Share files and folders internally from a Team Folder
- By default, all files and folders within a Team Folder are shared to all its members. This avoids the necessity to share files and folders with individuals again.
- Only the Admins and Organizers of a Team Folder can share its files and folders with other team members and external users.
- Share a file or folder with members who are NOT part of your Team Folder
- Share a file or folder with your entire team
Share a file or folder with members who are NOT part of your Team Folder
Select a Team Folder in the left pane under Team Folders.
Select a file or folder and click the Share button in the top action bar. A share dialog box will appear.
Alternatively, you can right-click a file or folder and select Share.Enter the email address of your team member and assign an access level.
Permissions for files include:
Share - Collaborators can share, edit, and add comments to the file
Edit - Collaborators can edit and add comments to the file.
View and comment - Collaborators can view and add comments to the file, but not edit them.
Edit field values (Only for Zoho Writer files) - Collaborators can read the file and fill the fields assigned to them.
View - Collaborators can only view the shared file.
Permissions for folders include:
Organize - Collaborators can create, edit, organize, and share files inside the folder and add comments to them.
Edit - Collaborators can create and edit files inside the folder and add comments to them.
View and comment - Collaborators can view and add comments to the file, but not edit them.
View - Collaborators can view files inside the folder and add comments to them.
Customize share based on your preference:
Click Add Message to include a short note or instruction with the share notification.
Check the Set Expiration box if you want to limit access to a specific period. Choose the desired expiration date and time.
Once done, click Share.
Your collaborators can find the shared files and folders under their Shared with Me section.
Share a file or folder with your entire team
Edit - Collaborators can edit and add comments to the file.
View and comment - Collaborators can only view and add comments to the file, but can't edit it.
View only - Collaborators can only view the file.
Edit - Collaborators can create, edit, and add comments to files inside the folder.
View - Collaborators can view and add comments to files inside the folder.
Remove or stop sharing files or folders
Select a file or folder and click the Share button in the top action bar. A share dialog box will appear.
Alternatively, you can right-click a file or folder and select Share.If you want to stop sharing a file or folder with individual collaborators, click the Share access dropdown and choose the Remove access option.
Note: You can also set the expiration date by choosing the Set expiration option.If you want to stop sharing a file or folder with your entire team, click Change Visibility next to Permalink and change your preference to Team Folder members and shared collaborators.
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