Introducing Zoho WorkDrive—a Robust Collaboration Tool for Teams
Organizations are no longer limited by physical boundaries, where everyone must be present in the office to collaborate with co-workers and push projects forward.
But to accomplish this, teams need an efficient solution in place—one that helps them stay on task and monitor the crucial aspects of their ongoing projects.
That's why we've built
Zoho WorkDrive
, an online file sync, storage, and content-collaboration platform for modern teams, small businesses, and large enterprises. From 3-member startups to 3000+ multinationals, Zoho WorkDrive lets you organize and manage your team and organization files efficiently.
Now you can be in another part of the world—or on your couch—and still contribute to tasks, stay in touch with team members, and keep track of how things are progressing.
Here's how:
1. Secure, Organization-Wide Collaboration
Team Folders
Easily manage complex collaborative projects with your teams. A Team Folder is like a virtual bucket that you create for a particular project, purpose, or department, where you and your team can store and collaborate on files. Team Folders let you edit shared files and folders within a team or organization by helping you assign the right permissions to the right people. You can create public Team Folders, for everyone on the team to access common resources, and private Team Folders, for exclusive projects or assignments.
Fine-Grained Access Controls
Zoho WorkDrive comes with clearly defined roles and responsibilities, so everyone on the team knows what's expected of themselves and their teammates. Every Team Folder has four different roles:
-
Admin - By default, the creator of a Team Folder is its admin. The admin can add and remove members, add, edit, rename, move, and share files and folders, and manage Team Folder settings.
-
Organizer - Organizers can add new members to a Team Folder and also add, edit, rename, share, and move files and folders within the Team Folder.
-
Editor - Editors can view, add, edit, and rename files and folders.
-
Viewer - Viewers can view, copy, and download files, and also add comments to them.
External Sharing
Share your team files with individuals or groups outside your organization while retaining control over the original documents. You can share files as links and track their activity to see who accesses, edits, downloads, or shares the contents of the file.
-
Customizable File Links
Generate different external sharing links for any file or folder within a Team Folder, and customize them by applying link properties like password, expiration date, and access permissions. -
Track File Activity
Gather statistics on who's accessed the link you've shared. If you've given edit permissions for the link, you can also see the number of downloads and shares. You can also gather your recipients' data by making the name and email fields mandatory.
2. Decentralized Roles and Responsibilities
Zoho WorkDrive lets people at different levels in the organization take control of their team files.
This feature is designed to help team leaders delegate ownership, and team members understand their responsibilities with respect to work assigned, providing a clear, supportive working environment.
Lead your Team
Get an overview of your team's storage space, top team folders and members by usage, pending invites, file activity timeline, and a lot more right from your Admin Dashboard. You can even generate customizable activity reports on all the events that happened on your team during a specific period of time.
- Manage Team Folders
As the Admin or Organizer of a Team Folder, you have complete control over all files and folders stored within it. You can view the timeline for all activities performed, and delete Team Folders once your project finishes or if your team doesn't need it's contents anymore.
3. Seamless User Experience and Productivity Tools
Zoho Office Suite
- Drafts
Files in a Team Folder, created using Zoho Office Suite, remain as drafts and are accessible by other members in the Team Folder only after you mark them complete. This gives you the time and freedom to work on your drafts without other team members viewing or commenting on them too soon. - My Folders
We provide you with an exclusive space—My Folders—where you can work on documents independently, store personal files, or keep a record of projects undertaken. When you want to get your team involved, you can share the required files with specific team members or move them to a Team Folder so everyone has access. - Contextual Unread Notifications
Members of a Team Folder can focus on their content and, at the same time, be in perfect sync with each other about every change made, with the help of contextual Unread Notifications. - Global Bell Notifications
Get notified only when it's important to you. Global bell notifications notify you whenever someone creates a public Team Folder you may be interested in, shares a file or folder directly with you, or mentions you in a comment. - Universal Content Search
Forget having to manually wade through documents to locate your files when working with multiple teams on diverse projects. Use the search bar and apply filters such as date, location, and file type to find what you want. - Folder-First Approach
You don't have to do any workarounds to sort and organize your data. With our folder-first view, you see your folders first, then the list of files you have stored. - Thumbnail Preview
You can quickly see a thumbnail view of any file before you open it, and also increase the preview size if you want to see it in a larger size. - Breadcrumbs
Breadcrumbs helps you understand your current location and makes it easier for you to move around and trace your way back to previous locations in WorkDrive. Our file creation and upload buttons are contextually placed so that you always know where you're creating your files. - Accessible Permalinks
If you want to share your content on social media, or if anyone wants access to your files, you can easily share permalinks to your content with just a click. - Switch Between Teams
Are you part of two different team accounts in WorkDrive? No worries! Switch between them in the blink of an eye. - Compatibility Across Devices
Keep in touch with your team wherever you are with the desktop sync and mobile apps of Zoho WorkDrive.
So, what are you waiting for? Try out Zoho WorkDrive and share your feedback with us in the comments below. If you have any questions, write to us at support@zohoworkdrive.com.
Access your files securely from anywhere
New to Zoho Recruit?
Zoho Developer Community
New to Zoho LandingPage?
Zoho LandingPage Resources
New to Zoho Survey?
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho Marketing Plus?
Everything you need to run your marketing
New to Zoho Marketing Plus?
Everything you need to run your marketing
New to Bigin?
Topic Participants
Veena Thangavel
New to Zoho TeamInbox?
Zoho TeamInbox Resources
Zoho CRM Plus Resources
Zoho Books Resources
Zoho Subscriptions Resources
Zoho Projects Resources
Zoho Sprints Resources
Qntrl Resources
Zoho Creator Resources
Zoho CRM Resources
Design. Discuss. Deliver.
Zoho Show Resources
Get Started. Write Away!
Writer is a powerful online word processor, designed for collaborative work.
Zoho CRM コンテンツ
-
オンラインヘルプ
-
Webセミナー
-
機能活用動画
-
よくある質問
-
Ebook
-
-
Zoho Campaigns
- Zoho サービスのWebセミナー
その他のサービス コンテンツ
Nederlandse Hulpbronnen
ご検討中の方
Recent Topics
Need Inactive accounts to be visible in Reports in Zoho Books
I N=need Inactive accounts to be visible in Reports in Zoho Books to do recons of the accounts but when i see the same they are not visible in the Accountant - Account Transactions reportEdit item custom fields
Getting this error : Transactions have been created with the custom field. Hence it cannot be deleted. Not trying to delete it, just trying to change which modules to show in or to not show at all in transactions !Zoho Books - How to Invoke a Custom Function in Schedulers
We have multiple schedulers that send emails to customers in batches. Currently, we are maintaining the same code across several schedulers. Is it possible to use a custom function inside a scheduler script? If yes, how can we invoke the custom functionUse Zoho Books to bill for work done in Zoho Desk??
I'm trying to see if something is possible (and if yes, how). We use Zoho One to manage our business. We have a lot of clients that will put in a ticket (via portal) to have work done. Out techs will pick up the ticket, do the work, and then log the timeZoho Finance Suite - Customer Custom Tabs - Dynamic Link
Hi Finance Suite team, When creating a Custom Tab for a Client Portal, there is no option to add dynamic parameters. This would be very helpful for adding Zoho Analytics dashboards which can be dynamically filtered through the URL to only show informationModular Permission Levels
We need more modular Permissions per module in Books we have 2 use cases that are creating problems We need per module export permission we have a use case where users should be able to view the sales orders but not export it, but they can export otherBlueprint or Validation Rules for Invoices in Zoho Books
Can I implement Blueprint or Validation Rules for Invoices in Zoho Books? Example, use case could be, Agent confirms from client that payment is done, but bank only syncs transactions tomorrow. in this case, Agent can update invoice status to done, andFeature Enhancement Request – Text Formatting Options in Item Description (Zoho Books/Quotes Module)
Dear Zoho Development Team, Greetings from Radiant360 Integrated Technical Services LLC. We would like to bring to your attention a functional limitation we've encountered within the Item Table / Quote Description section of Zoho Books (and Zoho CRM Quotes).Add Option to Mass Dispatch by User
Hello! We are using the dispatch console to dispatch service appointments to our service ressources. Right now, the process is our dispatcher verifies each ressource's route for the day and dispatches it after validation. Sadly, there doesn't seem toBank Receipt Catagorization
Hi, how can I match a bank deposit to multiple customer's invoices ? For e.g. A single person paid to us on behalf of different five customers. I need to keep the separated invoices for each customerPer Level Approval for admins
We need Process admins like Zoho CRM in Zoho Books for per stage approval Currently in books, admins only have the option for Final Approval But for example, in cases like when an employee is on leave, we can't just approval one level we only have optionPayment on a past due balance
Scenario: Customer is past due on their account for 4 months. We suspend their billing in Zoho books. Customer finally logs into the portal and enters a new credit card. We associate that cardwith their subscription, which will permit the card to be usedHow to export all line-item descriptions for a specific item in Zoho Books?
I am trying to audit a specific item (“Item X”) that has been invoiced multiple times with different line-level descriptions. Here’s the situation: I am using Zoho Books (Professional). Each invoice may contain the same item but with different descriptionsList of hidden features
Hi Friends, I had another support chat today and low and behold the feature that I wanted just simply needed to be "enabled". I thought I'd share, and maybe see if others had some similar experiences. 1. This one is from 5 ish years ago. I asked if thereHow to change a BAS that has been filed
I have discovered that a group of expense transactions were accidentally placed in a asset account rather than an expense account. As a result I need to adjust the transaction and consequently most of my BAS to correct the error. Because the BAS haveHow to Export PDF with a custom Template
I need to export Sales Order with a Custom Template I have created How can I do it? I see an API to export the PDF but how can I choose which template to choose to generate the PDFCreate custom rollup summary fields in Zoho CRM
Hello everyone, In Zoho CRM, rollup summary fields have been essential tools for summarizing data across related records and enabling users to gain quick insights without having to jump across modules. Previously, only predefined summary functions wereAssociate email with a potential or project.
I have a pivotal requirement to associate emails from various suppliers (contacts) with different potentials or projects, on an email by email basis as they come in. This question appears to have been raised before but I cannot find a definitive yes "it can be done". Could anyone please tell me, yes or no. If the later I can stop wasting time and look at alternative crm systems. I would love not to have to do this. Thanks in advance.MTA - BAD IP reputation by outlook/hotmail
Messages to Microsoft email servers are bouncing back due to poor reputation. Message: 4.7.650 The mail server [136.143.188.206] has been temporarily rate limited due to IP reputation. For e-mail delivery information see https://postmaster.live.com (S775)Function with Search Records was working until a few weeks ago, around when "Connected Records" was released
I have a custom function that has been running for nearly a year now, which suddenly stopped working around the time Zoho released the "Connected Records" update. The function is no longer finding the record using the searchRecords function. I've changedIs CRM On Premise available
Hi Zoho team, Can you please let me know that CRM Zoho is available for On Premise as well? Thanks, DevashishHow to sync from Zoho Projects into an existing Sprint in Zoho Sprints?
Hi I have managed to integrate Zoho Projects with Zoho Sprints and I can see that the integration works as a project was created in Zoho Sprints. But, what I would like to do is to sync into an existing Zoho Sprints project. Is there a way to make thatOnline Assessment or any aptitude test
This video is really helpful! I have one question — if I share an assessment form link (through email or with the application form on my career page), how does Zoho Recruit evaluate it? Can a candidate use Google or external help while taking the test,Editing the Ticket Properties column
This is going to sound like a dumb question, but I cannot figure out how to configure/edit the sections (and their fields) in this column: For example, we have a custom "Resolution" field, which parked itself in the "Ticket Information" section of thisNeed a way to secure Prefill URLs in Zoho Forms (hide or encrypt prefilled values)
Hi everyone, I often use Zoho Forms with prefilled URLs to simplify the user experience — for example: https://forms.zohopublic.com/.../form?Name=David&Amount=300 However, the problem is that all prefilled values are visible and editable in the link.Incoming Threads Report
From data to decisions: A deep dive into ticketing system reports Customers raise questions and issues through multiple channels, such as email, chat, or tickets. To monitor the number of queries received on a specific day from each channel, leads canConditional layouts - support for multi-select picklists
Hi, The documentation for conditional layouts says the following: "Layout Rules cannot be used on the following field types: Auto Number Lookup Multi Select Lookup User Lookup Formula File Upload Multi Line" I have a custom module with a multi-pick listSamsung Keyboard Issues with Notebook
Dear Users, We're sorry to inform you that some of our users are experiencing certain issues like scrolling, delay/lag, cursor placement especially within the text notes. This occurs mainly due to Samsung Keyboard compatibility with Android 13 and someHow to apply customized Zoho Crm Home Page to all users?
I have tried to study manuals and play with Zoho CRM but haven't found a way how to apply customized Zoho CRM Home Page as a (default) home page for other CRM users.. How that can be done, if possible? - kipi Moderation Update: Currently, each user hasCloudflare Turnstile is now available in Zoho Forms!
Hello form builders! We have added a new layer of protection to help you keep your forms free from bots. Instead of forcing users to prove they are human, Cloudflare Turnstile quietly checks browser signals in the background. Your real users glide through,Power of Automation :: Unique Task & Issue Prefix Format and Sequencing Rule
Hello Everyone, A custom function is a software code that can be used to automate a process and this allows you to automate a notification, call a webhook, or perform logic immediately after a workflow rule is triggered. This feature helps to automate【Zoho CRM】キャンバス機能のアップデート
ユーザーの皆さま、こんにちは。コミュニティチームの藤澤です。 今回は「Zoho CRM アップデート情報」の中から、キャンバス機能のアップデートをご紹介します。 目次 グリッドについて フォーム表示のタブについて 1. グリッドについて ビジュアルデザインは細部の調整に手間がかかりますが、キャンバスのグリッドを使えば要素を整理し、バランスよく配置できます。 画像やデータなどの要素をグループ化せずに簡単に配置できます。 余白を調整することで、要素間の視覚的なバランスを保つのに役立ちます。 「表示切り替え基準の幅」を設定すると、デザインをレスポンシブに調整できます。Deleting unwanted ticket replies
Hello, In a Zoho Desk Ticket thread, sometimes one of the recipients has auto-reply activated. This creates a new message in the Ticket thread that not only pollutes the thread, but most importantly cannot be replied properly because usually auto-reply e-mails don't do "reply all", so the other recipients are not included. I want to delete such a message in the Ticket thread. I searched the help of Zoho Desk, but only found a way to mark as Spam (https://help.zoho.com/portal/kb/articles/marking-support-tickets-as-spam)Issue: Ticket Export Does Not Include Ticket Threads
Dear Zoho Desk Support Team, I hope you’re doing well. I wanted to bring to your attention that the current ticket export feature in Zoho Desk does not seem to include the ticket threads or conversation history. When exporting tickets, only the summaryAbility to Set Client Name During Portal Invitation
Hi Zoho Team, We would like to suggest an important enhancement to the Zoho Creator Client Portal functionality. Zoho Creator recently introduced the option to set a client’s display name in the Client Portal settings, which is very helpful for creatingスマホでキャンペンメールを見ると正しく表示されない
キャンペーンのメール（HTML）を作成しましたが、スマホ表示に切り替えると正しく表示されません（添付参照）過去に作成したキャンペーンでは特に意識してませんでしたが、問題なく表示されていたようです。うまく表示される場合とされない場合の違いは何でしょうか？136.143.188.51 blocked by spamcop
Zoho mailserver seems to be blocked by spamcop. Cant send mail to my customer. Not sure what to do.Zoho Calendar Integrated Into CRM?
I've searched around the forums but couldn't find anything addressing this . . . Is there a plan to integrate Zoho's stand alone calendar solution into Zoho CRM? The CRM calendar does an OK job but is very basic and the Zoho calendar is great, but I've only figured out to subscribe to my CRM calendar within ZCalendar - there is no 2-way sync. My preferred solution would be for ZCal to become the default calendar/event solution within Z CRM. Is this on the roadmap? ThanksCan I Create Different Page Layouts Based on a Specified Module Pick List Field
I am trying to work out how to create different page layouts based on a specified module pick list field value, like the Salesforce feature where you can define multiple record types and then create custom page layouts for each record type. This is a super important feature as for almost all the modules we are using (Leads, Potentials, Accounts) we need to be able only show fields relevant to the record type. E.g. We need a very different page layout for a consumer lead Vs a commercial lead, sameScheduling Tasks in Relation to Project End Date
I use Zoho project to help manage tasks that relate to a number of specific business events that take place. I would like to be able to have my project end date be the date of the event and then work "back" from that date to say... Add a task 2 weeks before the project end date to remind me to XYZ. Does anyone know if there is a way to base task timings back from a project due date rather than a project start date?Next Page