This article will help you:
- Set working hours on your company details page
- Enable day rates while creating a job
- View autofilled working hours while temp scheduling
- Use Full Day and Half Day rates while creating a timesheet
For any steps in this process that haven't changed, links to respective help pages have been added.
Setting working hours
Full Day and Half Day rates are calculated according to the Working Hours you add on your company details page. Follow the steps below to add working hours:
- Navigate to Setup and click Company Details below General.
- Add your company's working hours per day.
Please note that the hours you add here will be considered the amount for a "Full Day."
While creating a job
Let's take a look at how can you enable day rates for a job. Follow the steps below:
- Navigate to the Jobs module and create a new job.
- To enable day rates, check the All Day box. The Working Hours per Day field will be auto-populated with the working hours you have declared on your company details page.
- Below Billing Information, you will be given an option to choose a Rate Option. When you need day rates to be enabled, ensure that you choose the Daily rate option.
- The remaining steps are the same as when you create a job in Workerly.
As you complete the job creation, you can view the job details along with the number of temps scheduled.
Under the Billing Information, you can now select a billing type. You may choose billing for a job or for a particular shift.
(For example, a customer support job may have morning and night shifts. Companies may choose to benefit employees in the night shift further more than the employees working in the morning shift).
On selecting the billing type based on individual shifts, you can now input the details for Weekday Rates, Weekend Rates, and Holiday Rates, with separate Base Pay, Margin Cost, and Benefit Cost with respect to that shift.
So next time one of your temps starts their shift based on the start and end times you have defined, the new rate is applied.
Instead of mentioning rates for weekdays and weekends, Zoho Workerly gives you the option to define rates for each day as well. Select Define a rate for each day and you can now enter base pay, margin cost, and benefit cost of each day of the week.
These options give you the flexibility to define rates for various jobs that demand different rates for different shifts.
The process of temp scheduling remains the same. You can refer to our help doc on Temp Scheduling using Roster View for a detailed walk-through.
When you schedule a temp, their working hours will be auto-populated (eight hours in our Zylker scenario).
As soon as a temp finishes their scheduled shift, you can create a timesheet from the Timesheets module. Here's more information on creating timesheets.
Follow the steps below to create a timesheet for a job with Day Rates enabled.
- On the Create Timesheet page, job details will be autofilled.
- You can choose from Full Day or Half Day from the drop-down provided on the date.
When you choose:
Full Day: It will be assumed that the temp has worked for the amount of working hours you have declared on your company details page.
Half Day: It will be assumed that the temp has worked for half of the working hours you have declared on your company details page.
3. Add Remarks, if any, and click on Save or Submit (in case you would like to submit the timesheet for approval).