What is Shifts Settings?

Default Work Shift

Looking to configure the attendance policy in your organization? Click here

Configure Shift Mapping Permissions

By default, administrators can perform shift mapping for all users.

1. To configure shift mapping, navigate to Settings > Shifts > Configuration > General 
   
2. Grant or deny permissions using the checkboxes provided. Viewing, editing, and access to changing the shifts for past dates can be configured here.
   
3. If you wish to make reason mandatory for shift change, this can be enabled here.
   
4. You also have a shortcut to configuring an approval process for shift changes.
   

Notify Employees on Shift Change

You have options to enable Email and Feeds (accessed via the top-right bell icon() alerts here.

Shift Allowance

Manage Shifts

Shifts can also be managed from Operations > Shift > Manage Shift. The purpose of allowing access to manage shifts from the Operations space is to allow non-administrators who have been given exclusive access to Shift Operations to access this service without granting them access to Shift Settings, this ensures better security.

Adding and Editing Shifts

1. Enter a shift name and choose a identification color.
   
2. Specify the shift duration.
   
3. If shift times are not too specific in your organization, you can allow employees to check-in / check-out earlier or later than the shift duration. Enable and adjust the Shift Margins preferences as required. With the settings depicted in the screenshot below, the shift starts at 9:00 AM and ends at 05:00 PM. However, employees can check-in as early as 08:00 AM and leave as late as 06:00 PM.
   
4. Based on your organizational preference, enable Core Working hours. Core working hours are the fixed time period within a shift during which employees are required to be actively working, even if their shift allows for flexible start or end times. For Example: If a shift runs from 9:00 AM to 5:00 PM and the core hours are 10:00 AM to 3:00 PM, employees can begin earlier or later, however must be present during the 10:00 AM to 3:00 PM window for  team collaboration and to support operational efficiency.
   
   

   Configure attendance Grace Period Policy to take actions such as marking as leave or absent if core working hours are deviated.
   
5. Choose if weekends are based on location or shifts. 
   
6. If you want to have half working days or half weekends, then enable the corresponding option. On enabling this option, you can choose between a full day, first or the second half as the weekend. For example:
   In this example, Sundays are holidays. However, the first half of all Saturdays are considered as a shift (half working day). 2nd half is considered as weekend.
   
   
7. If you wish to record shift allowance, then enable the Provide Shift Allowance option and provide the rate per day. This data is typically exported. The data can be accessed in the Attendance Tabular View and Presence hours break-up report.
   
   
8. Finally, select the applicable locations for this shift. Use the Add Criteria button to select departments or divisions within the selected location to have precise control over applicability. 
   
9. Click Save.

To customize aspects such as working hours, strict or lenient attendance modes,  overtime and deviation calculation, imposing maximum work hours, time round-off, or grace period, check out the Specific Policy feature available through the Attendance service settings. 

Shift Pattern

Set up attendance specific policy to take actions such as marking as leave or absent if core working hours are deviated.