Based
on the severity of the issues, the project teams will be involved in
handling issues with the appropriate level of care. Activities such as
prioritizing the issues, determining a deadline, and measuring the
severity level, need a well-planned meeting. The GoToMeeting extension
for Zoho BugTracker helps you to manage your meetings from within your
Zoho BugTracker account. You can schedule meetings, view upcoming
meetings, and join a particular meeting all in one place with just a few
clicks. You need an active GoToMeeting account to use this extension.
Installing the extension
- Navigate to
> Marketplace > All. - Search for and click on GoToMeeting for Zoho BugTracker.
- Click Install.
- Agree to the terms of service and click Install.
- Under the General section, select the profiles, projects, and users you want the extension to be shared with or given access to.
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- Agree to the terms of use.
- Click Install Extension.
- Under the Connections section, click Authorize. Sign in with your Zoho credentials.
- Click Authorize. Sign in with your GoToMeeting credentials.
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Scheduling meetings
Whenever
you need to invite specific people for meetings, you can create a
meeting and share the meeting URL with them through email. To do so, you
can access the extension from the top band.
- Click the Extensions icon (
) at the top-right corner of your top band. - Click GoToMeeting from the app menu. The Schedule Meeting page will open in the right panel.
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- Enter a Meeting name.
- Enter the Date on which the meeting is to be scheduled.
- Enter the Time Zone.
- Enter the Time and Duration of the meeting.
- Click Save. You will get a meeting URL, which can be shared to invite people for a meeting.
View/Join upcoming meetings
You
can view all your upcoming meetings from the Meetings List tab of the
extension widget. Click the link provided in a meeting's details to join
the particular meeting.
- Click the Extensions icon (
) at the top-right corner of your top band. - Click GoToMeeting from the app menu.
- Click Meeting List. The list of all the upcoming meetings scheduled by you will be listed along with the meeting link.
- Click Meeting Link to join the meeting.
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- Click
to edit the meeting details. - Click
to delete a meeting scheduled.
Join a meeting with the Meeting ID
When you receive a GoToMeeting invite, you can join using the meeting ID. Use the Join Meeting tab to join the meeting.
- Click Join Meeting to join a meeting scheduled by others.
- Enter the nine-digit Meeting ID and click Join.
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To
schedule a meeting with the team members linked to the task of a
project, access the extension from the task details page. The meetings
scheduled on this page will be visible to all the members linked to a
particular task.
- Open a project from your project list.
- Click Tasks in the left band.
- Open a task from the listed tasks.
- Click GoToMeeting tab in the task bar.
- Under Meeting History, the last five meetings of the previous calendar days will be displayed.
- Click Schedule/Join Meeting in the right-top corner.
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- Click Add Note to include any meeting notes.
- Under Description, add your meeting notes and click Add. The added notes will be visible to all the team members.
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- Click Delete to cancel a meeting.
To Schedule Meeting
- Enter a Meeting name.
- Enter the Date that the meeting is to be scheduled.
- Enter the Time Zone.
- Enter the Time and Duration of the meeting.
- Click Save. The meeting link generated will be displayed in the Comments tab.
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To Join Meeting
- Go to Join Meeting tab.
- Enter the nine-digit Meeting ID.
- Click Join.
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Uninstalling the extension
- Navigate to
> Marketplace > All. - Click Installed.
- Click GoToMeeting for Zoho BugTracker.
- Click Uninstall.