This app is published in accordance with Marketplace review process. For pricing details, you can refer to this page.- Category - Education
- Vendor - Zoho Corporation
- Pricing - Free
Overview
Managing an educational institution is no simple task. The sheer magnitude of processes involved is overwhelming and include managing and organizing various aspects of school operations, storing student and faculty data, tracking attendance, scheduling timetables, academic performance tracking, and communication with parents. But fret not, our education management app brings all of those processes into a single application, where you can manage both administrative and education tasks without any hassle. We've also got you covered from high school to university. Keep students and teachers on the same page with customized dashboards and email/SMS notifications on both web and mobile.
Who can use this application?
If you've been tasked with keeping an educational institution running by managing its students, faculty, and operations, then this app is an absolute must-have in your suite.
Key features
- Effortlessly run your institution and administrative processes by managing student, teacher, and parent details in one place.
- Plan out the academic year by instantly generating administrative calendars, get personalized course timetables for every class/semester and faculty member, common timetables and much more.
- Automatically generate ID and registration numbers for each new student enrollment.
- Enable students to view their performance reports through their dedicated portals.
- Automate end-to-end attendance management and track faculties' and students' attendance in real-time.
- Efficiently plan your school events along with the schedule and itinerary.
In addition to the above, you can also:
- Customize your application according to your brand, using application themes and custom logos
- Download this application on your mobile and tablet devices and start using them now!
Application flow
Modules in this application
This application typically provides a user interface that allows your faculty to add students, create timetables and map them to classes, send custom announcements to students and track students' attendance to gain a clear picture of attendance patterns. As an admin, you can add students and faculty details from your existing list with just a click. With digital timetables and name lists, manual errors are a thing of the past.
Database module
This module serves as the unified database for your institution-related details and helps you to systematically control the various parts of your institution. In the module, you can add:
- Academic year to view details about the current working year
- Departments to categorize faculty, classes, and students
- Designations of your faculties
- Types and details of courses you offer
- Semester details and their timetable slots
- Student and faculty details
- Day orders i.e., the number of working days and hours in each week.
Admin module
![](https://static.zohocdn.com/zoho-desk-editor/static/images/info.png)
This module can be accessed only by admin and super-admin.
This module enables you to perform admin-specific tasks, such as adding and maintaining a database of basic and contact details of your faculties and students. Once these details have been added, this application will be shared with your faculty member, and students, with restricted permissions as configured.
You can also maintain a list of all the courses you offer. Additionally, you can view the status of attendance marked as completed or pending in your academic year.
![](https://static.zohocdn.com/zoho-desk-editor/static/images/info.png)
This module can be accessed by both admin/super-admin and faculty members.
In this module, you can create semester-based academic calendars that cater to the working days and hours for that semester. All you have to do is specify courses, holidays, and term duration. This education management application then instantly compiles customized timetables in a convenient, calendar-style report. You can also modify the working days for the current academic year by inserting or deleting days from the day order. Additionally, you can generate separate timetables for students and teachers, or a common one that can be used by administrative faculty to plan courses.
Student profile
![](https://static.zohocdn.com/zoho-desk-editor/static/images/info.png)
This module can be accessed only by students.
Students can access their personalized portal using their login IDs and view the following details. They will appreciate the fact that their dashboard displays upcoming classes, events, and attendance history, along with the following.
- Basic details that can be edited
- Academic details, such as courses registered and faculties
- Attendance and leaves for the current academic year
- Common and course timetable
- Quick links section to send mails
Faculty profile
![](https://static.zohocdn.com/zoho-desk-editor/static/images/info.png)
This personalized portal can be accessed only by your faculty members using their login IDs.
Your faculty members of your institution can view their students' details and attendance records, allowing them to plan their class schedules. They can monitor student attendance through a dedicated tab on their dashboard, send bulk emails to students and tweak timetables based on demand. Additionally, they can view the following.
- Academic details, such as courses registered and faculties
- Attendance and leaves for the current academic year
- Common and course timetable
- Quick links section to mark attendance, send mails to students, and so on
- Notifications section containing event and project announcements
Events module
![](https://static.zohocdn.com/zoho-desk-editor/static/images/info.png)
This module can be accessed by both admin/super-admin and faculty members.
Do away with the chaos of planning cultural or scholastic events by jotting down every detail and plan them in advance to avoid last-minute mishaps. This module enables you to schedule and plan events efficiently. You can add programs to each event, along with the schedule and itinerary.
Projects module
![](https://static.zohocdn.com/zoho-desk-editor/static/images/info.png)
This module can be accessed by both admin/super-admin and faculty members.
This module helps you to accurately track the progress of academic research projects undertaken by students and faculty. You can add projects, assign them to students, and carry out periodic follow-ups using automated emails, and update completion statuses with a single click.
Install the application
You can install the app from three locations:
- Zoho Creator App Deck
- Zoho Marketplace
- App Gallery
Installing the application from Zoho Marketplace is easy! Once you install it, the app will be set up and ready to use. You can explore the modules in the app, tweak the app to accommodate use cases specific to your business, and add, modify, and view data.
You can also add users and define roles and permissions, such as add, modify, delete, and view data, and map users to the permissions defined, thus allowing them limited or full access to your app.
- Go to Zoho Marketplace.
- You can refer to this section to view the other places from which this app can be installed.
- Select the Education Management card and click Install.
The application will be installed on your device and you'll be ready to go!
Application setup
The
Education Management application makes the entire process of monitoring your institutions and managing your administrative processes a seamless experience. From adding faculty and student details and curating timetables for classes, to maintaining portals for every student, there's a module for every stage, in this fully customizable education management and tracking application. After
installing the application, admin/super-admin can perform the following actions.
- Access the Academic Years form and add the working years.
- Next, access the Current Academic Year and Semester form, select the current academic year and semester as odd or even.
- Enter your departments in the Add Department form and types of courses you offer in the Add Courses form.
- Access the Add Course Details form and add the course details applicable to the respective departments.
- Enter the various designations in the Add Designation form and allow them to allocate courses by ticking the checkbox next to Allow to Allocate Courses.
- Add semester details and timetable slots in the Add Semester and Add Slots forms respectively.
- View the details of all your students and faculties in the Student Details and Faculty Details reports respectively.
- Enter the type of events you want to conduct and projects you want to assign in the Add Event Types and Add Project Types form respectively.
- Finally, access the No of Day orders and hours form and add the number of working days and the hours per working day.
![](https://static.zohocdn.com/zoho-desk-editor/static/images/file.png)
Note:
- You can add the students' and faculties' details in the Admin section.
- Once you have added the students' and faculty details, the application will be shared with them.
Step 2: Navigate to the Admin section - Add your students' basic details and their guardian details in the Add Student form.
- Similarly, access the Add Faculty form and enter your faculties' basic and contact details. Specify their department and designation, based on which the application will be shared to them with the configured permissions.
- Access the Add Course Details form and add the course details applicable to the respective departments. (Ignore if you've already added them in the previous section).
- Access the Attendance Status Search form, enter the required details and view the status of attendance marked as completed or pending for that academic year.
![](https://static.zohocdn.com/zoho-desk-editor/static/images/info.png)
You can send announcements to all faculties and students of respective classes by accessing the Send Mail form and entering the required details. The mails will be triggered upon successful submission.
- Access the Add Semester Academic Calendar form and choose to generate day orders or insert and delete days.
- Generate day orders by entering the start and end date of the semester, mapping the current academic year and selecting the holidays. Your academic calendar will be generated as a list based on the given start and end dates.
- Insert or delete working days in any academic year by clicking the respective buttons.
- Access the Add Common TimeTable form, specify the day order and add timetable slots for each working hour.
Step 4: Navigate to the Projects section
- As a faculty, access the Add Project form and enter the project details. You can assign a project to a specific set of your students and track the project status.
- View and modify the project details in the Project Details report.
Step 5: Navigate to the Events section and add cultural events, sports day events, and so on.
Your app is now all set up for use!
Automation
The app is fully equipped with automations to monitor and manage your schools efficiently and effortlessly. The workflows in the app are used to hide/show and enable/disable certain fields in the forms, trigger emails upon adding faculty, redirect to another form upon a form's submission, send emails to parents upon their ward's absence, and more.
Sharing your app
You can share this app with
users at your organization, defining
roles and
permissions so that users with specific roles have specific levels of access to the components of the app.
Click here to learn how to share your app.
![](https://static.zohocdn.com/zoho-desk-editor/static/images/file.png)
Note:
This application is optimized to be downloaded as an application on your mobile or tablet device.
![](https://static.zohocdn.com/zoho-desk-editor/static/images/info.png)
If you wish to uninstall this application, you can do the following.
1. Navigate to
Solutions and click the
Education Management application.
2. Hover over the card and click the ellipsis icon (three dots).
3. Click Delete.