Tip #27: Keeping your notes private in Writer documents

Hello,

While creating a document, you would have often felt the need to add notes that you wished should be visible only to you. For example, you would have wanted to add a note to add more details to a section, to quote the source of a data, to verify a statement with your team, to use a table from the document in your presentation, and so on.

Many a time, while coauthoring or collaborating on a document with your team, you might have wanted to jot down a few points to add in your part of the document, add a note to remind you to ask the author to check a specific statement, etc.

Why private notes?

Notes are usually for personal consumption. So, when you are collaborating on a document or working on a document that you will share with your team, you generally don't want your notes to be visible to others. To keep them private, the only option that you had was to jot them down in a separate document that isn't shared with anyone. And, you might also have been wondering if there will be a way to create private notes, within a document.

Rest easy for you can now add private notes in any document, even if it is a shared one, with the Visibility option in Writer's Comments.

How to add a private note?

In the document that you are working on, switch to REVIEW mode by clicking the COMPOSE option in the top right corner, and choosing REVIEW.
Highlight the sentence or portion of the text for which you wish to add a private note.
Click the Add Comment button.
Enter your note in the comment box.
Click the icon located at the bottom of the comment box and choose Only me.

Note: In case you want to keep this note to be private or visible to not only you but also a few of your team members or peers, click the Custom option instead of Only me and add the required users.
Click Add. You will see the icon in your comment, indicating that it is private and will be visible only to you.

Keep following this space for more articles on the many hidden gems in Writer. Need any assistance or info, just drop an email to support@zohowriter.com

Happy Writing!

New to Zoho LandingPage?

Access Zoho LandingPage

Zoho LandingPage Resources

New to Zoho Survey?

Access Zoho Survey

Latest Feature Updates

Explore our Pricing & Plans

Zoho Survey Resources

Android Mobile Surveys

Insurvey Blogs

Insight Blogs

Tips & Tricks

New to Zoho CRM Plus?

Deliver unforgettable customer experiences

ACCESS ZOHO CRM PLUS

New to Zoho CRM Plus?

Deliver unforgettable customer experiences

ACCESS ZOHO CRM PLUS

New to Zoho Marketing Plus?

Everything you need to run your marketing

ACCESS ZOHO MARKETING PLUS

New to Zoho Marketing Plus?

Everything you need to run your marketing

ACCESS ZOHO MARKETING PLUS

New to Bigin?

Signup Now

Access Bigin

Latest Feature Updates

Zoho Desk Resources

Desk Community Learning Series
Digest
Functions
Meetups
Kbase
Resources
Glossary
Desk Marketplace
MVP Corner
Word of the Day

Tout forum

France ZUGs

Zoho SalesIQ Resources

Topic Participants
Shri Rakkshaa Gk

Sticky Posts
8 Neat Tricks in Writer You Should Know About
Want to get the most out of Writer and speed up your work? You've come to the right place. We've compiled some productive shortcuts in Writer that can help you get work done more quickly: 1. Look up synonyms No more need for a bulky thesaurus! Use Writer's synonym suggestions to explore different word choices, and find the one that fits your style and tone the best. All you have to do is right-click on a word, and select Synonyms from the dropdown list. 2. Insert images, tables and more Typing
Tip #26: Filter your records before merging a document
Tom is an HR executive who has to send onboarding emails every month to newly joined employees. He has a master spreadsheet with all the employee details, and new employees are added to them as they join. It's the month of March and Tom has to send onboarding emails to employees who've joined this month. But, how is Tom going to go through a big spreadsheet with multiple new and past information, and send onboarding emails to the set of newly joined employees? Simple, by filtering and merging
Tip: #11 Collaboratively fill documents with your colleagues and clients
Last week we talked about how Fillable Fields can help you create contracts and proposal templates you can repurpose across your processes. This week, we'll talk in detail about how to collaboratively fill those templates with your clients and team. Say you've entered into a contract with multiple clients but the final contract amount is still under negotiation. Using fillable fields, partners can quote their contract fee directly in the template document without affecting other areas of the document. You
Tip #07: Five best defaults in Writer you can change to complement the way you work
Find yourself adjusting settings to the way you like every time you create a new document? Try tweaking the default settings instead. From font styles to auto correct options and more, here are the five best defaults settings you can control. 1. Default font style Use your favorite typography across all your documents. You can customize a font style by adding a color, adjusting its size and more, and then set it as default. To do this, go to More Options > Format > Font. Choose a font style
Tip #06: Make the best use of Zia in Writer
About to share your work with your team? Looking to get a second opinion quickly before that? Let Zia do it. Zia, Zoho's AI-powered intelligent assistant is now part of Writer. She's trained to check and polish your work. She doesn't just read, she understands. So apart from grammar and spelling checks, she'll let you know when you've used a wrong adjective, or have missed out words based on the context of your piece. Every time you write, Zia makes a scorecard after carefully assessing your