Managing members in Manuals

Managing members in Manuals

Overview  
In Manuals, you can assign specific roles to members to keep your content organized and up to date.
  • Contributors focus on creating and updating articles.
  • Admins manage the overall structure, permissions, and member roles within the manual.
Together, they ensure your manual stays accurate, structured, and collaborative.

Adding a contributor  

A Contributor is responsible for creating and editing articles within a manual. You can add contributors in two ways.

1. While creating a manual  
  1. Go to Manuals from the left menu.



  2. Click New Manual (1) at the bottom-left of the extended menu or click the + (2) icon on the top-right side.



  3. In the pop-up, enter the manual name and description.
  4. In Add contributors, search and select members or spaces.



  5. Choose where you want to create the manual.

  6. Click Create.


The selected members will be added as contributors and can start working on the manual.


2. In an existing manual

  1. Go to Manuals from the left menu.



  2. Open the manual where you want to add a contributor.
  3. Click the three dots icon in the top-right corner.



  4. Select Settings.
  5. Go to the Members tab.
  6. Click the gear icon next to the member’s name.



  7. Select Make Contributor.


InfoThe new contributor will receive a notification and can immediately start contributing to the manual.


Making someone an Admin  

An Admin has complete control over a manual.
They can:
  • Create and edit articles
  • Assign roles
  • Manage permissions
  • Organize the manual structure
 
To make a member an Admin:  
  1. Go to Manuals from the left menu.



  2. Open the required manual.
  3. Click the three dots icon in the top-right corner.



  4. Select Settings.

  5. Go to the Members tab.



  6. Click the gear icon next to the member’s name.
  7. Select Make Admin.

 

Removing an Admin or Contributor  

You can remove a member’s role when they no longer need editing or management access. Once removed, they lose role-specific privileges but can still access the manual based on its permissions.
 

Removing an Admin  

  1. Go to Manuals from the left menu.



  2. Open the required manual.
  3. Click the three dots icon in the top-right corner.



  4. Select Settings.
  5. Go to the Members tab.



  6. Click the gear icon next to the admin’s name.

  7. Select Remove Admin.

 

Removing a Contributor  
  1. Go to Manuals from the left menu.



  2. Open the required manual.

  3. Click the three dots icon in the top-right corner.



  4. Select Settings.

  5. Go to the Members tab.



  6. Click the gear icon next to the contributor’s name.

  7. Select Remove Contributor.

We hope this guide was helpful to you! For any queries or feedback, reach out to us at support@zohocommunityspaces.com. We're just an email away!