Add comments on files - Zoho WorkDrive

Add comments on files

Zoho WorkDrive allows reviewers to give feedback and exchange ideas on shared files using comments.

To add a comment
  1. Select a file and click the More actions icon  on the top action bar.
  2. Select Add Comment from the dropdown. Alternatively, you can right-click the file and select Add Comment.



    A preview of the file with the comments section will open.
  3. Type your comment. To tag a team member, type @ followed by their name.
  4. Click Post.
Comments added inside Zoho office suite files (Writer, Sheet, and Show) will not be reflected in WorkDrive. Similarly, comments added in WorkDrive will not be reflected inside Zoho office suite files.

Annotations in WorkDrive

Using annotation, a user can add comments specific to any text or area and track them easily. Collaborators will be able to understand the comments easily with contextual suggestions and make changes or add replies more appropriately.

Currently, you can only preview and annotate your PDF, image, and video files. Check here for all the supported PDF, image, and video file formats for preview in WorkDrive.

For PDFs

The annotation feature allows you to go to any particular page and add comments specific to any text or area on that page.

To annotate a text:
  1. Click on a PDF file to open. Alternatively, you can right-click on the file and select Open.
    A preview of the PDF file will appear.
  2. Go to the required page and select the text you want to comment on. A popup menu will appear just above the selected text.



  3. Click on the  icon from the popup menu.
  4. Enter your comment.
  5. Click Post.
To annotate a specific area:
  1. Click and drag from one corner to the other to select the required part of the document inside a rectangular area.



  2. Enter your comment.
  3. Click Post.

For Images

The annotation feature allows you to add comments on any specific part of the image.

To annotate on an image file:
  1. Click on an image file to open. Alternatively, you can right-click on the file and select Open.
    A preview of the image file will appear.
  2. Click and drag from one corner to the other to select the required part of the image inside a rectangular area.



  3. Enter your comment.
  4. Click Post.

For Videos

The video annotation feature allows you to go to any frame in the video and add comments with a corresponding timestamp.

To annotate on a video file:
  1. Click on a video file to open. Alternatively, you can right-click on the file and select Open.
    A preview of the video file will open.
  2. Right-click on the video and select Comment on video's current time. The video will be paused and the current timestamp will be loaded into the comments tab.



  3. Enter your comment.
  4. Click Post.
Alternatively, you can add timestamps in the comment fields. To do this:
  1. Pause the video at a specific frame where you wish to add a comment.
  2. Click on the Comments icon in the right pane to access the Comments tab.
  3. Enter your comment and click on the Clock icon to add the video's corresponding timestamp.
  4. Click Post.
  1. The annotated comments with timestamps are highlighted with small yellow indicators on the video timeline. When you scrub/skip through the video, you can see the timestamp highlights with the corresponding user profile. Selecting a timestamp highlight will load the corresponding comment in the comments tab.



  2. When the comments get resolved, the indicators will be removed from the timeline.
  3. The video annotation feature is not supported in the full-screen preview mode.

Manage your comments

Click the Comments icon  in the right pane, to view the comments.

You can perform the below actions for the comments:

Reply
You can reply to a comment in two ways:
  1. Hover over a comment and click Reply.
  2. Hover over a comment and click the Reply icon   to send a reply mentioning the name of the commenter.
Edit
  1. Hover over a comment and click the More actions  icon.
  2. Select Edit from the dropdown. Make the required changes and click Update.
  1. Only the owner of a comment can make changes to it.
  2. You cannot edit comments when a file is in the checked out (locked) state.
  3. Currently, annotations in comments cannot be edited.

Resolve
If you wish to close a comment, click Resolve at the top-right corner of any particular comment.

Reopen
  1. Click the dropdown at the top-right corner of the Comments tab.
  2. Select Resolved from the dropdown.
  3. Click Reopen at the top-right corner of any particular comment.
Delete
  1. Hover over a comment and click the More actions  icon.
  2. Select Delete. A confirmation dialog box will appear.
  3. Click DELETE in the confirmation dialog box.
Copy comment link
You can copy and share the link of any comment to access it directly using the link.
  1. Hover over a comment and click the More actions  icon.
  2. Select Copy Link. The link will be copied to your clipboard.
Currently, the annotation feature is not available in WorkDrive mobile apps. You can only view the annotated comments as generic comments.

    Zoho CRM Training Programs

    Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

    Zoho CRM Training
      Redefine the way you work
      with Zoho Workplace

        Zoho DataPrep Personalized Demo

        If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

        Zoho CRM Training

          Create, share, and deliver

          beautiful slides from anywhere.

          Get Started Now


            Get started with Zoho Sign

            in a few quick steps!

            Download Help Guide





                        Still can't find what you're looking for?

                        Write to us:  support@zohoforms.com


                              




                            

                          Zoho Marketing Automation

                            Zoho Sheet Resources

                             




                                Zoho Forms Resources


                                  Secure your business
                                  communication with Zoho Mail


                                  Mail on the move with
                                  Zoho Mail mobile application

                                    Stay on top of your schedule
                                    at all times


                                    Carry your calendar with you
                                    Anytime, anywhere




                                          Zoho Sign Resources

                                            Sign, Paperless!

                                            Sign and send business documents on the go!

                                            Get Started Now


                                                Zoho SalesIQ Resources



                                                    Zoho TeamInbox Resources



                                                            Zoho DataPrep Resources



                                                              Zoho DataPrep Demo

                                                              Get a personalized demo or POC

                                                              REGISTER NOW


                                                                Design. Discuss. Deliver.

                                                                Create visually engaging stories with Zoho Show.

                                                                Get Started Now











                                                                                      • Related Articles

                                                                                      • Search files and folders

                                                                                        You don't need to manually search through a long list of folders and files to locate what you're looking for. If you know the file name, the folder name, or the author's name, you can simply search using this information. If you only know a keyword ...
                                                                                      • Collect Files

                                                                                        WorkDrive lets you create collection links to easily request any number of users to upload files. Once users upload their files, you will be able to view their submissions and manage their files effortlessly. You can create separate collection links ...
                                                                                      • Supported files in WorkDrive

                                                                                        Supported files for conversion Zoho's built-in Office Suite helps you edit documents, spreadsheets, and presentations using Writer, Sheet, and Show respectively. (Learn more) You can upload files in different formats, such as .docx, .pptx, or .xlsx ...
                                                                                      • Live Text - iOS 16 feature

                                                                                        With the iOS 16 update, WorkDrive now supports the Live Text feature to enrich  user experience by enabling quick actions. With the Live Text feature you can copy text, open links, make calls, and more, based on the text that appears in the image or ...
                                                                                      • Add files and folders to a Team Folder

                                                                                        Create or upload files and folders to collaborate on team projects. Since Team Folders are a shared space, any file or folder you create is automatically accessible to everyone in that Team Folder. Only Admins, Organizers and Editors can add files or ...
                                                                                      Wherever you are is as good as
                                                                                      your workplace

                                                                                        Resources

                                                                                        Videos

                                                                                        Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                        eBooks

                                                                                        Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                        Webinars

                                                                                        Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                        CRM Tips

                                                                                        Make the most of Zoho CRM with these useful tips.



                                                                                          Zoho Show Resources