Reports | Exporting Reports - Zoho Forms

Exporting Reports

List View

 You can export report entries as a CSV or PDF file.

To export selected report entries,
  1. Go to the report and click the Entries tab.
  2. Click the Export icon to export all the report entries in bulk.

    Export in bulk

    If you wish to export selected report entries, select the desired entries and click the Export icon.
  3. Select whether to export the report entries as a CSV or PDF file.

    Export as CSV or PDF


    Export as CSV

    You can find the number of daily exports being used up for your account in the Export pop-up. 

    The Threshold limit for the number of rows that you can export as CSV is 100,000
    If the number of records to export exceeds this threshold, the daily limit listed below will be applied based on your plan subscription.

    Plan

    Limit

    Basic

    25

    Standard

    50

    Professional

    100

    Premium/Express

    200

    Zoho One

    200


    The maximum number of rows that you can export irrespective of your plan is 1,000,000 (This includes the rows added in the Subform of each entry).

    Export as PDF

    The maximum number of rows that you can export as PDF is 5,000.
  4. To export the report entries as a password protected file, select the Protect with a password option.
    If you choose to export as PDF, you can export each entry in a new page by selecting the Start entry in new page option.
  5. If you have a Matrix Choice field (in DropdownText BoxNumberCurrency type ) on your form, you can choose to export the CSV file it's data in any of the following 2 formats depending on how you want to analyze the data:
    1. Combine answers in a cell: In this format, all the choices selected within the Matrix Choice field are combined into a single cell in the exported data. This can be useful when you want a quick overview of the respondent's choices without the need for detailed analysis.
      In a single cel
    2. Provide individual cells for each answer: In this format, each selected choice within the matrix choice field is exported into a separate cell. This format provides a more detailed view of the respondent's choices and allows for more granular analysis.
      In separate cells
    1.  Click Done. The file will be downloaded in the selected format.

      Export Report as CSV
    Note: If your form contains encrypted fields, you can choose to mask/unmask them while exporting reports.
    You can find the number of daily exports being used up for your account in the Export pop-up. If there are more than 100,000 entries to be exported, the export limit will be applied based on your plan.

    Kanban View

    You can export your report as a CSV file in Kanban view.

    To export the report
    1. Go to the desired report and click Export icon.
    2. Select Export as CSV to export all entries in the report as a CSV file.

      Kanban - Export as CSV
    Note: Unlike List view exporting selected entries is not feasible in Kanban view as it does not support multi-select option.
             3. To export the report entries as a password protected file, select the Protect with a password option to enter the password and click Done to download the file in CSV format.

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