Online Time Tracker
This app is published in accordance with Marketplace review process. For pricing details, you can refer to this page.- Category - IT and Administration
- Vendor - Zoho Corporation
- Pricing - Free
Overview
Stay on track and boost productivity! As the saying goes, time waits for no one. This robust application enables you to make the most of your time by helping you create new projects, set deadlines for project tasks, and complete them within estimated timelines. You can work more efficiently by measuring the time you've spent on each task using our built-in timer and identify tasks that take longer than you expect. As you set and conquer higher goals, let our application do the time-tracking for you!
Who can use this application?
This online time tracker application can be particularly useful for freelancers, consultants, project managers, and anyone who wants to manage their time effectively. If your organization has teams working remotely or distributed across geographical locations, then this app is a must have in your suite!
Key features
- A comprehensive in-app dashboard that displays important KPIs (including a built-in timer) for effective time management
- Efficiently sync with your colleagues on projects and complete them within timelines
- Automatically notify your team well in advance about any upcoming or pending tasks
- Customize your application according to your brand, using application themes and custom logos
- Download this application on your mobile and tablet devices and start using them immediately
Application flow
Modules in this application
This comprehensive time tracker and management application provides a user interface that allows you to add and delegate your project tasks, work closely with your peers, track the time spent on each task, and much more. With the digital management of everyday tasks, manual monitoring is a thing of the past.
Dashboard module
This application's Dashboard page offers both visual intuitiveness and a comprehensive outlook of all your tasks and time logs by consolidating data from different app components, such as forms and reports, and displaying them in relevant sections. You can view the following and monitor your team's daily work and projects in the pipeline.
- Daily time logs that display the time spent on each task
- Weekly time logs that display the time spent on each project for every day of the week
- Complete details of every project in your organization
Additionally, you can view a progress bar beneath each daily log that displays your current progress levels. You can also change the day/week at the top of the Dashboard page and view the required details pertaining to the chosen option.
As an admin, you can also click on each of the listed members/managers and view their individual dashboards.
Admin module
This module can be accessed only by admins and super-admin.
This module enables you to perform admin-related actions, such as adding the details of your employees who'll be syncing together on certain projects. This enables your colleagues to collaborate easily and complete tasks on time with their combined efforts, while also filtering out employees who are over-burdened and distribute work evenly. It also ensures that you have your colleagues' contact information at your fingertips. You can choose to add your employees as either members or managers, and assign members to their reporting managers. After adding your employees, this application will then be shared with them, with restricted permissions as configured. They'll be able to add their individual jobs, tasks, and time logs.
Jobs/Tasks module
This module can be accessed by admins, super admin, and employees (users added in employees form).
This module acts as a central repository for your projects, where you can create new projects, set deadlines for tasks, and ensure that projects are completed within estimated timelines. You can also set up automatic reminders to notify your team about any upcoming or pending tasks, and always stay up to date with your fellow team members. You can even customize the reminders by selecting how many days or how many hours prior to the deadline you'd like them to be sent out. Employees can add their jobs, thereby encouraging them to stay on top of details like how long each task takes, who’s currently working on what, and more.
As as admin/manager, you can view the projects, jobs and tasks in each project. Additionally, you can mark a project as completed at the click of a button and add remarks upon completion. This enables you to gain feedback on your work completion in real time.
Time Logs module
This module can be accessed by admins, managers, and members.
This module serves as the unified database for all your time logs, both daily and weekly. You can also configure time logs for respective projects, thereby ensuring your team works more efficiently by measuring the time they've spent on each task. You can set these time logs to track time for projects in hours, set start and end dates, or configure a timer. The timer starts ticking and can be switched off in the Dashboard page upon reaching a specific time threshold. Managers can view their individual time logs as well as their teams' time logs, whereas members can view their added time logs.
Install the application
You can install the app from three locations:
Installing the application from Zoho Marketplace is easy! Once you install it, the app can be set up and ready to use. You can explore the modules in the app, tweak the app to accommodate use cases specific to your business, and add, modify, and view data.
You can also add users and define roles and permissions, such as add, modify, delete, and view data, and map users to the permissions defined, thus allowing them limited or full access to your app.
- Go to Zoho Marketplace.
- Scroll down to the Zoho Creator section and click View All.
- Select the Time Tracker app and click Install.
The application will be installed on your device and you'll be ready to go!
Application setup
This application makes the entire process of tracking, managing, maintaining, and analyzing your fleet-based operations a seamless experience. After installing the application, the super admin or admins can perform the following actions. The dashboard page will appear first, where you will be prompted to add your project details.
Step 1: Navigate to the Admin section.
- Access the Add Employee form and enter your employee (manager) details. Next, enter your members' (other employees) details and assign them to their respective managers.
- View and manage all of your employee details in the Employees report.
Step 2: Navigate to the Jobs/Tasks section.
- Access the Add Project form and enter your project details, such as title and description. Upon submission, you'll be taken to the Add Job form.
- Select your relevant project and add your job details along with its title, description, and start and end dates. You can also assign the tasks to your managers/members and set a mail to be triggered a day before the end date.
- Access the Add task form and enter your task details by selecting the relevant job added. You can also set a mail to be triggered a day before the end date.
- View the projects, jobs, and tasks details in the Projects, Jobs, and Tasks reports respectively.
You can click the Complete button in the Jobs report after on-time completion of your jobs and enter your remarks in the Add Remark popup form.
Step 3: Navigate to the Time Logs section.
1. Access the Add Time Logs form, select the preferred project along with its job and task and select the log tracking type — in hours, as start and end dates or timer.
Note: You can set time logs only for current date in the Add Time Logs form. If you choose the start and end dates option, the time period will be automatically calculated.
2. Access the Add Daily Logs form, select the date, and add individual time logs for multiple projects.
3. Access the Add Weekly Logs form, select the start date, and add individual time logs for all the days of a week and for multiple projects.
Note: When you select a start date, the end date will be automatically populated in the respective field.
4. View your time logs in the My Logs report.
Your app is now all set for use!
Automation
The app is fully equipped with automations to monitor and manage your assets efficiently and effortlessly. The workflows in the app are used to hide/show and enable/disable certain fields in the forms, trigger reminder emails before end date, and much more.
Sharing your app
You can share this app with users at your organization, defining roles and permissions so that users with specific roles have specific levels of access to the components of the app. Click here to learn how to share your app.
Note:
This application is optimized to be downloaded as an application on your mobile or tablet device.
If you wish to uninstall this application, you can do the following.
1. Navigate to Solutions and click the Time Tracker application.
2. Hover over the card and click the ellipsis icon (three dots).
3. Click Delete.
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