A better way to calculate completion percentage.

A better way to calculate completion percentage.

Currently the developed zoho project program calculates a percentage calculation on the project overview page. (See % area in picture below outlined in RED)




This percentage is currently calculated by dividing the TOTAL NUMBER OF COMPLETED TASKS by TOTAL TASKS for a project.

This is helpful but I believe another calculation would be more helpful as a substitution or in addition to the current calculation.

My suggestion would to calculate the numerator as SUM OF ALL (% COMPLETED OF TASK x TASK WORK PLANNED HOURS) and the denominator as (TOTAL TASK WORK PLANNED HOURS).

Changing this formula would give you a more accurate picture of your true completion percentage of a project.



FOR EXAMPLE:
Scenario 1: A project has two tasks. Task 1 has project completion of 100% and 25 work planned hours. Task 2 has a project completion of 0% and 75 work planned hours.

Current setup shows a completion percentage of 50%. (1 of 2 tasks are done)
My suggestion would show as [(25*1)+(75*0)]/100 or 25% (25 estimated out of 100 estimated hours are completed)


Scenario 2: A project has two tasks. Task 1 has project completion of 50% and 50 work planned hours. Task 2 has a project completion of 0% and 50 work planned hours.

Current setup shows a completion percentage of 0%. (0 of 2 tasks are done)
My suggestion would show as [(50*.5)+(50*0)]/100 or 25 percent (25 estimated out of 100 estimated hours are completed)


After using that percentage it would be nice to see a table in task overview in zoho analytics tasks dashboard that would show the following statistics:
Budgeted Hours
Actual Hours Used
% of Budgeted Hours Used
% Project Complete
124
58.1
47%
95%
281
117
42%
80%
525
48.6
9%
10%

The % project complete would be filtered by the method mentioned above.

From there you could compare the %BUDGETED HOURS USED used to  % PROJECT COMPLETE to see if the project is trending ahead or behind schedule.

            • Sticky Posts

            • Zoho Projects: Quarterly Updates | Q1 2022

              We would like to share the quarterly updates for the period January to March. User Hierarchy: Users can enable Hierarchy settings to maintain a tree structure based on user roles. You can assign reporting managers and approve Timesheets based on the reporting
            • Custom Function for Milestone Auto-Complete

              A custom function is a of software code that can help automate a process. Users can write their own Custom Functions using deluge and call them from a workflow. Let us take a look at how custom functions can help organizations manage their workflow. Custom
            • Auto-update the Successor Task Status.

              Hello folks! We have come up with a new use case for custom function to help you automate the workflow of your tasks. Users can write their own Custom Functions using deluge and call them from a workflow. Consider a scenario where the status of the successor
            • Time Log Threshold for Reminders

              In Zoho Projects, the admins can now set a threshold for Time Log reminders. The user will be notified if the entered log hours are less than specified duration. For instance, if the admin sets 9 hours as the threshold and if a user logs 8 hours, a reminder
            • Tip #33: Restricting time logs for past and future dates

              Here's a tip on how to restrict users from entering log hours for the past or future dates in the Timesheet. Once timesheets are approved the invoice is generated for the month. If an employee makes changes to the past dates, the changes will reflect in the reports of the subsequent month. Reconciling this data with the previous month's invoice can be confusing and time-consuming. To avoid errors, the users are denied permission to add or edit past hours in the Timesheet by choosing the Don't Allow

            Zoho Pagesense Resources

              Zoho SalesIQ Resources



                    Zoho TeamInbox Resources

                      Zoho DataPrep Resources



                        Zoho CRM Plus Resources

                          Zoho Books Resources


                            Zoho Subscriptions Resources

                              Zoho Desk Resources

                                Zoho Projects Resources


                                  Zoho Sprints Resources


                                    Qntrl Resources


                                      Zoho Creator Resources


                                        Zoho WorkDrive Resources




                                            Zoho Campaigns Resources

                                              Zoho CRM Resources

                                                      Design. Discuss. Deliver.

                                                      Create visually engaging stories with Zoho Show.

                                                      Get Started Now


                                                        Zoho Show Resources