Session Handouts
Overview
Handouts are attendee-facing documents that support learning and engagement during your session. They provide key takeaways or supplemental content such as summaries, visual aids, or reference files. Attendees can use handouts to follow along during the session and review the material afterward.
Handouts are especially useful for visual learners and those who prefer not to take notes during a live presentation. You can upload PDFs, presentation slides, or videos as handouts.
Adding Session Handouts
- Navigate to Manage > Sessions from the Dock to view all your sessions.
- Find your session and click the Handouts link. This opens the Handouts tab within the session details view.
- Click the Add Handout button to open the file selection dropdown.
- Choose your upload method:
- Add Presentation
- Add Video
- Add PDF
- Click the center area to browse files from your local system.
- Use "Pick from Zoho Workdrive" to select cloud-stored files.
- Select your presentation, document, or video to upload.
- Review the uploaded file in the preview dialog.
- Click Select to confirm and add the handout.
- Supported File Types: PPT, PPTX, PPS, PPSX, ODP, SXI, ZSLIDES
- Max File Size: 40MB
- Supported File Types: MP4, AVI
- Max File Size: 200MB
- Max File Size: 10MB
Editing Uploaded Session Handouts
You can update or replace handouts to ensure that attendees always have access to the latest version of your content. This is useful when you need to fix errors, reflect last-minute changes, or repurpose the session for a new audience.
Keeping your session content up to date is essential for delivering a smooth and impactful presentation. With Zoho Backstage, you can easily view, update, or replace session handouts as needed—whether it’s a slide deck, a PDF document, or a video.
You may want to edit or update handouts if:
- There are last-minute changes to your presentation.
- You need to correct errors or outdated information.
- You want to improve clarity or visual appeal.
- You're reusing session content for a new audience or event.
To make changes to a handout, you’ll need to download the file, update it, and re-upload the latest version.
- Navigate to Manage > Sessions from the Dock to view all your sessions.
- Find your session and click the Handouts link. This opens the Handouts tab within the session details view.
- Click the View icon to preview the current version before making any edits. If the file needs changes:
- Download the handout if changes are needed (see instructions below).
- Edit it using your preferred tool.
- Delete the old version from the session (see below).
- Upload the updated version using the Add Handout button.
Downloading a Handout
- Navigate to Manage > Sessions from the Dock to view all your sessions.
- Find your session and click the Handouts link. This opens the Handouts tab within the session details view.
- Hover over the handout in the Handout tab.
- Click the Download icon.
- The file will be saved to your local storage.
- Open it in the appropriate software to make your edits.
- Once you're done editing, return to the Handouts tab and upload the new version.
Deleting a Handout
- Navigate to Manage > Sessions from the Dock to view all your sessions.
- Find your session and click the Handouts link. This opens the Handouts tab within the session details view.
- Hover over the handout in the handout tab.
- Click the Delete icon.
- Confirm the deletion in the pop-up dialog.
Note: To remove session handouts permanently, go to Manage > Event Library and delete them.- Save a copy before you edit: Download the original file before making major changes so you always have a backup.
- Name files clearly: Use simple and descriptive file names to make them easier to locate. For example, “Keynote_Slides_Final” is better than “presentation1”.
- Keep things updated: Review your handouts periodically to ensure the content is still accurate and relevant.
- Make it easy for everyone: If your handout includes images or visuals, add short descriptions or alt-text so they are accessible to attendees using screen readers.
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