Add comments on files - Zoho WorkDrive

Add comments on files

Zoho WorkDrive allows reviewers to give feedback and exchange ideas on shared files using comments.

To add a comment
  1. Select a file and click the More actions icon  on the top action bar.
  2. Select Add Comment from the dropdown. Alternatively, you can right-click the file and select Add Comment.


    A preview of the file with the comments section will open.
  3. Type your comment. To tag a team member, type @ followed by their name.
  4. Click Post.
Note: Comments added inside Zoho office suite files (Writer, Sheet, and Show) will not be reflected in WorkDrive. Similarly, comments added in WorkDrive will not be reflected inside Zoho office suite files.

Annotations in WorkDrive

Using annotation, a user can add comments specific to any text or area and track them easily. Collaborators will be able to understand the comments easily with contextual suggestions and make changes or add replies more appropriately.

Note: Currently, you can only preview and annotate your PDF, image, and video files. Check here for all the supported PDF, image, and video file formats for preview in WorkDrive.

For PDFs

The annotation feature allows you to go to any particular page and add comments specific to any text or area on that page.

To annotate on a PDF file

Click on a PDF file to open. Alternatively, you can right-click on the file and select Open.
A preview of the PDF file will open.

To annotate the text part of a PDF file:
  1. Go to the required page and select the text you want to comment on. A popup menu will appear just above the selected text. 
  2. Click the Add comment icon  from the popup menu.
  3. Enter your comments and click Post.


Note: To mention someone in the comment, enter @ followed by their name. When the correct person is suggested, click on their name to tag.

To annotate the specific area of a PDF file:
  1. Click and drag from one corner to the other to select the required part of the document inside a rectangular area. A popup menu will appear just above the selected area.
  2. Click the Add comment icon  from the popup menu.
  3. Enter your comments and click Post.


For Images

The annotation feature allows you to add comments on any specific part of the image.

To annotate on an image file:
  1. Click on an image file to open. Alternatively, you can right-click on the file and select Open.
  2. Click and drag from one corner to the other to select the required part of the image inside a rectangular area. A popup menu will appear just above the selected area.
  3. Click the Add comment icon  from the popup menu.
  4. Enter your comments and click Post.


For Videos

The video annotation feature allows you to go to any frame in the video and add comments with a corresponding timestamp.

To annotate on a video file:

Click on a video file to open. Alternatively, you can right-click on the file and select Open.
A preview of the video file will open.

You can add a timestamp to your comments in two ways:

With the Comments tab:
  1. Pause the video at the specific frame where you wish to add a comment.
  2. Click on the Comments icon in the right pane to access the Comments tab.
  3. Enter your comment and click on the Clock icon to add the video's corresponding timestamp.
    The corresponding timestamp will appear in the comments tab.



  4. Click Post.
With the right-click option:
  1. Right-click on the video and select Comment on video's current time.
  2. Once this option is selected, the video will be paused and the current timestamp will be loaded into the comments tab.
  3. Enter your comment and click Post.
Info:
  1. The annotated comments with timestamps are highlighted with small yellow indicators on the video timeline. When you scrub/skip through the video, you can see the timestamp highlights with the corresponding user profile. Selecting a timestamp highlight will load the corresponding comment in the comments tab.



  2. When the comments get resolved, the indicators will be removed from the timeline.
  3. The video annotation feature is not supported in the full-screen preview mode.

Manage your comments

Click the Comments icon  in the right pane, to view the comments.

You can perform the below actions for the comments:

Reply
You can reply to a comment in two ways:
  1. Hover over a comment and click Reply.



  2. Hover over a comment and click the Reply icon   to send a reply mentioning the name of the commenter.



Resolve
If you wish to close a comment, click Resolve at the top-right corner of any particular comment.



Reopen
  1. Click the dropdown at the top-right corner of the Comments tab.
  2. Select Resolved from the dropdown.



  3. Click Reopen at the top-right corner of any particular comment.


Delete
  1. Hover over a comment and click the More actions  icon.
  2. Select Delete. A confirmation dialog box will appear.
  3. Click DELETE in the confirmation dialog box.



Copy comment link
You can copy and share the link of any comment to access it directly using the link.
  1. Hover over a comment and click the More actions  icon.
  2. Select Copy Link. The link will be copied to your clipboard.


Note: Currently, the annotation feature is not available in WorkDrive mobile apps. You can only view the annotated comments as generic comments.

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