Timesheets | Help | Zoho Projects

Timesheets

A Timesheet is a collection of time logs grouped together for easier review and approval. This module is only available when the approval setting is enabled Based on Timesheet in the Portal Configuration. Once enabled, users can group time logs or create a timesheet spanning up to 31 days, add time logs to it, and submit it for approval.

Create a Timesheet  

  1. Create a timesheet to organize time logs and manage approvals.
  2. Click Timesheets in the left navigation panel.
  3. Click Create Timesheet in the top-right corner.
  4. In the timesheet form,
    1. Select the Time Period.
    2. Choose the Log Users whose time logs you want to group.
    3. Select the relevant Project, Customer, and Billing Type.
  5. Click Create.
  6. A draft timesheet will be created.
  7. Enter a Timesheet Name.
  8. Select the Project, User, Task/ Issue, and enter the time per day.
    1. For general entries, Click on the drop-down field, enter the general log name and enter the time per day.
  9. Click  Add Row to add more entries.
  10. Click Save as Draft to save it for later changes, or click Send for Approval to submit it.
    The timesheet will be sent for approval based on the approval rule, if set.

OR
  1. Group Existing Time Logs into a Timesheet.
    To group existing time logs into a timesheet:
    1. Click Time Logs in the left navigation panel.
    2. From the view drop-down, select List.
    3. Select the time logs you want to include in a timesheet.
    4. Click Create Timesheet.
    5. A draft timesheet is created with the selected time logs.
    6. Enter a Timesheet Name.
    7. Click Save as Draft to save it for later changes, or click Send for Approval to submit it.
  2. The timesheet will be sent for approval based on the approval rule if set.

Edit Timesheet  

User can only edit a timesheet if the user is the creator, and the timesheet is in Draft, Rejected, or Recalled status.
If user is the Approver and “Allow Approver to Edit Time Logs” setting is enabled, approver can only edit the time logs, not the details such as timesheet name, project, customer, time period and billing type.   
  1. Click Timesheets in the left navigation panel.
  2. Click the timesheet to open its details page.
  3. Make the necessary changes and click Save as Draft or Send for Approval

Approve a Timesheet  

Approvers can review and approve timesheets directly from the Timesheets section or My Approvals tab. You can configure Timesheet approval settings from the Task and Timesheet settings under Portal Configuration.
  1. Click Timesheets or My Approvals in the left navigation panel.
  2. Click the timesheet to open the details page and click Approve.
    or
  3. Hover over the timesheet in the list, click > Approve.
Notes
Users with Timesheet Approval permission can access this tab.


Reject a Timesheet  

Approvers can reject timesheets if changes are needed or time logs are incorrect. Only assigned approvers can reject timesheets.
  1. Click Timesheets or My Approvals in the left navigation panel.
  2. Click the timesheet to open the details page and click Reject.
    or
  3. Hover over the timesheet and click  > Reject.
  4. Enter your comments in the rejection prompt.
  5. Click Reject to confirm.
Notes
Users with Timesheet Approval permission can access this tab.

Recall a Timesheet  

Users can recall a timesheet only that is in Pending status to make corrections and resubmit it. Only the user who created the timesheet can recall it.
  1. Click Timesheets in the left navigation panel.
  2. Click the pending timesheet to open the details page.
  3. Click Recall Timesheet at the bottom of the page.
  4. User can then edit the timesheet, save it as a draft, or send it for approval again.

Filter Timesheets  

Use filters to find timesheets based on the timesheet details.
  1. Click Timesheets in the left navigation panel.
  2. Click the filter icon and select the filter conditions.
  3. Click Find.
    1. To remove filter, click Clear Filter.

Export Timesheet  

  1. Export a timesheet as a file for sharing across teams.
  2. Click Timesheets in the left navigation panel.
  3. Click the timesheet to open the details page.
  4. Click  in the top right corner > Export Timesheet.

Manage Timesheets  

  1. Click Timesheets in the left navigation panel.
  2. Use the drop-down in the top left to view timesheets based on the categories such as All Timesheets, Pending Approval, Approved, Rejected, and Drafts.
  3. Click a timesheet to view its details.
    or
  4. Right-click on a timesheet and select View Details.
  5. To view the approval flow, click the " " icon next to the timesheet.

Delete Timesheet  

Deleted timesheets are permanently removed and cannot be recovered.
  1. Navigate to Timesheets in the left navigation panel.
  2. Right-click on a timesheet and select Delete.
    or
  3. Hover over a timesheet and click   > Delete.

      Create. Review. Publish.

      Write, edit, collaborate on, and publish documents to different content management platforms.

      Get Started Now


        Access your files securely from anywhere

          Zoho CRM Training Programs

          Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

          Zoho CRM Training
            Redefine the way you work
            with Zoho Workplace

              Zoho DataPrep Personalized Demo

              If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

              Zoho CRM Training

                Create, share, and deliver

                beautiful slides from anywhere.

                Get Started Now


                  Zoho Sign now offers specialized one-on-one training for both administrators and developers.

                  BOOK A SESSION







                              Quick LinksWorkflow AutomationData Collection
                              Web FormsEnterpriseOnline Data Collection Tool
                              Embeddable FormsBankingBegin Data Collection
                              Interactive FormsWorkplaceData Collection App
                              CRM FormsCustomer ServiceAccessible Forms
                              Digital FormsMarketingForms for Small Business
                              HTML FormsEducationForms for Enterprise
                              Contact FormsE-commerceForms for any business
                              Lead Generation FormsHealthcareForms for Startups
                              Wordpress FormsCustomer onboardingForms for Small Business
                              No Code FormsConstructionRSVP tool for holidays
                              Free FormsTravelFeatures for Order Forms
                              Prefill FormsNon-Profit

                              Intake FormsLegal
                              Mobile App
                              Form DesignerHR
                              Mobile Forms
                              Card FormsFoodOffline Forms
                              Assign FormsPhotographyMobile Forms Features
                              Translate FormsReal EstateKiosk in Mobile Forms
                              Electronic Forms
                              Drag & drop form builder

                              Notification Emails for FormsAlternativesSecurity & Compliance
                              Holiday FormsGoogle Forms alternative GDPR
                              Form to PDFJotform alternativeHIPAA Forms
                              Email FormsFormstack alternativeEncrypted Forms

                              Wufoo alternativeSecure Forms

                              WCAG

                                        Create. Review. Publish.

                                        Write, edit, collaborate on, and publish documents to different content management platforms.

                                        Get Started Now







                                                          You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                              Manage your brands on social media


                                                                • Desk Community Learning Series


                                                                • Digest


                                                                • Functions


                                                                • Meetups


                                                                • Kbase


                                                                • Resources


                                                                • Glossary


                                                                • Desk Marketplace


                                                                • MVP Corner


                                                                • Word of the Day


                                                                • Ask the Experts


                                                                  Zoho Sheet Resources

                                                                   

                                                                      Zoho Forms Resources


                                                                        Secure your business
                                                                        communication with Zoho Mail


                                                                        Mail on the move with
                                                                        Zoho Mail mobile application

                                                                          Stay on top of your schedule
                                                                          at all times


                                                                          Carry your calendar with you
                                                                          Anytime, anywhere




                                                                                Zoho Sign Resources

                                                                                  Sign, Paperless!

                                                                                  Sign and send business documents on the go!

                                                                                  Get Started Now




                                                                                          Zoho TeamInbox Resources





                                                                                                    Zoho DataPrep Demo

                                                                                                    Get a personalized demo or POC

                                                                                                    REGISTER NOW


                                                                                                      Design. Discuss. Deliver.

                                                                                                      Create visually engaging stories with Zoho Show.

                                                                                                      Get Started Now








                                                                                                                          • Related Articles

                                                                                                                          • Home

                                                                                                                            Easily find any data related to portal selection from the app's homescreen. Global Search You can enter any text in the search bar to find the relevant search results across modules. You can narrow down the based on the projects by setting a criteria ...
                                                                                                                          • Approval Rules for Timesheet

                                                                                                                            Timesheet approval rules allow users to define how submitted timesheets move through one or more approval levels, based on defined criteria. For example, when developers submit their weekly timesheets, an approval rule can be created to ensure ...
                                                                                                                          • Home

                                                                                                                            Home - Introduction Home displays all the data related to you, making it easy for you to access it. You can view the portal that you are currently in and switch to the other portals if you are part of multiple. Switch Portal Go to the Home module. ...
                                                                                                                          • Schedule Export for Time Logs

                                                                                                                            Time logs can be scheduled for export. The period of the time log can be set to Last, Current, and Custom. The export can be scheduled to be repeated once, hourly, daily, weekly or monthly. Benefits: Schedule Export with Repeat Types; once, daily, ...
                                                                                                                          • Compliance

                                                                                                                            Is Zoho Projects DCAA Compliant? While our product is not evaluated for DCAA compliance, we do offer comprehensive set of features that allows users to log time and track their work. Please refer to our help doc for more information: ...
                                                                                                                            Wherever you are is as good as
                                                                                                                            your workplace

                                                                                                                              Resources

                                                                                                                              Videos

                                                                                                                              Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                              eBooks

                                                                                                                              Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                              Webinars

                                                                                                                              Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                              CRM Tips

                                                                                                                              Make the most of Zoho CRM with these useful tips.



                                                                                                                                Zoho Show Resources