Configure Team Settings
View Preferences Settings
View Preferences let Team Admins define how files and folders appear for the team, making navigation smoother while still allowing members to personalize their own workspace. Only Team Admins can configure the Team's view preferences. Set the default ...
File version settings
WorkDrive offers unlimited version history across all team and individual plans. Each time a file is updated, WorkDrive automatically saves a new version, ensuring you can track changes and restore previous versions at any time. Why version history ...
Zia AI + WorkDrive integration
Transform the way your team works! Improve team communication and collaboration, ensure continuity, and create exceptional content with the Zia AI + WorkDrive integration. Zia is Zoho's artificial intelligence designed to offer advanced capabilities ...
Collection Settings
Enable or Disable Collections Within the admin console, there are several options to control the sharing permissions of a team, including the ability to enable Collections. Cases may arise where a team requires certain files from external sources, or ...
Delete Team
If you no longer need your team to store and manage your files in WorkDrive, you can delete your team. Deleting your team will permanently remove: All team users All files and folders in My Folders and Team Folders (including Writer, Sheet, and Show ...
Set a storage limit in My Folders
Zoho WorkDrive offers a single shared storage for your entire organization. This means no separate storage for My Folders, Team Folders, or users. If you wish to restrict your team users from using a large storage space in their My Folders, you can ...
Share Settings
External Sharing Share files and folders with clients or partners outside your team and allow your team members to exchange ideas by enabling external share settings. Disable them to prevent your company's data and team files from being shared ...
Permission settings
Decide who can create public and private Team Folders in your team. To set permission on creating public Team Folders: Click Admin Console in the bottom-left corner of your WorkDrive account. The Admin Console page will open in a new tab. Dashboard ...
Draft Settings
When you create files using Zoho Office Suite in a Team Folder, they'll remain as drafts and will only be visible only to you. The creator has to mark the draft files as ready to make it visible to other team members. Draft settings in WorkDrive's ...
Custom Domain in WorkDrive
Custom Domain feature in WorkDrive lets the admin users create customized URL for their WorkDrive account. This will allow the team members to access their WorkDrive account via domain name relevant to their organization or team. You can share files ...
Add additional language for Optical Character Recognition (OCR) in Search
OCR feature in WorkDrive enables searching of text within image files and document files with pictures in them. English is the default OCR search language. However, WorkDrive allows the Team Admin to select additional OCR language from the Admin ...
WorkDrive App Settings
Centrally manage access to WorkDrive's desktop and mobile apps at a team level from the Admin Console. If disabled, team members will not be able to use WorkDrive apps to access files. Support for managing permission for WorkDrive apps is only ...
Data Retention Policy in WorkDrive
A Data Retention Policy allows you to retain files and folders for up to a certain period (such as 30 days), then automatically delete them afterwards. With the team-level Data Retention Policies in WorkDrive, you can easily manage your files and ...
Add Brand Logo
Branding is an important part of marketing communication. It helps convey the purpose of your organization/business. Since your company files are on the cloud, it is best to include your official organization logo across all your company documents. ...
Content Settings
File Conversion Settings In Zoho WorkDrive, you can upload files in .docx, .pptx, or .xlsx format, and preview them. To edit these files, you need to convert them to Zoho WorkDrive format. You can choose at a team level whether newly uploaded ...
Edit Team Profile
Change Team Name The team name will be displayed to all team members in the top-left corner of your WorkDrive account and in all emails that are sent from the team. To edit your team's name: Click Admin Console in the bottom-left corner of your ...