Employee onboarding- report back to client

Employee onboarding- report back to client

I am responsible for onboarding new employees for my clients in their IT systems

I want the following workflow-

1. client fills out form for new employee
2. This creates a task list
3. I fill out the tasks as they are completed
4. Client gets a copy of the finished 'onboard form'

I'm finding it hard to accomplish this in any of the apps like Desk, Projects, Creator, People etc.

How would you do it?

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