WorkDrive | Using WorkDrive

Using WorkDrive
Accessibility Controls in WorkDrive
WorkDrive provides a range of accessibility controls to improve usability for individuals with vision, mobility, or learning challenges. These controls allow users to customize their experience to suit their needs better. Vision Accessibility ...
Index View
An Index view is an effective way to present users with a summary of what's available in a folder, sparing them the effort of opening each item manually. It serves as a dynamic guide, allowing users to quickly locate frequently accessed or critical ...
Tree Navigation View
When you have many folders in your My Folders or Team Folders, navigating to what you need can be quite a challenge. The Tree Navigation View in WorkDrive follows a hierarchical structure similar to a tree. It helps you navigate through the folders ...
Add a custom audio cover image
Zoho WorkDrive allows you to modify the default system-generated cover image to a custom cover image for your audio files. The updated image will appear in all audio preview (including external users' view and embedded view), and as a thumbnail in ...
Add Description and Chapters to a Video
You can add a description and chapters to any uploaded video file. This helps viewers understand the video content at a glance and quickly jump to specific sections, making it ideal for training, walkthroughs, or recorded meetings. Note: A user must ...
Add a custom video cover image
Zoho WorkDrive allows you to modify the default system-generated cover image to a custom cover image to show what's exactly in your video. The updated image will appear in all the video preview (including external users' view), embedded view, and as ...
Advanced file properties in WorkDrive
Zoho WorkDrive supports some advanced properties (meta data) for different file types. So, when you upload files from your desktop or from other cloud services with advanced file properties, you will be able to see them in WorkDrive. To view advanced ...
Image Library in Zoho WorkDrive
Images that users insert in Zoho editing software (Writer, Sheet, and Show) get stored automatically in their My Folders section. They can reuse these images directly from the Library in new editor files. Steps to access Image Library in WorkDrive : ...
Notifications in WorkDrive
To keep you in the loop on what’s happening in your team and Team Folders, Zoho WorkDrive shows you notifications in three different ways: Global or Bell notifications Unread notifications Email notifications Global or Bell Notifications The global ...
Add comments on files
Comments allows team members, external collaborators, and client users to provide quick feedback, ask questions, and collaborate on files without switching to external tools. To add a comment to a file: Select the file you want to comment on and ...
Sort and filter files and folders
Sort Files and Folders You can sort files and folders to organize your view and locate content quickly. To sort files: Go to any folder such as Team Folder or My Folders. Click the Sort by icon (↑↓) on the top menu bar. Choose a sort option from the ...
Using Recents and Favorites for quick access
Recent Files The Recents section shows a list of the files you've recently opened or edited in WorkDrive, regardless of where they’re stored. It helps you pick up where you left off, without needing to browse through multiple folders. To view your ...
Preview and download files
Preview a file You can preview a file without opening it for editing. Use the navigation arrows to flip through the files in a folder or album. 1. Select a file from My Folders or a Team Folder. 2. Click the More actions icon next to the Download ...
View file properties
Learn everything about a file in Zoho WorkDrive by viewing its properties. Learn how to view general info, versions, activity, and access stats of a file. General Info To view general information of a file: 1. Select a file in My Folders or a Team ...

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