What are the implications of archiving an expense report in Zoho?

What are the implications of archiving an expense report in Zoho?

We would like to archive Approved expense reports after certain period.

I checked in some posts from years ago in this community and it was mentioned that the only way to archive approved reports was to reject  and afterwards archive the reports. We find this solution/process not suitable for our organization as we would like to keep the reports with the latest REAL status (Approved or Rejected) available either in the tool or externally.

Having said that I would like to understand what does it mean to Archive an expense report. There is a button to archive and a view in Reports to see archived reports, but are those the actual reports? Or is it a lighter version of the report? What is the benefit of archiving a report? Does it make the other views (All, Approved, Rejected, etc.) lighter?

          Zoho TeamInbox Resources

            Zoho DataPrep Resources

                Zoho CRM Plus Resources

                  Zoho Books Resources

                    Zoho Subscriptions Resources

                      Zoho Desk Resources

                        Zoho Projects Resources

                          Zoho Sprints Resources

                            Zoho Orchestly Resources

                              Zoho Creator Resources

                                Zoho WorkDrive Resources

                                    Zoho Campaigns Resources

                                      Zoho CRM Resources

                                                    Design. Discuss. Deliver.

                                                    Create visually engaging stories with Zoho Show.

                                                    Get Started Now

                                                      Zoho Show Resources

                                                        Zoho Writer Writer

                                                        Get Started. Write Away!

                                                        Writer is a powerful online word processor, designed for collaborative work.