Add data fields

Add data fields

A data field is used to store values and access them when required. With the Zoho Show app, you can define a data field and use it across your presentation. It can be used to store numerical and alphanumeric information. The data field is presentation- specific and can be used only across that presentation.
Say you are launching a new product and you have to present it to prospects across the globe. The pricing of your product is region-specific, but the features and other information in the deck remain the same. You can define price as a data field and assign data field values for the regions to present it. This will save you time from preparing different slideshows for different regions. 

Add data fields

  1. Navigate to the required position in a slide, click Text from the top and choose Data Fields within it. 
    The data fields window will appear.



  2. Click Add New.
  3. By default, the data field will be named as Untitled 1. You can choose to rename it.
  4. Choose String to add an alphanumeric data, and Numeric for numbers.
  5. Select Direct from Source.
  6. Enter the value in the space mentioned below.
  7. Click Insert Field and the data field will be added to your slide.



  8. To use the added data field in other slides, navigate to the required slide, enter the $ symbol, and from the dropdown choose the data field that you wish to insert.



  9. You can also enter $ in the required slide and choose Create New to create a new data field.
    The inserted data field will appear when you play the slideshow.
You can add any number of data fields.

Preview data fields

  1. Click the inserted field. The Data Fields section will open in the right pane. 
  2. Click Preview and in the drop down you can choose to preview the Selected Field, or All Fields to view all the fields added in the slide.
  3. You can also click the inserted field and click  to preview the selected data field.


Manage data fields

  1. Click Text and select Data Fields.
  2. Click Manage from the top-right corner of the data fields window.
  3. When you double click a data field it opens the Manage dialog where you can edit the values of the data field.



  4. Click the data field to view the slides in which you have used it.



  5. Click + New field in the top-left corner to create a new data field.
  6. Click the All fields drop down in the top-right corner to view the Used and Unused data fields.
  7. Click More next to any data field and you will find Rename, Duplicate, and Delete options.


To replace a data field, click on the data field and select Replace within Data Fields in the right pane. This will open the data fields window. You can make the required changes there.

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