Hybrid project management
Modern projects seek realistic and adaptable project management tools that align well with the organization’s work style. Rather than restricting to a single approach, alternating the project management style to eventually meet the project’s demand is better preferred. Zoho Projects Plus meets this growing trend by offering a project management tool that allows organizations to follow a single or dual project management technique leveraged with comprehensive tracking and insights for all projects.
Zoho Projects Plus offers Projects for a comprehensive and structured project management approach and Sprints for dynamic progress of projects.
Both these techniques are widely used in various industries, and are effective in their approach. While there are project management tools supporting the different approaches, Zoho Projects Plus aims to support both approaches simultaneously.
When is hybrid project management the best fit?
- Internal teams in your organization use different project management techniques but require a unified tool.
- Projects outsourced to affiliate companies may use different project management models, yet project data is to be collated in a single tool for management.
- Teams require alternating between waterfall and agile methods for different phases of the project from a single tool.
- Every project data, no matter the project management method used, needs to be analyzed collectively for insights on project efficiency.
- A central repository of documents used in all projects is to be maintained for reference.
Let’s explore hybrid project management with Zoho Projects Plus with a series of business use cases.
Use case 1: Unifying teams varied in their approaches
A multinational company builds software products for its clientele. The software development team of the company prefers the Agile framework for dynamic planning and rapid release of the software, however, their finance team prefers a structured project management approach. They require a single application to manage all the projects and monitor growth.
- Planning finance Projects
The finance team uses Projects to plan and set prior milestones for each quarter, setup strict projects with fixed timelines, assign accountability for tasks and subtasks, use the inbuilt invoice and expense for effective billing, and analyze the team’s performance with reports and charts.
- Delivering software in Sprints
The software development team can plan their work with OKRs, add work items to backlogs and epics, collaborate with team members using meetings to plan their sprints, and schedule their releases on time.
- Using Projects Plus, each project created in Projects can be synced to Sprints and vice versa, maintaining data consistency across applications.
- Deriving insights with Analytics
Analytics helps the upper management teams gain a unified view of the progress of all projects, despite the technique they are managed in. It also helps monitor various aspects of the project like approaching deadlines, alignment with budget, employee and team progress, issue count, risk mitigation, and many such customizable parameters specific to the organization.
No matter the project management model followed, all teams can collaborate and work using a single tool, with pivotal control and consistent project data.
Use case 2: Switching project management techniques
A car manufacturing firm aims to double its turnover in the upcoming years. This requires precise planning of strategies, documenting the vision, phasing the plan of action, and working out the delivery timelines. However, when the production starts, rapid sprints and collaborative iterations are expected. After the production is complete, the launch of the product is planned in a phased out and structured approach.
This requirement requires alternating between different project management methods.
- Ideate with Projects
The initial ideation and planning are well established using Projects's comprehensive features. Each goal is added as a phase, and its related tasks are added to it. The Gantt chart helps plan project timelines, and the resource utilisation chart provides a fair view of employee work allocation. Budget of the entire project can also be calculated and apportioned to different phases.
- Produce in Sprints
The team follows the Scrum method of Agile projects supported in Sprints. Team members can collaborate with meetings, list down different work items in epics or backlogs, move workable items to time-boxed sprints, and plan their releases. The progress of the project can be monitored with KPIs using Sprints’s built-in reports.
- Launch with Projects
The team goes back to Projects to plan their launch strategy and executes it seamlessly using the various integrations supported by Projects.
- Overall monitoring with Analytics
Since all the projects are a part of Projects and Sprints, the business intelligence platform of Analytics makes sure to provide data-driven insights. The management teams can closely monitor principal parameters and derive key insights out of it.
Organizations can switch between different project management methods in the span of completing a single project. Hybrid project management provides flexibility to try and choose what works best for your teams.
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