Timesheets | Help | Zoho Projects

Timesheets

A Timesheet is a collection of time logs grouped together for easier review and approval. This module is only available when the approval setting is enabled Based on Timesheet in the Portal Configuration. Once enabled, users can group time logs or create a timesheet spanning up to 31 days, add time logs to it, and submit it for approval.

Create a Timesheet  

  1. Create a timesheet to organize time logs and manage approvals.
  2. Click Timesheets in the left navigation panel.
  3. Click Create Timesheet in the top-right corner.
  4. In the timesheet form,
    1. Select the Time Period.
    2. Choose the Log Users whose time logs you want to group.
    3. Select the relevant Project, Customer, and Billing Type.
  5. Click Create.
  6. A draft timesheet will be created.
  7. Enter a Timesheet Name.
  8. Select the Project, User, Task/ Issue, and enter the time per day.
    1. For general entries, Click on the drop-down field, enter the general log name and enter the time per day.
  9. Click  Add Row to add more entries.
  10. Click Save as Draft to save it for later changes, or click Send for Approval to submit it.
    The timesheet will be sent for approval based on the approval rule, if set.

OR
  1. Group Existing Time Logs into a Timesheet.
    To group existing time logs into a timesheet:
    1. Click Time Logs in the left navigation panel.
    2. From the view drop-down, select List.
    3. Select the time logs you want to include in a timesheet.
    4. Click Create Timesheet.
    5. A draft timesheet is created with the selected time logs.
    6. Enter a Timesheet Name.
    7. Click Save as Draft to save it for later changes, or click Send for Approval to submit it.
  2. The timesheet will be sent for approval based on the approval rule if set.

Edit Timesheet  

User can only edit a timesheet if the user is the creator, and the timesheet is in Draft, Rejected, or Recalled status.
If user is the Approver and “Allow Approver to Edit Time Logs” setting is enabled, approver can only edit the time logs, not the details such as timesheet name, project, customer, time period and billing type.   
  1. Click Timesheets in the left navigation panel.
  2. Click the timesheet to open its details page.
  3. Make the necessary changes and click Save as Draft or Send for Approval

Approve a Timesheet  

Approvers can review and approve timesheets directly from the Timesheets section or My Approvals tab. You can configure Timesheet approval settings from the Task and Timesheet settings under Portal Configuration.
  1. Click Timesheets or My Approvals in the left navigation panel.
  2. Click the timesheet to open the details page and click Approve.
    or
  3. Hover over the timesheet in the list, click > Approve.
Notes
Users with Timesheet Approval permission can access this tab.


Reject a Timesheet  

Approvers can reject timesheets if changes are needed or time logs are incorrect. Only assigned approvers can reject timesheets.
  1. Click Timesheets or My Approvals in the left navigation panel.
  2. Click the timesheet to open the details page and click Reject.
    or
  3. Hover over the timesheet and click  > Reject.
  4. Enter your comments in the rejection prompt.
  5. Click Reject to confirm.
Notes
Users with Timesheet Approval permission can access this tab.

Recall a Timesheet  

Users can recall a timesheet only that is in Pending status to make corrections and resubmit it. Only the user who created the timesheet can recall it.
  1. Click Timesheets in the left navigation panel.
  2. Click the pending timesheet to open the details page.
  3. Click Recall Timesheet at the bottom of the page.
  4. User can then edit the timesheet, save it as a draft, or send it for approval again.

Filter Timesheets  

Use filters to find timesheets based on the timesheet details.
  1. Click Timesheets in the left navigation panel.
  2. Click the filter icon and select the filter conditions.
  3. Click Find.
    1. To remove filter, click Clear Filter.

Export Timesheet  

  1. Export a timesheet as a file for sharing across teams.
  2. Click Timesheets in the left navigation panel.
  3. Click the timesheet to open the details page.
  4. Click  in the top right corner > Export Timesheet.

Manage Timesheets  

  1. Click Timesheets in the left navigation panel.
  2. Use the drop-down in the top left to view timesheets based on the categories such as All Timesheets, Pending Approval, Approved, Rejected, and Drafts.
  3. Click a timesheet to view its details.
    or
  4. Right-click on a timesheet and select View Details.
  5. To view the approval flow, click the " " icon next to the timesheet.

Delete Timesheet  

Deleted timesheets are permanently removed and cannot be recovered.
  1. Navigate to Timesheets in the left navigation panel.
  2. Right-click on a timesheet and select Delete.
    or
  3. Hover over a timesheet and click   > Delete.


        Create. Review. Publish.

        Write, edit, collaborate on, and publish documents to different content management platforms.

        Get Started Now


          Access your files securely from anywhere

            Zoho CRM Training Programs

            Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

            Zoho CRM Training
              Redefine the way you work
              with Zoho Workplace

                Zoho DataPrep Personalized Demo

                If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

                Zoho CRM Training

                  Create, share, and deliver

                  beautiful slides from anywhere.

                  Get Started Now


                    Zoho Sign now offers specialized one-on-one training for both administrators and developers.

                    BOOK A SESSION







                                Quick LinksWorkflow AutomationData Collection
                                Web FormsEnterpriseOnline Data Collection Tool
                                Embeddable FormsBankingBegin Data Collection
                                Interactive FormsWorkplaceData Collection App
                                CRM FormsCustomer ServiceAccessible Forms
                                Digital FormsMarketingForms for Small Business
                                HTML FormsEducationForms for Enterprise
                                Contact FormsE-commerceForms for any business
                                Lead Generation FormsHealthcareForms for Startups
                                Wordpress FormsCustomer onboardingForms for Small Business
                                No Code FormsConstructionRSVP tool for holidays
                                Free FormsTravelFeatures for Order Forms
                                Prefill FormsNon-Profit

                                Intake FormsLegal
                                Mobile App
                                Form DesignerHR
                                Mobile Forms
                                Card FormsFoodOffline Forms
                                Assign FormsPhotographyMobile Forms Features
                                Translate FormsReal EstateKiosk in Mobile Forms
                                Electronic Forms
                                Drag & drop form builder

                                Notification Emails for FormsAlternativesSecurity & Compliance
                                Holiday FormsGoogle Forms alternative GDPR
                                Form to PDFJotform alternativeHIPAA Forms
                                Email FormsFormstack alternativeEncrypted Forms

                                Wufoo alternativeSecure Forms

                                TypeformWCAG

                                  Zoho FSM Video Tutorials


                                        All-in-one knowledge management and training platform for your employees and customers.

                                                  Create. Review. Publish.

                                                  Write, edit, collaborate on, and publish documents to different content management platforms.

                                                  Get Started Now




                                                                    You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                                        Manage your brands on social media


                                                                          • Desk Community Learning Series


                                                                          • Digest


                                                                          • Functions


                                                                          • Meetups


                                                                          • Kbase


                                                                          • Resources


                                                                          • Glossary


                                                                          • Desk Marketplace


                                                                          • MVP Corner


                                                                          • Word of the Day


                                                                          • Ask the Experts


                                                                            Zoho Sheet Resources

                                                                             

                                                                                Zoho Forms Resources


                                                                                  Secure your business
                                                                                  communication with Zoho Mail


                                                                                  Mail on the move with
                                                                                  Zoho Mail mobile application

                                                                                    Stay on top of your schedule
                                                                                    at all times


                                                                                    Carry your calendar with you
                                                                                    Anytime, anywhere




                                                                                          Zoho Sign Resources

                                                                                            Sign, Paperless!

                                                                                            Sign and send business documents on the go!

                                                                                            Get Started Now




                                                                                                    Zoho TeamInbox Resources





                                                                                                              Zoho DataPrep Demo

                                                                                                              Get a personalized demo or POC

                                                                                                              REGISTER NOW


                                                                                                                Design. Discuss. Deliver.

                                                                                                                Create visually engaging stories with Zoho Show.

                                                                                                                Get Started Now








                                                                                                                                    • Related Articles

                                                                                                                                    • Home

                                                                                                                                      Home - Introduction Home displays all the data related to you, making it easy for you to access it. You can view the portal that you are currently in and switch to the other portals if you are part of multiple. Switch Portal Go to the Home module. ...
                                                                                                                                    • Schedule Export for Time Logs

                                                                                                                                      Time logs can be scheduled for export. The period of the time log can be set to Last, Current, and Custom. The export can be scheduled to be repeated once, hourly, daily, weekly or monthly. Benefits: Schedule Export with Repeat Types; once, daily, ...
                                                                                                                                    • Compliance

                                                                                                                                      Is Zoho Projects DCAA Compliant? While our product is not evaluated for DCAA compliance, we do offer comprehensive set of features that allows users to log time and track their work. Please refer to our help doc for more information: ...
                                                                                                                                    • Timesheet

                                                                                                                                      Timesheet Sort: Click the icon to group and sort the logged hours. New log: Add a new time log from this module by clicking the icon at the top-right. Choose the Log type and enter the related details, and click Save. Time log details: Tap on a time ...
                                                                                                                                    • Portal User List View

                                                                                                                                      The Portal Users List View allows adding new members to the portal, setting up their roles and rates, costs and assigning them to specific projects. You can edit user information and manage their active or deactivated status. This view supports bulk ...
                                                                                                                                      Wherever you are is as good as
                                                                                                                                      your workplace

                                                                                                                                        Resources

                                                                                                                                        Videos

                                                                                                                                        Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                                        eBooks

                                                                                                                                        Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                                        Webinars

                                                                                                                                        Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                                        CRM Tips

                                                                                                                                        Make the most of Zoho CRM with these useful tips.



                                                                                                                                          Zoho Show Resources