This option allows you to share your form with a specific set of users in your organization with defined permissions.  By default, a privately shared form will appear in the form listing of the shared user. You can choose to send an email to users with a link to the form. 
To share your form with specific users in your organization, 

1. In your form builder, click the  Share tab.
   
2. Under Share With , click Specific Users .
   
3. In Share With , enter the email addresses of the users you wish to share the form with.  If the email address is a part of your Zoho Forms account, you will find the user's name in the dropdown to select.
   
4. In the  Allow users to  dropdown, select the form permission you wish to grant to th e users.  Read more   o n permissions here. 
   
5. To notify your users about the shared form via email, select the  Notify Users option. You can change the default message which is provided with a link to the shared form.
   
6. Click  Share  ( Share & Notify if you have selected to notify the users via an email).
   
   
   

1. View and Submit Form : With this permission, the user will be able to access, fill, and submit the form.
   
2. Modify Form : With this permission, the user will be able to edit, access, fill, and submit the form. 
   
   

To view the list of Users having  Modify Form  permission, click the  icon in the top-right corner of your form builder. 
To start a group chat with these users, click  Chat . A chat window with the name of the form including all the users having  Modify Form  permission will popup. 

Allowed Actions	Form Owner	View and Submit Form mode	Modify Form mode
Access and Submit	Yes	Yes	Yes
Builder	Yes		Yes ( Except Payment and CRM fields )
Rules	Yes		Yes
Themes	Yes		Yes (Except saved Themes)
Settings	Yes		Yes (Except Document Merge and Manage Form Attachments)
Share Options	Yes		Yes
Approvals	Yes
Integrations	Yes
All Entries	Yes		Yes (Can view only their entries under  My Entries )

Note:

• A user with Modify Form Permission cannot add new users with Modify Form permission or remove the existing ones.
• Respondents, Users who have not accepted the confirmation emails cannot be given Modify Form permission.             
• Only 3 users with Modify Form permission can be added.
  
• The form ownership cannot be transferred to a user with Modify Form permission. You must remove the Modify Form permission and then transfer the ownership of the form to the user.

Sharing a form with all users

This option allows you to share your form with all users in your organization. 

To share your form with all the users in your organization, 

1. In your form builder, click the  Share tab.
   
2. Under  Share With , click  All Users .
   
3. To notify your users about the shared form via email, select the Notify Users option.
   
4. Enter the email addresses of the users you wish to notify.  You can change the default message which is provided with a link to the shared form.
   
5. Click  Share/ Share & Notify  (if you have selected to notify the users via an email).