What are the implications of archiving an expense report in Zoho?

What are the implications of archiving an expense report in Zoho?

We would like to archive Approved expense reports after certain period.

I checked in some posts from years ago in this community and it was mentioned that the only way to archive approved reports was to reject  and afterwards archive the reports. We find this solution/process not suitable for our organization as we would like to keep the reports with the latest REAL status (Approved or Rejected) available either in the tool or externally.

Having said that I would like to understand what does it mean to Archive an expense report. There is a button to archive and a view in Reports to see archived reports, but are those the actual reports? Or is it a lighter version of the report? What is the benefit of archiving a report? Does it make the other views (All, Approved, Rejected, etc.) lighter?
    Zoho Marketing Automation

            Zoho Pagesense Resources

              Zoho SalesIQ Resources

                    Zoho TeamInbox Resources

                      Zoho DataPrep Resources

                        Zoho CRM Plus Resources

                          Zoho Books Resources

                            Zoho Subscriptions Resources

                              Zoho Desk Resources

                                Zoho Projects Resources

                                  Zoho Sprints Resources

                                    Qntrl Resources

                                      Zoho Creator Resources

                                        Zoho WorkDrive Resources

                                            Zoho Campaigns Resources

                                              Zoho CRM Resources

                                                      Design. Discuss. Deliver.

                                                      Create visually engaging stories with Zoho Show.

                                                      Get Started Now