Tip #27: Keeping your notes private in Writer documents

Tip #27: Keeping your notes private in Writer documents

While creating a document, you would have often felt the need to add notes that you wished should be visible only to you. For example, you would have wanted to add a note to add more details to a section, to quote the source of a data, to verify a statement with your team, to use a table from the document in your presentation, and so on.
Many a time, while coauthoring or collaborating on a document with your team, you might have wanted to jot down a few points to add in your part of the document, add a note to remind you to ask the author to check a specific statement, etc.

Why private notes?

Notes are usually for personal consumption. So, when you are collaborating on a document or working on a document that you will share with your team, you generally don't want your notes to be visible to others. To keep them private, the only option that you had was to jot them down in a separate document that isn't shared with anyone. And, you might also have been wondering if there will be a way to create private notes, within a document.
Rest easy for you can now add private notes in any document, even if it is a shared one, with the Visibility option in Writer's Comments.

How to add a private note?

  1. In the document that you are working on, switch to REVIEW mode by clicking the COMPOSE option in the top right corner, and choosing REVIEW.
  2. Highlight the sentence or portion of the text for which you wish to add a private note.
  3. Click the Add Comment button.
  4. Enter your note in the comment box.
  5. Click the  icon located at the bottom of the comment box and choose Only me.

    Note: In case you want to keep this note to be private or visible to not only you but also a few of your team members or peers, click the Custom option instead of Only me and add the required users.
  6. Click Add. You will see the  icon in your comment, indicating that it is private and will be visible only to you.
Keep following this space for more articles on the many hidden gems in Writer. Need any assistance or info, just drop an email to support@zohowriter.com

Happy Writing!

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