrep.
- Discover Data Easily: The data can be discovered easily using a system-wide search capability powered by Zia.
- Mark as Ready: When the data is all prepared and set, it can be marked as ready for letting your team know that the data is available for sharing and exporting.
- Data About Data: More metadata can be added to the datasets and workspaces using the tags and improving searchability and filtering. All the important details about the datasets and workspaces can be found in a single overview pane.
6. Safe Data Sharing
You can collaborate seamlessly with the teams and offer fine-grained permissions for ensuring that the users access the data intended for them.
- Setting Access Permissions: You can set access permissions for sharing data, share workspaces with users and groups in an organization, and set role-based access controls to share data securely.
- Data Audit: You can get a detailed report of changes made to your data. The datasets when shared and exported can be tracked and exported. In addition, you can also verify if the security measures are applied to protect personal data before sharing or exporting the datasets.
7. Security and Compliance
The Zoho DataPrep enables you to find personal data in your dataset, ensure privacy by masking or tokenizing sensitive data, and also enables to adhere to privacy policy and data protection regulations such as GDPR.
All the data associated with the Zoho DataPrep is encrypted in transit and at rest.
Zoho DataPrep In Sum
An important part of any business analytics tool starts with preparing the data for insights. Zoho’s DataPrep is an AI powered data preparation platform that takes out a lot of manual work for correcting formatting, updating fields, and determining missing values. This enables the clients to set up once and save time without being dependent on difficult processes and inaccurate spreadsheets.
The Zoho DataPrep platform is on its way to becoming AI-driven data analytics and self-service tool through data preparation and augmented analytics. It is a BI platform that will allow its customers to clean, unify, and analyze cross-departmental data and obtain an encyclopedic view of the company.
This is a solution that combines Zoho DataPrep which automates and simplifies challenges of importing data sources along with an enhanced version of Zoho Analytics 5.0. The users launch queries for a deeper understanding of data by using the graphical tools or using Ask Zia which is Zoho’s conversational AI platform. The end goal is to make things simple for end-users so that they can construct and share analytics featuring pre-built visual dashboards for data integration and flexible deployment.
Conclusion
Zoho DataPrep is advanced self-service data preparation and pipeline service that helps organizations prepare and manage huge volumes of data. In case you wish to implement Zoho DataPrep then get in touch with a qualified and certified Zoho partner who can guide you at each step.
I hope that you learned something new
Cheers!
Abhi
(Seasoned Zoho Authorized and Certified Partner)
Feel free to contact me if you have any queries
Email: abhishek(@)encaptechno(dot)com
Call: +1-416-405-8185
Access your files securely from anywhere
Centralize Knowledge. Transform Learning.
All-in-one knowledge management and training platform for your employees and customers.
New to Zoho Recruit?
Zoho Developer Community
New to Zoho LandingPage?
Zoho LandingPage Resources
New to Zoho Survey?
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho Marketing Plus?
Everything you need to run your marketing
New to Zoho Marketing Plus?
Everything you need to run your marketing
New to Bigin?
Topic Participants
Abhishek - Zoho Partner
pierrebrocart.marketing
Alan Francis
Tom
Viswanath Subramani SS
New to Zoho TeamInbox?
Zoho TeamInbox Resources
Zoho CRM Plus Resources
Zoho Books Resources
Zoho Subscriptions Resources
Zoho Projects Resources
Zoho Sprints Resources
Qntrl Resources
Zoho Creator Resources
Zoho CRM Resources
Design. Discuss. Deliver.
Zoho Show Resources
Get Started. Write Away!
Writer is a powerful online word processor, designed for collaborative work.
Zoho CRM コンテンツ
-
オンラインヘルプ
-
Webセミナー
-
機能活用動画
-
よくある質問
-
Ebook
-
-
Zoho Campaigns
- Zoho サービスのWebセミナー
その他のサービス コンテンツ
Nederlandse Hulpbronnen
ご検討中の方
Recent Topics
Price Managment
I have been in discussions with Zoho for some time and not getting what I need. Maybe someone can help explain the logic behind this for me as I fail to understand. When creating an item, you input a sales rate and purchase rate. These rates are justSet Warehouse based on Vendor
Greetings. I would like to set automaticaly the Warehouse based on the Vendor. Context: I am working on an adaptation of a Purchase Order to be used as a Quotation. I have defined that when a user has to raise a quote the Vendor will be "PROCUREMENT" I would like to set the Warehouse to a predefined value when "PROCUREMENT" is set as Vendor. I have tried to do with the Automation feature using the Field Update option, but Warehouse does not is listed as a field. Can you help? Thanks in advance.How to add interviews through API
I'm trying to add an interview without much luck. The documentation gives examples of adding just about everything except an interview. However, the issue might be the way I'm formatting it, because the documentation is unclear to me. It seems as if the xml should be passed in the url, which seems unusual. I've tried the data as both plain and character escaped, but nothing seems to work, nor do I even get an error response. https://recruit.zoho.com/recruit/private/xml/Interviews/addRecords?authtoken=***&scope=recruitapi&version=2&xmlData=<Interviews> <rowAuto tagging
Some of the articles I enter into Notebook get there when I enter them in Raindrop.io and IFTTT copies the articles in Notebook. When this happens the notes are tagged but instead of useful one word tags with topic the tag pertains to the specific articleHow do I save audio files to my PC that I record into Zoho Notebook from my phone?
I was thinking of using Zoho Notebook as a way to store composition ideas, as well as for other things if it can handle this. For this to be useful for me though, I need to be able to have an easy way to download those audio files to my PC, either individuallySearch mails in shared mailbox
Hi everyone, is there a way to search mails in shared mailbox's? Search in streams or mail doesn't return anything from mails in shared mailboxes. Thanks! RafalKaizen #186 : Client Script Support for Subforms
Hello everyone! Welcome back to another exciting Kaizen post on Client Script! In this edition, we’re taking a closer look at Client Script Support for Subforms with the help of the following scenario. " Zylker, a manufacturing company, uses the "Orders"Writing SQL Queries - After Comma Auto Suggesting Column
When writing SQL Queries, does anyone else get super annoyed that after you type a comma and try to return to a new line it is automatically suggest a new column, so hitting return just inputs this suggested column instead of going to a new line? AnyoneIntroducing Multiple Sandbox Types and Support for Module's Data Population
Register here for the upcoming Focus Group webinar on Multiple Sandbox | Help documentation to learn more about the new enhancements Hello everyone, Sandbox in CRM is a testing environment for users to create and test new configurations like workflowConvert invoice from zoho to xml with all details
How to convert an Invoice to XML format with all detailsImporting into the 'file upload' field
Can you import attachments into the file upload field. I would expect it to work the same way as attachments do, But can't seem to get it to work.Sync your Products Module for better context.
In customer support, context is everything. The integration between Zoho Desk and Zoho CRM helps your sales and support teams function as one, delivering better customer experiences. With the latest update to this integration, you can now sync the Product module in your Zoho CRM with your Zoho Desk portal. This feature enables products from Zoho CRM to reflect in the "product" field in Zoho Desk. This can save your support team valuable time and effort. Some things to note when syncing the two:Where is the desktop app for Zoho Projects???
As a project manager, I need a desktop app for the projects I manage. Yes, there's the web app, which is AWESOME for cross browser and platform compatibility... but I need a real desktop app for Projects that allow me to enter offline information whereCRM verify details pop-up
Was there a UI change recently that involves the Verify Details pop-up when changing the Stage of a Deal to certain things? I can't for the life of me find a workflow or function, blueprint, validation rule, layout rule ect that would randomly make itDoes Zoho Writer have Dropdowns
I want to add a drop down field in Zoho writer. Is this possible?Optimum CRM setup for new B2B business
Can some advise the most common way to setup Zoho CRM to handle sales for a B2B company? Specifically in how to handle inbound/outbound emails. I have spent hours researching online and can't seem to find an accepted approach, or even a tutorial. I haveMultiple header in the quote table???
Hello, Is it possible in Zoho CRM to add multiple headers or sections within the Quote product table, so that when the quote is printed it shows separate sections (for example “Products” and “Services”)? To clarify, I’m asking because: This does not appearopenUrl in blueprints
My customer wants to open a URL at the end of a blueprint transition. Seems this isn't possible right now but it would be very useful. In this thread, https://help.zoho.com/portal/en/community/topic/openurl-not-working the Zoho agent said that it's logicallyDropshipping Address - Does Not Show on Invoice Correctly
When a dropshipping address is used for a customer, the correct ship-to address does not seem to show on the Invoice. It shows correctly on the Sales Order, Shipment Order, and Package, just not the Invoice. This is a problem, because the company beingPrepayment of a sales order
How does everyone handle this common (at least it is common for us!) situation? We require all our orders to be fully prepaid before shipment since we manufacture made to order, custom products. Since ZOHO does not allow a sales order to be prepaid, we are forced to create an invoice at the time an order is placed to allow the customer to pay it. Our sales category is therefore skewed, since the sale was actually booked at the time an order was placed, rather then at the time it is shipped, whichAccess to Specific Zoho Desk layout for external parties
Hi, We have a partner who handles for us sales requests from specific markets. He is not a Zoho Desk user. But we want him to b part of a specific Zoho Desk layout to handle inquiries. How to achieve it in the easiest way possible?Deposit on a Sales Order
Good day, 100% of my business is preorders, no inventory. I am trying to run away from QB for one of my businesses, but I require two options that I don't seem to find with Zoho Books. 1 - If there is a way to apply a deposit on a sales order, as withHow Does Knowledge Base Search and Article Recommendation Work?
Hello, I would like to understand how the Knowledge Base search engine works. Specifically, does it search based on: The article title only? The full article content? Both, the article and the content? Keywords? Tags? Also, how does the system determineBulk Delete Attachments
Is there a way to bulk delete attachments on the form entries? our storage is full and deleting files one by one is pain taking process.How do I sync multiple Google calendars?
I'm brand new to Zoho and I figured out how to sync my business Google calendar but I would also like to sync my personal Google calendar. How can I do this so that, at the very least, when I have personal engagements like doctor's appointments, I canAbility to Disable System Banner Messages in Chat Flow Control
Dear Zoho SalesIQ Team, Greetings, We would like to request an enhancement related to the system banner messages in Zoho SalesIQ chat flow control. Current Behavior: SalesIQ allows configuring various automatic banner/system messages such as: WaitingHow do you do ticket add ons in Backstage?
Hi Everyone, If you wanted to have general admin tickets and allow for add ons, like camping, or car or Carbon offset. What would you do? Peace RobinIdle Chat Reminders for Agent-Handled Conversations
Dear Zoho SalesIQ Team, Greetings, We would like to request an enhancement to the Idle Chat Handling functionality in Zoho SalesIQ—specifically for chats that are handled by human agents after a bot-to-agent transfer. Current Behavior: In Zobot settings,Layout Adjustment.
Hello Latha, Hope you are doing well. I wanted to check with you about adjusting the layout columns in the Service Report from the backend, as currently there is no capability for us to customize the layout from our end. Below is the output that I amSnapchat
Are there any plans to add Snapchat to Zoho Social or is there any API that we can use to integrate into Zoho.Admin asked me for Backend Details when I wanted to verify my ZeptoMail Account
Please provide the backend details where you will be adding the SMTP/API information of ZeptoMail Who knows what this means?Zoho Sign "An unexpected error occured" when clients trying to sign documents
We are unable to have clients sign our documents. When attempting to complete the process an error appears saying "an unexpected error occured" and in the document history just shows "signing failure." We are at a complete standstill with no response¡Vuelven los Workshops Certificados de Zoho a España!
¡Hola usuarios de Español Zoho Community! Hace ya unos días que hemos dado la bienvenida al 2026, y promete ser un año de lo más emocionante. Y es que nos gustaría haceros nuestro particular regalo de Reyes, aunque lleguemos un poco tarde. 🎁 ¡Nos gustaríaCancel Subscription
Hi , Im want to cancel my account but without success please help me to do itDeprecation Notice: OpenAI Assistants API will be shut down on August 26, 2026
I recieved this email from openAI what does it means for us that are using the integration and what should we do? Earlier this year, we shared our plan to deprecate the Assistants API once the Responses API reached feature parity. With the launch of Conversations,How to list services on quote instead of products
I need to create a customer facing estimate that displays our services. The default quote layout only allows products to be listed. Is there a way to correct this?Making an email campaign into a Template
I used a Zoho Campaign Template to create an email. Now I want to use this email and make it a new template, but this seems to be not possible. Am I missing something?Syncing calendar with Google Calendar doesn't work when events are sent to auto repeat
Hi... The ZOHO CRM -- GOOGLE CALENDAR sync is broken. If I create a single event on either side, sync works, but if I create an event with auto repeat on either side it doesn't work. Furthermore, events created before the sync don't show up in the calendar.Invoice status on write-off is "Paid" - how do I change this to "Written off"
HI guys, I want to write off a couple of outstanding invoices, but when I do this, the status of the invoices shows as "Paid". Clearly this is not the case and I need to be able to see that they are written off in the customer's history. Is there a wayZoho Books - France
L’équipe de Zoho France reçoit régulièrement des questions sur la conformité de ses applications de finances (Zoho Books/ Zoho Invoice) pour le marché français. Voici quelques points pour clarifier la question : Zoho Books est un logiciel de comptabilitéNext Page