Add data fields

Add and manage data fields

A data field is used to store values and access them when required. With the Zoho Show app, you can define a data field and use it across your presentation. It can be used to store numerical and alphanumeric information. The data field is presentation- specific and can be used only across that presentation.

 

Say you are launching a new product and you have to present it to prospects across the globe. The pricing of your product is region-specific, but the features and other information in the deck remain the same. You can define price as a data field and assign data field values for the regions to present it. This will save you time from preparing different slideshows for different regions.


Add data fields

  1. Navigate to the required position in a slide, click Text from the top and choose Data Fields within it.

    The data fields window will appear.

  2. Click New Field.
    By default, the data field will be named as Untitled 1. You can choose to rename it.


  3. Choose String to add an alphanumeric data, and Numeric for numbers.

  4. Select Direct from Source.

  5. Click Insert Field and the data field will be added to your slide.



  6. To use the added data field in other slides, navigate to the required slide, enter the $ symbol, then choose the data field that you wish to insert from the dropdown.

  • You can also enter $ in the required slide and choose Create New to create a new data field.

  • You can add any number of data fields.

The inserted data field will appear when you play the slideshow.

 

Preview data fields

  1. Click the inserted field. The Data Fields section will open in the right pane.

  2. Click Preview. Choose from the dropdown to preview the Selected Field or All Fields to view all the fields added in the slide.
    You can also click the inserted field and click  to preview the selected data field.

Manage data fields 

  1. Click Text and select Data Fields.

  2. Click Manage from the top-right corner of the data fields window.

  3. Click the data field to view the slides in which you have used it.

  4. Click + New field in the top-left corner to create a new data field.

  5. Click the dropdown next to Sync in the top-right corner to view the All FieldsUsed and Unused data fields.



  6. Click More next to any data to be presented with the Rename, Duplicate, and Delete options.




Replace a data field

  1. Click on the required data field. This will open the formatting options in the right pane.

  2. Click the More icon next to the data field and click .

Detach a data field

 

If you want to remove the linked data and prefer to enter another data, you can use the detach option.

  1. Click on the required data field. This will open the formatting options in the right pane.

  2. Click  next to the selected data field. You will receive a confirmation dialog.

  3. Check From all slides box if you'd like to detach data field from all the slides in the presentation.

  4. Click Detach Mapping.


 

Alternatively:

 

  1. Click Text from the Insert pane in the top bar and select Data Fields within it.

  2. Click to select the required data field and click   next to This field has been used in the following slides. 

Edit a data field

  1. Click on the required data field. This will open the formatting options in the right pane.

  2. Click the More icon next to the data field and click .

You can also double click a data field to edit it.

Sync data fields

  1. Click Text from the Insert pane in the top bar and select Data Fields within it.

  2. Click Manage from the top-right corner of the window. This will open the Data Fields window.

  3. Click Sync from the top-right corner of the Data Fields window to sync all the data fields.

To sync individual data fields, use the Sync icon<insert icon> next to Data in the Data Field window. 

 Search a data field

  1. Use the Search icon in the top of the Data Fields window to search for the required data field.

  2. Use the Sort icon next to the search icon to sort the data fields into used and unused data fields.



    Zoho CRM Training Programs

    Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

    Zoho CRM Training
      Redefine the way you work
      with Zoho Workplace

        Zoho DataPrep Personalized Demo

        If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

        Zoho CRM Training

          Create, share, and deliver

          beautiful slides from anywhere.

          Get Started Now


            Zoho Sign now offers specialized one-on-one training for both administrators and developers.

            BOOK A SESSION









                                        You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                            Manage your brands on social media

                                              Zoho Desk Resources

                                              • Desk Community Learning Series


                                              • Digest


                                              • Functions


                                              • Meetups


                                              • Kbase


                                              • Resources


                                              • Glossary


                                              • Desk Marketplace


                                              • MVP Corner


                                              • Word of the Day


                                                Zoho Marketing Automation

                                                  Zoho Sheet Resources

                                                   

                                                      Zoho Forms Resources


                                                        Secure your business
                                                        communication with Zoho Mail


                                                        Mail on the move with
                                                        Zoho Mail mobile application

                                                          Stay on top of your schedule
                                                          at all times


                                                          Carry your calendar with you
                                                          Anytime, anywhere




                                                                Zoho Sign Resources

                                                                  Sign, Paperless!

                                                                  Sign and send business documents on the go!

                                                                  Get Started Now




                                                                          Zoho TeamInbox Resources



                                                                                  Zoho DataPrep Resources



                                                                                    Zoho DataPrep Demo

                                                                                    Get a personalized demo or POC

                                                                                    REGISTER NOW


                                                                                      Design. Discuss. Deliver.

                                                                                      Create visually engaging stories with Zoho Show.

                                                                                      Get Started Now









                                                                                                          • Related Articles

                                                                                                          • Zoho Show integration with Zoho Sheet

                                                                                                            The external data linking option in data fields allows you to integrate Zoho Sheet with Zoho Show. You can link any cell in the spreadsheet to your presentation as a data field. Any changes made to the spreadsheet can be synced with your ...
                                                                                                          • Install the Zoho Sprints add-on for Zoho Show

                                                                                                            Let's say you are going to deliver a presentation about an ongoing project (developed using agile methodology) to your manager. In such a case, you may want to include a few reports in the presentation so they can easily track and monitor the ...
                                                                                                          • Add gifs using Giphy for Show

                                                                                                            Zoho Show has integrated with Giphy to help you to create, share, and collaborate much better presentations with audiences. With Giphy add-on, you can add gifs to enliven ideas dynamically in presentations.  To use the Giphy add-on for Show,  Open ...
                                                                                                          • Add images and videos using Pexels for Show.

                                                                                                            Zoho Show has integrated with Pexels to help you find and add relevant images and videos to your slides. With the Pexels add-on, you can create effective visual presentations in Show. To add images using Pexels: Select a slide to add the image to. ...
                                                                                                          • Add illustrations using Humaaans in Show

                                                                                                            Zoho Show has integrated with Humaaans to help you create attractive, interactive, and meaningful slides. Customize these human characters anytime in Show to match your brand identity. You can edit the illustration's position, alignment, posture, ...
                                                                                                            Wherever you are is as good as
                                                                                                            your workplace

                                                                                                              Resources

                                                                                                              Videos

                                                                                                              Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                              eBooks

                                                                                                              Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                              Webinars

                                                                                                              Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                              CRM Tips

                                                                                                              Make the most of Zoho CRM with these useful tips.



                                                                                                                Zoho Show Resources