Managing Holidays

Watch our help video on setting up holidays in Zoho People

Viewing holidays

To view holidays in Zoho People go to Operations > Leave > Holidays tab.

Switch between My Holidays and All Holidays using the provided drop-down.
You can also use the drop-down to list holidays by Shifts or Locations.
Navigate between years by using the direction markers on top or switch to a monthly Calendar View using the corresponding icon ().
Use the ellipses icon () to Import ICS files, Export, or to customize the reminder email that will be sent to employees before a holiday occurs.

Adding Holidays

You have two methods for adding holidays in Zoho People 5.0:

Holidays Gallery:
Select region-specific holidays and add them to your organization's calendar.
Add Holidays (Manual method):
Add Holidays lets you manually create and assign holidays based on shift or location.

Holidays Gallery

The Holidays Gallery feature allows organizations to easily browse and select regional holidays for inclusion in their organizational calendar. Users can choose a country or region from the dropdown menu, which then displays a list of holidays specific to that selection.

Navigate to Operations > Leave > Holidays, click on Add Holidays drop-down and select the Holidays Gallery option.
Select a region using the region drop-down to view and list the corresponding regional holidays.
Use the checkboxes to select the holidays that you want to add.
Proceed by using the session drop-down to select which session of the day is to be considered as a holiday (2nd half, full day, 1st half).
Click on Add Selected Holidays, to add only specific holidays from the gallery.
Use the classification drop-down to choose between Holiday, Public Holiday or Restricted Holiday (learn more about holiday classificaton)
Select applicability based on shifts or location.
If you are adding a location-based holiday and want it to apply to employees with shift-based holidays in the selected location, enable the “Assign this holiday to employees with shift-based holidays in the selected location” option.
Enter a description (optional) and choose how many days prior to the holiday the reminder email must be sent and customize the reminder email if required.
Click Save.

Add Holidays (Manual Method)

Navigate to Operations > Leave > Holidays, click on Add Holidays.
Enter the holiday name.
Select holiday date.
Use the drop-down to choose between a full day or the first/second half as holiday.
Select applicability based on shifts or location.
Holidays can be assigned to employees based on either shifts or locations. If a holiday is configured for both shift-based and location-based assignments, the shift-based holiday takes precedence.
For instance, if you add a holiday with both shift and location applicability, and an employee belongs to both the selected shift and location, only the shift-based holiday will apply to that employee. In such cases, any future holidays applicable to that employee must also be configured using shift-based applicability.
If you are adding a location-based holiday and want it to apply to employees with shift-based holidays in the selected location, enable the “Assign this holiday to employees with shift-based holidays in the selected location” option.
Select holiday classification. To add new holiday classification, refer to Holiday Classification.
Enter the holiday description.
Set how many days prior to the holiday the system should send an automated reminder.
Use Customize Email Template option, to customize the reminder email for this holiday.
Select the feed notification option to immediately notify the employee when the holiday is added.
If required, select Reprocess Leave Applications option. Any leaves already applied for this holiday will be reprocessed, and the leave balance will be adjusted accordingly.
Click Save.

Note:
- Shift-based holidays will take precede over location-based holidays.

- Restricted holidays: These are optional holidays that employees can choose to avail or ignore, meaning these are non-mandatory holidays.

To limit employees from availing restricted holiday, configure leave policy for restricted holidays in Setting up Leave Policies in Zoho People.