Add data fields

Add and manage data fields

A data field is used to store values and access them when required. With the Zoho Show app, you can define a data field and use it across your presentation. It can be used to store numerical and alphanumeric information. The data field is presentation- specific and can be used only across that presentation.


Say you are launching a new product and you have to present it to prospects across the globe. The pricing of your product is region-specific, but the features and other information in the deck remain the same. You can define price as a data field and assign data field values for the regions to present it. This will save you time from preparing different slideshows for different regions.

Add data fields

  1. Navigate to the required position in a slide, click Text from the top and choose Data Fields within it.

    The data fields window will appear.

  2. Click New Field.
    By default, the data field will be named as Untitled 1. You can choose to rename it.

  3. Choose String to add an alphanumeric data, and Numeric for numbers.

  4. Select Direct from Source.

  5. Click Insert Field and the data field will be added to your slide.

  6. To use the added data field in other slides, navigate to the required slide, enter the $ symbol, then choose the data field that you wish to insert from the dropdown.

  • You can also enter $ in the required slide and choose Create New to create a new data field.

  • You can add any number of data fields.

The inserted data field will appear when you play the slideshow.


Preview data fields

  1. Click the inserted field. The Data Fields section will open in the right pane.

  2. Click Preview. Choose from the dropdown to preview the Selected Field or All Fields to view all the fields added in the slide.
    You can also click the inserted field and click  to preview the selected data field.

Manage data fields 

  1. Click Text and select Data Fields.

  2. Click Manage from the top-right corner of the data fields window.

  3. Click the data field to view the slides in which you have used it.

  4. Click + New field in the top-left corner to create a new data field.

  5. Click the dropdown next to Sync in the top-right corner to view the All FieldsUsed and Unused data fields.

  6. Click More next to any data to be presented with the Rename, Duplicate, and Delete options.

Replace a data field

  1. Click on the required data field. This will open the formatting options in the right pane.

  2. Click the More icon next to the data field and click .

Detach a data field


If you want to remove the linked data and prefer to enter another data, you can use the detach option.

  1. Click on the required data field. This will open the formatting options in the right pane.

  2. Click  next to the selected data field. You will receive a confirmation dialog.

  3. Check From all slides box if you'd like to detach data field from all the slides in the presentation.

  4. Click Detach Mapping.




  1. Click Text from the Insert pane in the top bar and select Data Fields within it.

  2. Click to select the required data field and click   next to This field has been used in the following slides. 

Edit a data field

  1. Click on the required data field. This will open the formatting options in the right pane.

  2. Click the More icon next to the data field and click .

You can also double click a data field to edit it.

Sync data fields

  1. Click Text from the Insert pane in the top bar and select Data Fields within it.

  2. Click Manage from the top-right corner of the window. This will open the Data Fields window.

  3. Click Sync from the top-right corner of the Data Fields window to sync all the data fields.

To sync individual data fields, use the Sync icon<insert icon> next to Data in the Data Field window. 

 Search a data field

  1. Use the Search icon in the top of the Data Fields window to search for the required data field.

  2. Use the Sort icon next to the search icon to sort the data fields into used and unused data fields.

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