Welcome to our very first post in the Tips & Tricks series for Zoho WorkDrive. Through this series, we will share tips on how to make the most of lesser-known features and use WorkDrive to its fullest capabilities.
In a WorkDrive Team, users can create a Team Folder to store files for a particular project or a purpose. You can create either a Public Team Folder, where the data stored in it is accessible to every team member, or a Private Team Folder, where the files and folders accumulated are available only to a specific set of people.
By default, any member of your team can create Team Folders. If your organization comprises of multiple departments and a considerable number of employees, there is a chance this might result in excess Team Folders, cluttering your storage space. It could also lead to confusion if people create two or more Team Folders for the same project or purpose.
That's why Zoho WorkDrive allows admins to restrict users from creating Team Folders.
You can set permissions to only Team Admins or any member of your team to create Public and Private Team Folders in your organization's WorkDrive account.
Click Admin Console at the bottom-left corner of the left pane and navigate to the Roles and Permissions tab in the Settings section.
Here you will find options to decide who can create public and private Team Folders.
- Toggle ON Team Admins Only to restrict other team members from creating a Team Folder
- Toggle ON Anyone on the Team to allow all of your team members to create a Team Folder
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