Cinq façons de sécuriser votre organisation sur Zoho One
Bonjour à tous,
Le fait que vos données soient accessibles en ligne demande à ce que leur sécurité soit garantie. En effet, le mot de passe peut ne plus s'avérer aussi efficace qu'avant, notamment lorsqu'il s'avère être d'une faible intensité. Un article de CNN indique que "123456" est toujours le mot de passe le plus utilisé à ce jour !
Vous pouvez heureusement sécuriser votre entreprise déjà en demandant à vos employés d'utiliser des mots de passe robustes, mais également grâce à nos astuces ci-dessous.
1. La surveillance des incidents
Vous pouvez surveiller et identifier les erreurs et problèmes relatifs aux connexions. Le tableau de bord de Zoho One est en effet un outil pratique qui identifie les menaces auxquelles votre organisation est confrontée : le graphique "Détails des connexions" vous permet d’évaluer les tentatives de connexion de tous les utilisateurs, l’emplacement et l’heure de la tentative, et même l’appareil utilisé pour la connexion. Une fois que vous savez où sont vos problèmes, vous pouvez commencer à les résoudre.
2. La gestion des accès
Gérer l'accès des utilisateurs est le B.A-ba de la sécurité. En effet, avec le changement des pratiques de travail et du télétravail, la gestion des accès est plus importante que jamais dans le sens où vous voulez être sûr que seules les bonnes personnes aient accès aux bons modules et avec les droits nécessaires.
Un écueil commun pour la plupart de nos utilisateurs est d’activer toutes les applications dans leur bundle Zoho One immédiatement et d’en accorder l'accès total à tout le monde. Or, vos agents d’assistance n’ont sans doute pas besoin d’accéder à Zoho Books ou Zoho Campaigns. Accordez un peu de temps à la stratégie et configurez la gestion des accès de vos utilisateurs en conséquence.
Gestion continue des accès avec Zoho One - Suivre régulièrement l’accès de vos utilisateurs et effectuer des modifications manuellement pourrait s’avérer difficile à tenir à long terme. C’est pourquoi nous vous suggérons d’utiliser les affectations conditionnelles dans Zoho One. L’affectation conditionnelle peut affecter automatiquement des applications aux utilisateurs existants et futurs en fonction de conditions basées sur des règles. Vous pouvez configurer une condition pour attribuer des rôles d’application spécifiques à des utilisateurs spécifiques, renforçant ainsi la sécurité basée sur l’accès.
Points d'accès sécurisés et fiables- Sécuriser l’accès physique est tout aussi important que sécuriser l’accès numérique. Nous vous suggérons fortement d’utiliser la fonction "IP autorisée" de Zoho One pour empêcher l'accès à partir d'une autre adresse IP que celle rentrée.. Cette fonctionnalité permet à vos utilisateurs d’accéder à leurs comptes Zoho One uniquement à partir d’adresses IP que vous aurez spécifiquement définies et de limiter les risques en n'autorisant que ce mode de connexion.
3. La délégation de sécurité
Imaginons un propriétaire d’organisation Zoho One qui partage ses identifiants avec un gestionnaire des RH, ce qui permet à ce dernier d’ajouter de nouveaux employés à l’organisation. Même si les raisons derrière l’action sont innocentes, elles peuvent entraîner des problèmes plus conséquents à long terme. C'est un exemple anodin de ce qu'il ne faut pas faire si vous souhaitez garder la main sur vos données. Si vous vous trouvez dans une situation où vous avez besoin de personnes supplémentaires pour gérer votre organisation Zoho One, nous vous suggérons fortement d’utiliser Zoho One Admins et Appli Admins pour déléguer des responsabilités — et seulement les responsabilités ! — en toute sécurité.
4. Connexion unique
Quand on parle de connexion unique (SSO), les gens ont tendance à se concentrer sur la convenance et la facilité d’utilisation. Cependant, le plus grand avantage de SSO est la sécurité. Non seulement il élimine l’utilisation de plusieurs mots de passe et la horde de problèmes qu’ils apportent, il suit également la norme SAML 2.0, assurant que seuls vos utilisateurs peuvent accéder à vos applications.
Pour en savoir plus sur le SAML, consultez ce lien de la vidéo.
5. Authentification multi facteur (AMF) fondée sur les politiques
L’utilisation de l'AMF est le premier conseil donné aux organisations par presque tous les experts en sécurité. Il comporte en effet plusieurs avantages :
Sécurité plus robuste - Le fait d’avoir une deuxième forme d’identification réduit considérablement les risques d'avoir les données exposées après un mot de passe piraté. La deuxième authentification qui vous demande confirmation attestera qu'il s'agit bien de vous.
Amélioration de la productivité et la souplesse- Nombreuses organisations qui ont adopté le télétravail, reconnaissent la productivité qu'il a apportée. Les employés ont leur propre marge de manoeuvre pour accéder à leurs données en toute sécurité, et ce d'où qu'ils soient : depuis chez eux, depuis un de leurs appareils, l'accès aux données reste sécurisé grâce à cette double authentification qu'ils peuvent configurer selon leurs moyens (QR Code, code, empreinte...).
Baisse du coût du service d’assistance et de gestion de la sécurité - L’authentification multi facteur permet de réduire le temps de réinitialisation des mots de passe. Leur laisser la main pour définir leur mot de passe et leur propre AMF permet de ne pas recourir au service informatique et d'épargner à tous de perdre du temps. Surtout à distance !
Une organisation peut établir sa propre sécurité en réglant elle-même ses politiques dans Zoho One. Nous vous suggérons de créer plusieurs politiques de sécurité avec différents degrés de sécurité, et de les appliquer aux utilisateurs en fonction de leur facteur de risque. Demandez-vous quels employés traitent les données les plus sensibles de votre organisation. Par exemple, les administrateurs de systèmes ou les directeurs de la paie peuvent avoir besoin de politiques de sécurité plus strictes que les agents de vente et marketing.
N'hésitez pas à nous partager votre expérience en commentaire.
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